Attachment A.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- CABLE AND WIRING FIXED PRICE BID
- Solicitation number
- 5400021654
- Issued by
- Richland County, South Carolina
About this file
This document is a monthly reporting template and administrative requirements document for the South Carolina Statewide Cable & Wiring Contract administered by the Department of Administration's Division of Technology Operations. The template serves as the standardized reporting mechanism for contractors operating under Lots 1-3 of the contract, requiring monthly submission of billing data, labor costs, materials, taxes, administrative fees, and payment reconciliation within thirty days of each monthly billing cycle end.
The contract incorporates an administrative fee structure applicable to Lots 1-3, which contractors must remit monthly to the Department of Administration at 1200 Senate Street, Room 409, Columbia, South Carolina 29201. Contractors are prohibited from listing the administrative fee as a separate line item on invoices to end-users. The State maintains strict accountability for invoice accuracy and timeliness, with penalties of $200 per business day assessed for late or inaccurate submissions; consistent non-compliance may result in contract termination following a thirty-day cure period after written notice. Semi-annual in-person meetings between contractors and the Department of Technology Contracts Manager are required to review project activity, billing status, administrative fees, and any outstanding implementation or service level issues. Contract administration inquiries should be directed to Michael Thomas at (803) 896-0752, while reporting submissions should be sent to Gay Hoyer at gay.hoyer@admin.sc.gov or mailed to the Division of Technology Operations at 4430 Broad River Road, Columbia, South Carolina 29210.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Lot 3 Pricing.xlsx | XLSX spreadsheet | |
| Amendment 1 pricing info.docx | DOCX document | |
| Attachment D SLA.docx | DOCX document | |
| Lot 1 pricing.xlsx | XLSX spreadsheet | |
| Amendment 3 Q&A.docx | DOCX document | |
| Amendment 2.docx | DOCX document | |
| Lot 2 pricng.xlsx | XLSX spreadsheet | |
| FPB Solicitation.docx | DOCX document |
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Text version
Monthly Report
| MONTHLY REPORT | |||
| Contractor: | Contract Number: | ||
| Contact: | Phone: | Email: | |
| Contact: | Phone: | Email: | |
| Report Date: |
| Date | Agency | Labor | Materials | Tax | Total-Tax | Admin Fee | Invoice # | Notes | |
| 1. | $0.00 | $0.00 | |||||||
| 2. | $0.00 | $0.00 | |||||||
| 3. | $0.00 | $0.00 | |||||||
| 4. | $0.00 | $0.00 | |||||||
| 5. | $0.00 | $0.00 | |||||||
| 6. | $0.00 | $0.00 | |||||||
| 7. | $0.00 | $0.00 | |||||||
| 8. | $0.00 | $0.00 | |||||||
| 9. | $0.00 | $0.00 | |||||||
| 10. | $0.00 | $0.00 | |||||||
| 11. | $0.00 | $0.00 | |||||||
| 12. | $0.00 | $0.00 | |||||||
| 13. | $0.00 | $0.00 | |||||||
| 14. | $0.00 | $0.00 | |||||||
| 15. | $0.00 | $0.00 | |||||||
| 16. | $0.00 | $0.00 | |||||||
| 17. | $0.00 | $0.00 | |||||||
| 18. | $0.00 | $0.00 | |||||||
| 19. | $0.00 | $0.00 | |||||||
| 20. | $0.00 | $0.00 | |||||||
| 21. | $0.00 | $0.00 | |||||||
| 22. | $0.00 | $0.00 | |||||||
| 23. | $0.00 | $0.00 | |||||||
| 24. | $0.00 | $0.00 | |||||||
| 25. | $0.00 | $0.00 | |||||||
