36C78625Q50013 - Request for Quote.pdf

Document Number: 36C78625Q50013 PROCESSED Page 1 of 166

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F000889-25-2000000

PAGE 1 OF

5. SOLICITATION NUMBER

36C78625Q50013

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

11/20/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME David Boyd

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

12/12/2024

14:00 ET

CODE 36C786

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 561730

SIZE STANDARD: $9.5 Million

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

368320CODE15. DELIVER TO

FORT LYON NATIONAL CEMETERY (889)

DEPT OF VETERANS AFFAIRS (889)

FORT LYON NATIONAL CEMETERY

15700 COUNTY ROAD HH

LAS ANIMAS, CO 81038

CODE 36C78616. ADMINISTERED BY

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

NCA-VACOCODE18a. PAYMENT WILL BE MADE BY

TUNGSTEN

http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Continuation Page (Section 1) Below and the Performance Work

Statement.

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Ralph Crum

31c. DATE SIGNED 11/20/2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78625Q50013 PROCESSED Page 2 of 166

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78625Q50013 PROCESSED Page 3 of 166

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 - Guaranteed Minimum.docx PWS - Ft Lyon Total Cem Ops.docx

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-16 Preventing Personal Conflicts of Interest (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.222-6 Construction Wage Rate Requirements (Aug 2018) 52.222-7 Withholding of Funds (May 2014) 52.222-8 Payrolls and Basic Records (Jul 2021) 52.222-9 Apprentices and Trainees (July 2005) 52.222-10 Compliance with Copeland Act Requirements (Feb 1988) 52.222-11 Subcontracts (Labor Standards) (May 2014) 52.222-12 Contract Termination - Debarment (May 2014) 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (May 2014) 52.222-15 Certification of Eligibility (May 2014) 52.222-30 Construction Wage Rate Requirements--Price Adjustment (None or Separately Specified Method) (Aug 2018) 52.222-32 Construction Wage Rate Requirements-Price Adjustment (Actual Method) (Aug 2018) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.223-10 Waste Reduction Program (May 2024) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-31 Construction Wage Rate Requirements-Price Adjustment (Percentage Method) (Aug 2018)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY

2020)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.237-75 KEY PERSONNEL (OCT 2019)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024)

3 Documents, Exhibits, or Attachments SCA WD 2015-5433 Rev 27 7-22-2024.docx General Decision Number CO20240005 09-20-2024.docx

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.201-1 Acquisition 360: Voluntary Survey (Sep 2023) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023)

Document Number: 36C78625Q50013 PROCESSED Page 4 of 166

52.222-5 Construction Wage Rate Requirements - Secondary Site of the Work (May 2014) 52.237-1 Site Visit (Apr 1984) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.233-2 Service of Protest (Sept 2006)

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) 52.212-2 EVALUATION_Comparative Evaluation.docx

Document Number: 36C78625Q50013 PROCESSED Page 5 of 166

Section 1 - Continuation Sheet

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds.

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0001

Pricing Options: Base 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Sunken grave

Base year.

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0002

Pricing Options: Base 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

2.000000 JB

Description: Headstone cleaning.

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0003

Document Number: 36C78625Q50013 PROCESSED Page 6 of 166

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Pricing Options: Base 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

8.000000 EA

Description: Irrigation maintenance and operations

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0004

Pricing Options: Base 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

45.000000 EA

Description: Initial and replacement of headstone.

Base year.

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0005

Pricing Options: Base 0005

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0006 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

150.000000 EA

Description: Raise and realign headstone.

Base year Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2025 - 01/31/2026

Document Number: 36C78625Q50013 PROCESSED Page 7 of 166

Reference Line: F000889-25-2000000 - 0006

Pricing Options: Base 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0007 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

30.000000 EA

Description: Interment casket

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0007

Pricing Options: Base 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0008 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Interment cremains.

Bae year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0008

Pricing Options: Base 0008

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0009 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Disinterment casket

Base year

Document Number: 36C78625Q50013 PROCESSED Page 8 of 166

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0009

Pricing Options: Base 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0010 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

52.000000 WK

Description: Janitorial services

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0010

Pricing Options: Base 0010

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0011 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of grave flags

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0011

Pricing Options: Base 0011

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0012 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of avenue flags for Memorial day

Document Number: 36C78625Q50013 PROCESSED Page 9 of 166

Base year

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F000889-25-2000000 - 0012

Pricing Options: Base 0012

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds.

