Attachment A Industrial Hygienist Services Statement of Work.pdf

Statement of Work

PROFESSIONAL INDUSTRIAL HYGIENIST AND ENVIRONMENTAL SERVICES FOR THE C.W. Bill Young VA

Medical Center

1. SCOPE OF WORK: This Scope of Work (SOW) applies to emergency and non- emergency response to a disturbance of regulated materials due to renovation and/or remodeling projects that contain hazardous or regulated materials and indoor air quality or other environmental concerns that require an assessment. This includes but it is not limited to: asbestos containing materials (ACM), lead containing materials (LCM), polychlorinated biphenyls containing materials (PCB), mercury containing materials (MCM) and employee exposure including but it is not limited to: chemical, physical, ergonomic and biological hazards. The VA Professional Industrial Hygienist (VPIH) is independent of the A/E firm or outside contractor and hired separately by the VA. In this document, the term A/E may also refer to a design-build contractor.

2. TERM OF CONTRACT: This contract is estimated effective date is from August 1, 2024, with 4 option periods.

The minimum guaranteed task order amount is $1,000.00. The total of individual task orders places against this contract shall not exceed $250,000.00 per year and the total contract value shall not exceed

$1M.

3. PROJECT OVERVIEW

a. The Government’s Independent Certified Industrial Hygienist will be required to provide proposals for individual task orders in support of each construction/demolition/renovation or maintenance project per contract. Task orders will consist of all, or part of the tasks identified in the Price Schedule.

b. The VA will employ an independent Certified Industrial Hygienist, VA Professional Certified Industrial Hygienist (VPCIH or VPIH) consultant and/or use its own VA IHs to perform various services on behalf of the VA. The VPCIH or their qualified Professional IHs, under the direction of the VPCIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by asbestos and/or lead abatement work, and that the abatement work proceeds in accordance with the specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPCIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified.

c. The VPCIH or their qualified Professional IHs, under the direction of the VPCIH shall inspect and oversee the performance of the Contractor’s Professional Certified Industrial Hygienist (CPCIH) or their qualified Professional IHs as frequently as necessary to ensure compliance with all applicable requirements of the contract. The CPCIH or their qualified personnel under the direction of the CPCIH shall continuously inspect and monitor conditions inside the regulated area to ensure compliance with these specifications. In addition, the CPCIH or their qualified personnel under the direction of the CPIH shall personally manage air sample collection, analysis, and evaluation for personnel, regulated area, and adjacent area samples to satisfy EPA and Occupational Safety & Health Administration (OSHA) requirements.

d. The VPCIH contractor providing consultative services for asbestos abatement and lead abatement projects shall be certified by The Board of Global EHS Credentialing (BGC) and in good standing with the BCG. In addition, the VPCIH or their qualified Professional Industrial Hygienists shall have the following certifications and hold valid licensure issued by the State of Florida Department of Business and Professional Regulations: Asbestos Abatement Contractor/Supervisor, Asbestos Inspector or / Management Planner, Environmental Protection Agency (EPA) Lead Renovator and Lead Inspector or Risk Assessor.

e. The Professional Industrial Hygienist and/or Industrial Hygiene technicians working independently under the direction of the VPCIH shall have the following certifications as required by the asbestos and lead abatement oversight activities for which they will be responsible: Asbestos Contractor/Supervisor, Asbestos Project Monitor, Asbestos Inspector or Inspector/Management Planner, EPA Lead Renovator and EPA Lead Inspector or Risk Assessor.

f. The VPIH consultant must be accredited by the State of Florida Department of Business and Professional Regulations (DBPR) FS 468.84 as a Mold Assessor and must have experience performing indoor air quality assessment and provide recommendations for remedial action.

g. The CIH must be located within 50 miles of the C.W. Bill Young VA Medical Center in order to respond to emergencies within 90 minutes of notice. The location of the CIH must be provided.

h. All final reports must be signed by the CIH.

4. PERFORMANCE OF WORK

a. Initial Assessment

1) Review Project Impact Areas and Development of Sample Plan: Develop a sampling plan showing the location of all proposed samples (e.g. asbestos, lead, PCB), showing existing information such as previous samples and areas that have been decontaminated by previous hazardous material abatement projects and providing the rationale of the plan showing how the new samples in combination with the existing asbestos and lead survey/inspection required by the VA will enable the VPIH consultant to identify with a high degree of confidence the location, quantity, type of, and condition of all hazardous or regulated materials and the location and quantity of all contaminated elements in the hazardous material abatement areas. The sampling strategy shall conform to AHERA and NESHAP requirements and be reported in a document that meets the requirements of ASTM E2356- 10.

2) Develop Preliminary Environmental Hazard Assessment: Submit a preliminary description of environmental hazard assessment and hazardous material abatement problems and solutions. This preliminary report shall include the following:

I. Summary results of review of building hazardous material inspection records/documentation.

II. Summary results of interviews with VA personnel.

III. Determination of whether any materials used in the building construction are known to contain asbestos, lead, silica, PCBs or mercury. Some trade name materials may have been specified and are known to contain these hazardous or regulated materials and should be identified.