| TOTALS: | $0.00 | $0.00 |
Outstanding Fees
| OUTSTANDING FEES | ||||||
| Contractor: | 0 | Contract Number: | 0 | |||
| Contact: | 0 | Phone: | 0 | Email: | 0 |
| Date | Agency | Labor | Materials | Tax | Total-Tax | Admin Fee | Paid Amt | Check # | Ck Date | Invoice # | |
| 1. | $0.00 | $0.00 | |||||||||
| 2. | $0.00 | $0.00 | |||||||||
| 3. | $0.00 | $0.00 | |||||||||
| 4. | $0.00 | $0.00 | |||||||||
| 5. | $0.00 | $0.00 | |||||||||
| 6. | $0.00 | $0.00 | |||||||||
| 7. | $0.00 | $0.00 | |||||||||
| 8. | $0.00 | $0.00 | |||||||||
| 9. | $0.00 | $0.00 | |||||||||
| 10. | $0.00 | $0.00 | |||||||||
| 11. | $0.00 | $0.00 | |||||||||
| 12. | $0.00 | $0.00 | |||||||||
| 13. | $0.00 | $0.00 | |||||||||
| 14. | $0.00 | $0.00 | |||||||||
| 15. | $0.00 | $0.00 | |||||||||
| 16. | $0.00 | $0.00 | |||||||||
| 17. | $0.00 | $0.00 | |||||||||
| 18. | $0.00 | $0.00 | |||||||||
| 19. | $0.00 | $0.00 | |||||||||
| 20. | $0.00 | $0.00 | |||||||||
| 21. | $0.00 | $0.00 | |||||||||
| 22. | $0.00 | $0.00 | |||||||||
| 23. | $0.00 | $0.00 | |||||||||
| 24. | $0.00 | $0.00 | |||||||||
| 25. | $0.00 | $0.00 | |||||||||
| TOTALS: | $0.00 | $0.00 | $0.00 |
Outstanding Fees (2)
| OUTSTANDING FEES | ||||||
| Contractor: | 0 | Contract Number: | 0 | |||
| Contact: | 0 | Phone: | 0 | Email: | 0 |
| Date | Agency | Labor | Materials | Tax | Total-Tax | Admin Fee | Paid Amt | Check # | Ck Date | Invoice # | |
| 1. | $0.00 | $0.00 | |||||||||
| 2. | $0.00 | $0.00 | |||||||||
| 3. | $0.00 | $0.00 | |||||||||
| 4. | $0.00 | $0.00 | |||||||||
| 5. | $0.00 | $0.00 | |||||||||
| 6. | $0.00 | $0.00 | |||||||||
| 7. | $0.00 | $0.00 | |||||||||
| 8. | $0.00 | $0.00 | |||||||||
| 9. | $0.00 | $0.00 | |||||||||
| 10. | $0.00 | $0.00 | |||||||||
| 11. | $0.00 | $0.00 | |||||||||
| 12. | $0.00 | $0.00 | |||||||||
| 13. | $0.00 | $0.00 | |||||||||
| 14. | $0.00 | $0.00 | |||||||||
| 15. | $0.00 | $0.00 | |||||||||
| 16. | $0.00 | $0.00 | |||||||||
| 17. | $0.00 | $0.00 | |||||||||
| 18. | $0.00 | $0.00 | |||||||||
| 19. | $0.00 | $0.00 | |||||||||
| 20. | $0.00 | $0.00 | |||||||||
| 21. | $0.00 | $0.00 | |||||||||
| 22. | $0.00 | $0.00 | |||||||||
| 23. | $0.00 | $0.00 | |||||||||
| 24. | $0.00 | $0.00 | |||||||||
| 25. | $0.00 | $0.00 | |||||||||
| TOTALS: | $0.00 | $0.00 | $0.00 |
Payments
| PAYMENTS | ||||||
| Contractor: | 0 | Contract Number: | 0 | |||
| Contact: | 0 | Phone: | 0 | Email: | 0 |
| Date | Agency | Labor | Materials | Tax | Total-Tax | Admin Fee | Paid Amt | Check # | Ck Date | Invoice # | |
| 1. | $0.00 | $0.00 | |||||||||
| 2. | $0.00 | $0.00 | |||||||||
| 3. | $0.00 | $0.00 | |||||||||
| 4. | $0.00 | $0.00 | |||||||||
| 5. | $0.00 | $0.00 | |||||||||
| 6. | $0.00 | $0.00 | |||||||||
| 7. | $0.00 | $0.00 | |||||||||
| 8. | $0.00 | $0.00 | |||||||||
| 9. | $0.00 | $0.00 | |||||||||
| 10. | $0.00 | $0.00 | |||||||||
| 11. | $0.00 | $0.00 | |||||||||
| 12. | $0.00 | $0.00 | |||||||||
| 13. | $0.00 | $0.00 | |||||||||
| 14. | $0.00 | $0.00 | |||||||||
| 15. | $0.00 | $0.00 | |||||||||
| 16. | $0.00 | $0.00 | |||||||||
| 17. | $0.00 | $0.00 | |||||||||
| 18. | $0.00 | $0.00 | |||||||||
| 19. | $0.00 | $0.00 | |||||||||
| 20. | $0.00 | $0.00 | |||||||||
| 21. | $0.00 | $0.00 | |||||||||
| 22. | $0.00 | $0.00 | |||||||||
| 23. | $0.00 | $0.00 | |||||||||
| 24. | $0.00 | $0.00 | |||||||||
| 25. | $0.00 | $0.00 | |||||||||