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Sunken grave

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1002

Pricing Options: 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

2.000000 JB

Description: Headstone cleaning.

Document Number: 36C78625Q50013 PROCESSED Page 10 of 166

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

8.000000 EA

Description: Irrigation maintenance and operations

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1005 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

45.000000 EA

Description: Initial and replacement of headstone.

OY1

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1005

Pricing Options: 0005

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1006 See Description Below

PSC: S208

150.000000 EA

Document Number: 36C78625Q50013 PROCESSED Page 11 of 166

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Raise and realign headstone.

OY1

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1006

Pricing Options: 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1007 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

30.000000 EA

Description: Interment casket

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1007

Pricing Options: 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1008 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Interment cremains.

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1008

Pricing Options: 0008

1009 See Description Below 1.000000 JB

Document Number: 36C78625Q50013 PROCESSED Page 12 of 166

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Disinterment casket

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1009

Pricing Options: 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1010 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

52.000000 WK

Description: Janitorial services

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1010

Pricing Options: 0010

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1011 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of grave flags

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1011

Pricing Options: 0011

Document Number: 36C78625Q50013 PROCESSED Page 13 of 166

1012 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Avenue flags for Memorial day

OY1

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F000889-25-2000000 - 1012

Pricing Options: 0012

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds.

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Sunken grave

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2002

Pricing Options: 0002

Document Number: 36C78625Q50013 PROCESSED Page 14 of 166

2003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

2.000000 JB

Description: Headstone cleaning.

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

8.000000 EA

Description: Irrigation maintenance and operations

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2005 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

45.000000 EA

Description: Initial and replacement of headstone.

OY2

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2005

Pricing Options: 0005

Document Number: 36C78625Q50013 PROCESSED Page 15 of 166

2006 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

150.000000 EA

Description: Raise and realign headstone.

OY2

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2006

Pricing Options: 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2007 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

30.000000 EA

Description: Interment casket

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2007

Pricing Options: 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2008 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Interment cremains.

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2008

Pricing Options: 0008

Document Number: 36C78625Q50013 PROCESSED Page 16 of 166

2009 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Disinterment casket

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2009

Pricing Options: 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2010 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

52.000000 WK

Description: Janitorial services

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2010

Pricing Options: 0010

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2011 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of grave flags

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2011

Document Number: 36C78625Q50013 PROCESSED Page 17 of 166

2012 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Avenue flags for Memorial day

OY2

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F000889-25-2000000 - 2012

Pricing Options: 0012

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds.

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Sunken grave

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3002

Document Number: 36C78625Q50013 PROCESSED Page 18 of 166

3003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

2.000000 JB

Description: Headstone cleaning.

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

8.000000 EA

Description: Irrigation maintenance and operations

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3005 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

45.000000 EA

Description: Initial and replacement of headstone.

OY3

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3005

Document Number: 36C78625Q50013 PROCESSED Page 19 of 166

3006 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

150.000000 EA

Description: Raise and realign headstone.

OY3

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3006

Pricing Options: 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3007 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

30.000000 EA

Description: Interment casket

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3007

Pricing Options: 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3008 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Interment cremains.

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3008

Document Number: 36C78625Q50013 PROCESSED Page 20 of 166

3009 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Disinterment casket

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3009

Pricing Options: 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3010 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

52.000000 WK

Description: Janitorial services

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3010

Pricing Options: 0010

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3011 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of gravesite flags for Memorial day

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3011

Document Number: 36C78625Q50013 PROCESSED Page 21 of 166

3012 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of avenue flags for Memorial day.

OY3

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F000889-25-2000000 - 3012

Pricing Options: 0012

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds.

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Sunken grave

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4002

Document Number: 36C78625Q50013 PROCESSED Page 22 of 166

4003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

2.000000 JB

Description: Headstone cleaning.

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

8.000000 EA

Description: Irrigation maintenance and operations

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4005 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

45.000000 EA

Description: Initial and replacement of headstone.

OY4

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4005

Document Number: 36C78625Q50013 PROCESSED Page 23 of 166

4006 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

150.000000 EA

Description: Raise and realign headstone.

OY4

Davis-Bacon Act Wages Apply

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4006

Pricing Options: 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4007 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

30.000000 EA

Description: Interment casket

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4007

Pricing Options: 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4008 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

25.000000 EA

Description: Interment cremains.

