Attachment A - Identification Card Process.doc

Attachment A

Notice of Identification Card Process and Required Contractor Documentation Mechanical Services After award of the contract but prior to commencing work, each contract employee, including any subcontract employees, must work with their Contracting Officer’s Representative (COR) or Program Office representative to complete the following within five (5) business days of receiving these instructions.

STEP 1. The contractor point of contact (POC) shall submit completed Contract Security Services Request Form (Form 1A) and Contract Security Services Supplemental Request (Form 1B), if needed, that lists all contract employees, including any subcontract employees, who will be working on the contract or task order or delivery order to the Contracting Officer Representative (COR) or Program Office representative. Please note, due to the personal information contained in the form, the information must be sent in a secure manner. Please do NOT e-mail a document containing social security numbers unless the e-mail is encrypted or the form is password protected.

STEP 2. Each contractor employee listed on the Contract Security Services Request Form (Form #1A/B) must complete the following forms and send completed forms to their COR or Program Office representative for review. Forms are found at Workforce Management and Consulting Human Resource Operations Office Personnel Security SharePoint Regional Procurement Offices COR Contractor Onboarding serviced by WMC HROO PerSec Contractor Team (sharepoint.com):

· Fingerprinting Request Form #2

· Optional Form 306, Declaration of Federal Employment (2019 version)

· Self-Certification Form

STEP 3. Each contractor employee listed on the Contract Security Services Request Form (Form #1A/B) must take the Contractor/Employee Fingerprinting Request Form #2 and two forms of ID to their nearest VA facility to have their fingerprints submitted and the form completed and submitted in accordance with the instructions on the form. It is imperative for each applicant to take a copy of the Contractor/Employee Fingerprinting Request Form #2 to the fingerprinting facility as it determines which facility is billed for the fingerprint submission and where the results are sent. Contractors can contact the Contracting Officer’s Representative or local VA facility for assistance in scheduling an appointment.

WMC HROO PerSec Contractor Team VHAWMCPerSecContractor@va.gov screens all documents as well as the fingerprint results and provides the points of contact with a favorable or unfavorable screening decision for each contractor using the National Criminal History Check (NCHC) form.

Please Note: As contract personnel are substituted and/or added to the contract, task order, or delivery order each individual must complete items 1-3 in this process prior to commencing work.

Effective Date: 07/20/2022 Revision: 01