| TOTALS: | $0.00 | $0.00 | $0.00 | Difference: | $0.00 |
Vendor Info
REPORTING INFORMATION AND INSTRUCTIONS
| Contract Administration: | Michael Thomas | (803) 896-0752 | michael.thomas@admin.sc.gov |
| Administrative Support: | Gay Hoyer | (803) 896-0410 | gay.hoyer@admin.sc.gov |
| Technical Support: | Charles Burton | (803) 896-0755 | charles.burton@admin.sc.gov |
| Reporting: | Gay Hoyer | (803) 896-0410 | gay.hoyer@admin.sc.gov |
Per the Statewide Cable & Wiring Contract:
20. Administrative Fee (Applicable for Lots 1-3)
20.1. The Contractor shall be assessed an Administrative Fee to be added to the total actual charges for all services and products provided under this contract.
20.2. The State reserves the right to change this fee during the term of this Contract upon written notice to the contractor. Changes in the Adminitrative free shall be incorporated into the price to the UGUs of the date designated by the DoT.
20.3. The Contractorr shall not list the Administrative Fee as a separate line itemon the invoice to the UGU.
20.4. The contractor shall send a monthly check for the total amount of the Administrative Fee within thirty (30) days after the monthly billing cycle ends. Each remittance shall include the month covered as well as the contract number. The monthly Administrative Fee check should be sent to the following Address:
| Department of Administration |
| Administrative Fee, Contract Number XXXXXXXXXX |
| 1200 Senate Street, Room 409 |
| Columbia, South Carolina 29201 |
21. Billing Invoice (Applicable for Lots 1-3)
21.9. The State shall hold the Contractor accountable for the accuracy and on-time presentation of all invoices, payments, credits and reports. Where the Contractor fails to consistently submit accurate timely invoices, reports, credits or payments, the State may, at its sole discretion, assess the Contractor a penalty of $200 per business day per occurrence beginning the date the inaccuracy was initially billed or when a delay occurs. Where timeliness and accuracy are consistently past due, the State will provide a written warning notice defining the problem and setting forth the desired resolution. If the Offerer has not resolved the problem within thirty days from the date of the written notice, the State may assess the penalty set forth above or terminate the Contract.
22. Status Updates and Reporting Requirements (Applicable for Lots 1-3)
22.1. The Contractor shall submit a monthly report within thirty (30) days after the montly billing cycle ends. The monthly report should be sent to the following address:
| Division of Technology Operations |
| Attention: Gay Hoyer |
| 4430 Broad River Road |
| Columbia, South Carolina 29210 |
(This can also be emailed to gay.hoyer@admin.sc.gov)
22.2. The Contractor shall meet in person with the DoT Contracts Manager semi-annually to provide an update on project activity, associated billing and administrative fees. The contractor shall provide an update on any outstanding implementations, service level or other issues as related to the services.
22.3. Failure to comply with the above reference Administrative Fee requirements may result in penalties as described in 21.9 above.
mailto:michael.thomas@admin.sc.govmailto:gay.hoyer@admin.sc.govmailto:charles.burton@admin.sc.govmailto:gay.hoyer@admin.sc.gov
File details come from the government source that posted it. Updated .