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4008

Document Number: 36C78625Q50013 PROCESSED Page 24 of 166

4009 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Disinterment casket

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4009

Pricing Options: 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4010 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

52.000000 WK

Description: Janitorial services

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4010

Pricing Options: 0010

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4011 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of grave flags

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4011

Document Number: 36C78625Q50013 PROCESSED Page 25 of 166

4012 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

1.000000 JB

Description: Placement and removal of avenue flags for Memorial day

OY4

Period of Performance: 02/01/2029 - 01/31/2030

Reference Line: F000889-25-2000000 - 4012

Pricing Options: 0012

Document Number: 36C78625Q50013 PROCESSED Page 26 of 166

The guaranteed minimum amount for the life of the contract is $10,000.00. The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $2,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount.

Task orders may be executed any time during the term of the IDIQ.

Document Number: 36C78625Q50013 PROCESSED Page 27 of 166

PERFORMANCE WORK STATEMENT

1. INTRODUCTION

This is a performance-based service contract for cemetery operations and maintenance services at the Fort

Lyon National Cemetery in Las Animas, Colorado, and hereafter referred to as the “Cemetery.” This

Performance Work Statement (PWS) describes the basic objectives of the Cemetery Operations and

Maintenance Contract. The performance-based service contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror's understanding of all aspects of the effort to be performed by eliminating the "how to" instructions to accomplish the required effort normally contained on the PWS the Government provides to prospective offerors. Minimum Acceptable

Levels (MAL) of performance to meet the minimum requirements are outlined in the “Performance Work

Requirements Summary” contained in Attachment A.

2. THE NATIONAL CEMETERY ADMINISTRATION MISSION

The National Cemetery Administration honors veterans with a final resting place and lasting memorial that commemorate their service to our Nation. National Cemeteries are National Shrines. Therefore, the standards for management, maintenance, appearance and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations’ concern and respect for those interred there. For this reason, the Contractor’s strict adherence to the Performance Work

Statement, Performance Work Requirements Summary and Guidance Specifications shall be required and will be essential. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones that mark those gravesites and memorialize the service of individuals.

3. BACKGROUND

a. In 1999 Congress passed legislation requiring VA to ensure that National Cemeteries serve as a dignified and respectful setting. Each Cemetery is to be an expression of appreciation and respect of a grateful Nation for the service and sacrifice of her veterans.

b. Further, each National Cemetery is to be maintained as a National Shrine. A National Shrine is defined as a place of honor and memory that declares to the visitor/family who views it as a majestic setting, offering a sense of serenity, historic sacrifice and nobility of purpose. The National Cemetery is a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation’s freedom and way of life.

c. The Fort Lyon National Cemetery is located at 15700 County Road HH, Las Animas, CO 81054.

The Cemetery is composed of 54.56 acres, 6.12 of which are developed and currently irrigated, surrounded by a six-foot ornamental and chain link fence and approximately 48.44 acres of undeveloped native turf areas that will require maintenance. The Cemetery contains the remains of veterans, spouses and dependent children whose graves are identified by upright headstones and flat-markers.

4. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that interment operations are performed at the Cemetery in a manner that shall maintain proper decorum and respect; and grounds maintenance operations are performed at the Cemetery in a manner

Document Number: 36C78625Q50013 PROCESSED Page 28 of 166 that shall maintain healthy grass, trees, shrubs, and plants; and present a groomed, clean, neat, and professional appearance. Services include, but are not limited to maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, as well as, sweeping or blowing off roads and sidewalks, irrigation system maintenance and operation, maintenance of gravesites and headstones, the raising and realignment of headstones, washing headstones, initial and replacement headstone installation and maintenance, turf maintenance, mulched planting bed maintenance, plant and tree maintenance, sunken grave repair, transporting casketed and cremated remains from the committal service area to the gravesite, interments of casketed and cremated remains, grave excavation and backfilling, trash removal, snow and ice removal, placement and removal of flags, and janitorial services. The Contractor may be required to be on-site Memorial Day weekend and other special days as requested by the COR.

5. PROGRAM OBJECTIVES

Under this effort, the successful contractor shall be responsible for full management of the Cemetery operations and maintenance as described herein. Technical Specifications have been provided as Attachment

A to this Solicitation. The Contractor may use whatever method he/she chooses to meet the goals of the

Cemetery, as long as the end result is of an acceptable quality to the satisfaction of the COR and the cemetery director (located at Pikes Peak National Cemetery, Colorado Springs, CO). The Contractor shall submit a detailed performance plan to indicate how the Contractor plans to meet the goals of the Cemetery (for example, performance schedule, interments, frequency of mowing, turf maintenance, irrigation system maintenance, weed eating, blade edging, trimming, plant and tree maintenance, etc.)