IV. Results of the visual inspection of the building to determine location and condition of hazardous or regulated materials. Presentation of Sampling Plan outlined in previous task.

V. Provide name and location of EPA NIST/NVLAP (Asbestos Fiber Analysis laboratory accreditation program (LAP) qualified laboratory for bulk and air sample analysis which VPIH consultant intends to utilize.

b. Survey and Assessment Report

1) Sampling, Survey and Assessment Report: The objective of this task is to execute the approved sampling plan; to evaluate analytical results; to perform a detailed survey of the areas with hazardous or regulated materials and contaminated elements for determination of quantities and to prepare a Scope of Work reflecting the results of the sampling and inspection and provide information on abatement and decontamination of the impacted area(s). The minimum work required for this task is as follows:

I. Execute the sampling plan under the personal direction of the assigned VA representative and in accordance with EPA/VA regulations and with AHERA & NESHAP standards and protocols for occupied areas.

II. Perform sampling and analysis in accordance with EPA/VA Asbestos and Environmental

Compliance Management Policies and Federal EPA NESHAP and AHERA standards and protocols.

Analyze sampling data and correlate with other data to determine location, amounts, and composition of hazardous materials and location of contaminated elements.

III. Review existing inspection and perform, if needed, additional inspection/sampling of all areas with hazardous or regulated materials and contaminated elements to determine quantities.

Evaluation of quantities of hazardous materials and contaminated elements for spaces that are not accessible should be conservative.

IV. Identify the appropriate hazardous material abatement method(s) in compliance with VA Asbestos and Environmental Compliance Management Policy and all OSHA, EPA and state/local requirements.

2) Prepare project’s specific environmental assessment report to include:

I. "Cover Statement-Assessment Report" up front, signed by the VPIH.

II. Executive summary of the findings of the report.

III. For each building, the square feet of the impacted spaces, the quantity of hazardous materials in linear feet/diameter of pipe insulation and in square feet of ceilings, walls and fireproofing, the quantity of contaminated elements in square feet of plaster ceilings and walls, the square feet of contamination of suspended ceiling, the cubic feet and square feet of contaminated soil, and the number of contaminated lights, as applicable.

IV. Description of the impacted areas by drawings, floor plans, sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

V. Classify each impacted space as to the OSHA Class of Work and the work requirements, i.e., Negative Pressure Enclosure. Areas which require no hazardous material abatement shall be indicated, as well.

VI. All pertinent information on impacted areas (description of location, function, extent of renovation) plan, sampling analysis, existing data (previous samples, inspections/assessments, hazardous material abatement projects, as-built data, inspection reports and any other information supportive of the findings and recommendations of the report. Arrange the main body of the report on a building-by-building basis. Provide all other relevant information so that the reader of the report will be able to follow the rationale of the author for hazardous or regulated material and contaminated element identification and estimates. Provide in the appendix any supportive data such as analytical results, sketches, notes, pictures, etc.

3) Prepare specification Documents for hazardous material abatement design to include:

I. VA Master specifications must be utilized within abatement project design. Deviation from this requirement requires approval of the Chief of Safety Section. Where no VA Master Specification element exists, abatement design shall be in accordance with State of Florida, Federal Regulation or industry best practice and require approval of the Chief of Safety Section.

II. Provide separate hazardous or regulated material abatement 1/8" = 1’ scale drawings labeled Hazardous Regulated Material (HRM). Drawings shall show the location and quantity of all hazardous or regulated material and contaminated elements in the regulated areas and how they will be removed /abated. The HRM design shall reflect the findings and recommendation of the survey/inspection and assessment report and shall clearly show the regulated area(s) for each impacted space, the location and configuration of the personnel decontamination facilities; the location and configuration of the equipment decontamination facilities; the number, size and location of HEPA units for each regulated area; the path of material transportation to the loading platform; and any other information required for a complete and adequate project design. In addition, show the exact location and size/configuration of the pipe elements to be decontaminated using the glove bag procedure, as necessary. Show the exact design for all dirt floor hazardous material abatement. Show all piping/fittings that are 4" diameter and smaller as one size. Show all piping/fittings over 4" diameter. In addition, differentiate among steam and water piping. Show contamination related to ceiling and wall demolitions in order to gain access to hazardous or regulated materials above and beyond uncontaminated ceilings and walls that must be removed in order to have access. Review HVAC, mechanical, and electrical designs to develop isolation techniques and schedules for hazardous or regulated materials and contaminated elements abatement. Coordinate with VA personnel and other trades to determine ingress and egress routes and waste transporting routes for each regulated area in partially occupied buildings. In the same way, develop emergency action plan procedures. Evaluate impact of hazardous material abatement on critical support systems such as local exhausts, compressors, vacuum lines, fire and smoke systems, etc. Coordinate with VA personnel to determine locations and routings of temporary utilities for each regulated area.

