Attachment A Information Addendum and Technical Evaluation Factors - 36C78625Q50013.pdf

Attachment A: Information, Addendum and Technical Evaluation Factors

RFQ: 36C78625Q50013

Information: The government intends to award a firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract for a base and four (4), one (1) year options for total cemetery operations. This is a service contract and Service Contract Act wages apply with the exception of two contract line items (CLINs), headstone initial and replacement install and headstone raise and realignment - in which Davis-Bacon Act wages apply.

Incumbent Contractor Information: The incumbent contractor is GCH Construction Company under contract: 36C78619D0171. Further information regarding this contract can be located at: https://www.fpds.gov/

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items

Quoters that fail to complete and submit FAR Provision 52.212-3 and VAAR Clause 852.219-75 will be removed from consideration.

Offers that do not include all the items listed as part of the evaluation criteria will be removed from consideration.

Questions: about the procurement and the requirement shall be submitted via email to David Boyd at David.Boyd7@va.gov by 2:00 PM EST on Thursday 12/5/24. Answers will be provided via an amendment to the solicitation.

Submission of Quotes: See FAR Provision 52.212-1 Instructions to Offerors- Commercial Products and Services (Sep 2023). Quotes shall be submitted via email to David Boyd at David.Boyd7@va.gov by 2:00 PM EST on Thursday 12/12/24.

Electronic submissions shall be in either Microsoft Word or Adobe pdf Platforms.

Compressed files and/or Zip files will be rated as technically unacceptable and removed from consideration.

The tentative period of performance:

Base: 2/1/2025 – 1/31/2026 Option Year: 2/1/2026 – 1/31/2027 Option Year: 2/1/2027 – 1/31/2028 Option Year: 2/1/2028 – 1/31/2029 Option Year: 2/1/2029 – 1/31/2030

Site Visit Information

No guided site visit is being offered – therefore, there will be no government personnel available to conduct a site visit. However, the site is open to the public and potential https://www.fpds.gov/ mailto:David.Boyd7@va.gov mailto:David.Boyd7@va.gov offerors may visit the site on their own and submit questions, prior to the deadline for questions.

Addendum to FAR 52.212-2 Evaluation – Commercial Items

Price: The sum of all CLINs will represent the total evaluated price.

Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.

Offerors are cautioned against submitting a proposal that contains unbalanced pricing.

Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Pricing that is determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

Technical Evaluation Factors: Proposals will be evaluated based on the offeror’s ability to demonstrate an understanding of the requirement and provide details about their technical/management capabilities, performance plan and scheduling, staffing plan and equipment.

Technical/Management Capabilities

The detailed Technical/Management section shall specifically address all technical and management requirements set forth in this requirement including any exhibits or amendments.

• Contractor shall submit experience/expertise with the Cemetery Operations and Maintenance:

Earthwork: Site Preparation, Excavation, Filling and backfilling, Grading & soil Disposal.

Turfgrass Renovation and Reestablishment: Topsoil & Renovation Process.

Initial and replacement of headstones. *Davis-Bacon Act Wages Apply

Headstone raise and realignment. *Davis-Bacon Act Wages Apply

Headstone and Flat Markers Cleaning, maintenance of Total Turf Renovation.

Refilling of Sunken Graves and Ground Repair.

Lawn Maintenance: Mowing, Trimming and Edging.

Sod Replacement and/or Seeding.

Fertilizer and Weeding.

Trash and Debris Removal.

Leaf Collection.

Operation of equipment in the vicinity of headstones.

Interments operations.

Janitorial services.

• Provide relevant information that shall demonstrate the technical and/or managerial qualifications of key personnel you propose to use in accomplishing the contract.

Qualifications of technical personnel shall be listed with training, experience, and certifications (e.g. licensed Pesticide Applicator). Demonstrated qualifications and experience for each individual should be included in this sub-factor in the form of a resume, not to exceed two pages in length for each of the individuals identified. Key personnel are construed to include those individuals who will directly manage, supervise or oversee on-site contract performance, or who will provide technical advice and guidance to contractor personnel, or who will serve as a liaison between your company and cemetery staff, including the Contracting Officer’s Representative(s) (COR). The key personnel shall include (at a minimum) the Onsite Supervisor. Offerors’ Onsite Supervisor must have not less than five (5) years of experience as a direct supervisor of either turf renovation or installation projects; or grounds maintenance operations that included mowing, trimming, edging, and cleanup in industrial, commercial or public sites. Identify exactly what each key person will be doing for the contract. Offerors shall detail the management availability during contract performance.

• Identify alternate key personnel as backup for key personnel. You may identify other personnel as “key” if, in your opinion, these personnel will have substantive impact in the technical or contract management aspects of contract performance.

• Offerors shall provide or demonstrate the ability of obtaining before commencement of contract performance, all licenses, permits, insurance information and other certifications (i.e., any herbicides/insecticides and chemicals proposed) to perform the contract.

Performance Plan and Scheduling

Describe the methodology to be implemented to accomplish the requirements of the performance work statement (PWS) and detail how the proposed approach will effectively achieve each performance objective. A statement, such as, “the Offeror will abide by all contract requirements” is not acceptable for determining technical acceptability.

Offerors shall provide a narrative specifying how allowances have been made for weather delays, holidays and burial services, the days of the week and the hours of operations during each phase of the work.

NOTE: The government will not assume or infer a company’s abilities. Therefore, technical capability will be evaluated to determine the extent to which it demonstrates a clear understanding of all features involved in performance of the requirements identified in the PWS. The narrative should not simply restate the Government’s requirements, but it should describe, in detail, how the Offeror intends to meet the requirements.

Staffing Plan and Equipment

• It is mandatory that Offerors be solely responsible for performing the contract.

Offerors shall describe the proposed staffing plan to include with any subcontracting.

Offerors shall justify why the range (i.e. quantity) of proposed staff is appropriate to complete the work within the given Period of Performance. Offerors shall indicate how long it will take to fully staff the contract and how peak workloads, overlapping or simultaneous task assignments, and sick and vacation leaves will be covered and other contingency plans to manage resources. Additionally, Offerors shall include a discussion of how their personnel are allocated per task, how the Offeror plans to retain the proposed staffing levels, information on turnover rates, and related recruiting efforts.

• Offerors shall provide a thorough list of equipment, vehicles, supplies, products and materials that they propose to use under the contract. Equipment model, type, and age should be addressed for work to be performed with and explanation on how the proposed method selected is more beneficial to the Government. This list shall include any equipment being provided by a proposed subcontractor.

Past performance:

Offerors must provide three references for the same or similar work. References must include business name and point of contact information such as their physical address, email address and phone number, the type of service and the dollar value of the contract.

Performance on government contracts will be evaluated more favorable than private sector contracts.

The government will query the Contractor Performance Assessment Reporting System (CPARS) to review past performance.

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