We are seeking to hire a business partner who will be responsible for:

1. Providing all grounds maintenance services including, but not limited to: maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, as well as, sweeping or blowing off roads and sidewalks, and trash removal.

a. Improved and irrigated turf – 6.12 acres

b. Unimproved native grasses – 48.44 acres

c. Edging – 5,696 linear feet

2. Turf Maintenance: Proper fertilizing, weeding, sodding and seeding of turf;

3. Turf surrounding a headstone is trimmed to its recommended height;

4. Irrigation system regular maintenance and operation;

5. Plant and tree maintenance, to include mulch beds;

6. Initial and replacement headstone setting;

7. Maintenance of gravesites headstones and re-establishment of turf;

8. Headstone/flat marker cleaning (2,358 monuments) and raise and realignment maintenance;

9. Sunken grave repair;

10. Grave excavation and backfilling, interments, (casketed and cremains) and re-establishment of turf;

11. Snow and ice removal.

Document Number: 36C78625Q50013 PROCESSED Page 29 of 166

12. Clean and sanitize public restrooms;

13. Clean record locator directory, committal service area;

14. The avenue of flags shall be installed the Friday prior to Memorial Day and removed, properly dried

(to prevent the growth of mold and mildew) and stored on the Tuesday following Memorial Day, weather permitting.

15. Maintaining the Contractor Staging Area and a storage structure/container for the headstones and gravesite flags;

16. Provide a safe working environment for contractor, as well as, Cemetery staff.

17. Shall reference back to and follow the National Standards and a copy will be provided by COR.

6. CONTRACT OBJECTIVES

1. To use an innovative and creative technical approach to manage the full cemetery operations at the Fort Lyon National Cemetery in Las Animas, CO in order to maintain the high standards of appearance as a National Shrine, in accordance with standard commercial practices.

2. To have our business partner propose a business solution using performance based contracting techniques with incentives and disincentives designed to reward superior performance.

Specifically, we require a business partner to establish a performance plan focusing on criteria such as healthy grass, trees, shrubs, and plants and a clean, neat and professional appearance.

The plan shall include a performance work schedule, list of materials the Contractor plans to use, a detailed list of equipment the Contractor plans to provide and use, labor and a quality control plan to monitor the Contractor’s performance in meeting the Cemetery’s goals.

7. STANDARDS OF EMPLOYEE CONDUCT

Contractor and contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.

a. Be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist.

Clothing will be clean each day. Any soiled clothing should be Cemetery work-related that day.

Tank tops as outer garments are prohibited. Tee-shirts will have the company logo visibly displayed.

Shoes/boots will have no holes or loose soles. Steel-toed shoes shall be required in accordance with

OSHA. Contractor employees shall maintain personal hygiene.

b. Shall not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal service.

c. Not eat or drink beverages except water or non-alcoholic drinks while in work area or in sight of committal service area during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

Document Number: 36C78625Q50013 PROCESSED Page 30 of 166

d. Contractor personnel shall not lean, sit or stand on or against headstones, markers, or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments at any time.

Contractor personnel shall not drive over headstones, markers, or monuments.

e. Contractor personnel shall only smoke in smoking areas, as designated by the Contracting Officer’s

Representative (COR). All other areas are designated as NO SMOKING.

f. The Contractor shall discuss the guidance in this paragraph and in Attachment I with his/her employees and all subcontractors. Any doubts as to proper procedures shall be brought to the attention of the

COR, Cemetery Director, and/or CO for guidance or resolution. Each contractor and subcontractor employee shall sign a Statement of Compliance (Attachment I); the Contractor shall deliver the signed statements to the COR before work may begin or before any new employee is allowed to work on

Cemetery grounds.

8. USE OF CEMETERY FACILITIES

a. The Government will not be responsible for any loss, damage, or theft of contractor items, nor will free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of both the Department of Veterans Affairs facilities and

Contractor-installed facilities used by the Contractor's employees.

b. The Government will furnish a storage building at the Cemetery site for use by the Contractor to store supplies and equipment. Moreover, the Government will provide an area designated for the

Contractor’s use (see Attachment H, Site Plan and General Conditions paragraph 4, Operations and

Storage Areas).

c. Contractor employees may park privately owned vehicles in the area designated for parking by the

COR.

d. Any hazardous substance that is used and which is a standard practice within the cemetery industry must be handled, stored, and transferred in accordance with all OSHA, EPA, and DOT laws, regulations, and recommendations.

e. The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions.

f. Electricity, water and phone services will NOT be furnished by the Government for the Contractor’s work area.