III.Prepare detailed hazardous material abatement cost estimates and coordinate with other trades. Prepare project specifications by marking up the current VA Hazardous Materials Abatement Specification Sections 028211 / 028213.13 / 028213.19 / 028213.21 / 028213.31 / 028213.41 / 028333.13, as needed. Participate with design team representatives to determine appropriate phasing and scheduling of the work

c. Hazardous Material Abatement Monitoring Services

1) VPIH consultant must be capable of performing emergency response to the C.W. Bill Young

VA Medical Center locations within 90 minutes of notice of hazardous materials disturbance with equipment and qualified personnel to support response and environmental assessment at site.

2) Evaluate qualifications of hazardous material abatement contractor. Perform a thorough evaluation of the proposed hazardous material abatement sub-contractor by reviewing submitted information against qualification criteria specified. Perform additional investigative work to determine accuracy of claimed qualifications. Advise the Contracting Officer on qualifications and experience of company and qualifications, experience and adequacy of assigned personnel and overall conformance with project specifications.

3) Oversee hazardous material abatement to assure quality, resolve problems, and prevent the spread of contamination beyond the regulated area(s) during hazardous material abatement work. All air monitoring is to be done utilizing PCM during the hazardous material abatement with an option to utilize TEM after approval from the VA representative. TEM shall be used for clearance of asbestos-containing material abatement in excess of NESHAP’s notification threshold amounts for renovation.

4) VPIH consultant will establish background levels prior to the beginning of hazardous material abatement work. This will include taking background samples and retaining samples for possible TEM analysis.

5) Perform site visits within containment areas to spot check overall compliance of hazardous material abatement work with project design/contract documents. These visits may include any inspection, monitoring and testing inside and outside the regulated area(s) and all aspects of the hazardous material abatement project except personnel monitoring. VPIH contractor must furnish a site-specific safety plan that includes detailed job hazard analysis for anticipated tasks of inspection and project monitoring.

6) VPIH must provide support to the VA representative such as evaluation of submittals from the hazardous material abatement contractor, resolution of unforeseen developments in hazardous material abatement work, etc.

7) VPIH must perform, in the presence of the VA representative, final clearance/inspection and testing of a decontaminated regulated area or building at the conclusion of the hazardous material abatement and clean-up work to certify compliance with VA project design clearance/decontamination standards and in compliance with the VA Master Specification.

8) VPIH must issue certificate of clearance/decontamination for each regulated area or building and project report.

9) All data, inspection and testing results generated by the VPIH consultant will be available to the hazardous material abatement contractor for information and consideration. The Hazardous material abatement Contractor shall provide cooperation and support to the VPIH consultant for efficient and smooth performance of their work.

10) Monitoring and inspection results of the VPIH consultant will be used by the VA to issue any “Suspension of Work” orders to the hazardous material abatement contractor during hazardous material abatement work and to accept or reject regulated area(s) or a building as decontaminated. The VPIH consultant will make available to the hazardous material abatement contractor the plan for sample collection and analysis for continuous monitoring outside the regulated area(s) and the plan of final clearance inspection and testing for each regulated area or building prior to executing each plan. Plan will include location for samples, name and qualification of person taking samples, whether on-site analysis and/or off-site analysis will be utilized, methodology of analysis, lab information and qualifications of on-site analyst.

d. Employee Exposure Evaluation and Job Hazard Assessment.

1) VPIH Consultant must be capable of performing employee exposure assessments to the

Bay Pines VA Healthcare System (BAYVAHCS). Task would be coordinated through renovation and/or remodeling projects that contain hazardous or regulated materials.

2) Tasks would include furnishing appropriate sampling media in accordance with the

National Institute of Occupational Safety and Health (NIOSH) Manual of Analytical Methods, to conduct employee exposure monitoring as prescribed within the applicable Occupational Safety and Health Administration (OSHA) regulation.

3) VPIH is to furnish calibrated equipment that may include:

I. Low flow air sampling pumps

II. Cyclone adapter

III. 25 mm, 37mm or other appropriate sampling cassettes

IV. Light meter

V. Sound level meter

VI. Personal sound dosimeter

VII. Passive dosimeter

VIII. Silica gel tubes

IX. Charcoal tubes

4) VPIH will utilize the Job Hazard Analysis and employee exposure monitoring forms as provided in the VA Industrial Hygiene Guidebook. A laboratory chain of custody will be maintained and furnished as part of the final written report of findings.

5) Laboratory analysis must be performed by an accredited laboratory. Laboratory must maintain the following certifications:

I. AIHA: ISO/IEC 17025:2005 international standard

II. NAVLAP: United States Department of Commerce National Institute of Standards Technology

III. Registered with the Consumer product safety commission as a part of the National Environmental Laboratory ID program.