9. INSPECTION OF PREMISES

Offerors should inspect the premises prior to submitting quotes in order to be fully aware of the scope of services required. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

10. CONTRACTOR'S RESPONSIBILITIES

The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance

Document Number: 36C78625Q50013 PROCESSED Page 31 of 166 of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Colorado.

11. SUPERVISION AND TRAINING

a. The Contractor shall provide a supervisor who speaks and writes fluent English on site, and at all times when Contractor personnel are on the premises. The Contractor Supervisor must have not less than five (5) years of experience as a direct supervisor of grounds maintenance operations that included mowing, trimming, edging, and cleanup in industrial, commercial or public sites. The

Supervisor reports directly to the CO/COR and cannot be subcontracted. The Contractor Supervisor shall ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.

b. In the absence of the Supervisor, the Contractor shall appoint an English-speaking crew foreman or an employee who shall be responsible to ensure that the work is being accomplished in an expeditious manner, is performed in accordance with the contract specifications and that the work will progress without undue delay.

c. Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor shall first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor shall not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR, and is later found invalid and/or unreasonable by the Contracting Officer.

d. The Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Contractor shall ensure that appropriate safety equipment is used by Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

1) National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers

2) Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health

Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

3) Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

4) Site supervisor/foreman is required to hold a 10 hour OSHA certification.

Document Number: 36C78625Q50013 PROCESSED Page 32 of 166

12. INSPECTION AND CLEANING OF CEMETERY FACILITIES

a. The Contractor shall perform a daily inspection. During this inspection the appearance of the

Cemetery shall be observed, and any deficiencies noted within the scope of the contract shall be corrected as soon as practicable. Items that need correcting outside the scope of the contract shall be reported to the Contracting Officer or his representative.

b. The Contractor shall clean the public restrooms, record locator directory, and committal service area regularly; and their own administration and maintenance areas, as needed, but not less than weekly.

c. The Contractor shall be required to submit daily inspection reports/checklists and work accomplished to the COR weekly. The COR is located at the Pikes Peak National Cemetery, Colorado Springs, CO.

The inspection forms/checklists shall be provided to the Contractor (see “Work Summary and Progress

Report”, Attachment E)

13. MAINTENANCE DURING CEMETERY FUNCTIONS

a. The burial activities at a National Cemetery will take precedence over contract activities. The

Contractor shall cooperate and coordinate with the COR or authorized designee, in arranging schedule to cause the least possible interference with cemetery activities in actual burial areas. The COR or a representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled event.

b. Work noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period. Contractor personnel shall not operate motorized equipment or conduct other commercial activities during interment services.

c. Execute work in such a manner as to interfere as little as possible with work being done by others. To minimize contract activity interference with flow of cemetery traffic, keep roads, walks and entrances to grounds, parking and occupied areas of buildings clear of materials, debris and standing equipment/vehicles at all times. At least one lane must be open to traffic at all times.

14. PERFORMANCE EVALUATION MEETING

a. The issuance of a Contract Discrepancy Report (CDR) found at Attachment D may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the COR will sign minutes of the meeting(s).

b. Should the Contractor not concur with the minutes, they shall so state their objections in writing to the Contracting Officer, within ten calendar days, and also explain the reasons for non-concurrence.

The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision to revise or uphold the comments as written. The Contracting

Officer will notify the Contractor of the decision in writing within ten calendar days of submission of any objections.

15. ACTIONS

a. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will

Document Number: 36C78625Q50013 PROCESSED Page 33 of 166 be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

b. If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.

c. When the Contractor is not meeting the acceptable limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as work performance is less than satisfactory.

d. When a CDR is issued for a service, the Contracting Officer and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, “Inspection and Acceptance”.

e. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, further actions may be considered, to include a determination on whether continued performance by the contractor is feasible.

16. CONTRACTOR’S QUALITY CONTROL PLAN (QCP)

The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP shall be forwarded to the Contracting Officer along with the requested initial proposal and may be revised as necessary during the life of the contract, with concurrence of the COR and Contracting Officer. The Contracting Officer will review the QCP and list any needed clarifications, and return to Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

a. An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis; how often inspections shall be accomplished and documented; and the title of the individual(s) who will perform the inspections.

b. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

c. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract.

d. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

e. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract.

f. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

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