Amendment 3 Q&A.docx

SAP

State of South Carolina

Firm Fixed Price Bid Amendment #3 Questions and Answers Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021654 July 16, 2021 Michael Thomas, CPPO

(803) 896-0752 Michael.Thomas@admin.sc.gov 4430 Broad River Road Columbia SC 29210

DESCRIPTION: Statewide Term Cable and Wire Services Competitive Fixed Price Bid (FPB)

USING GOVERNMENTAL UNIT: SC Department of Administration, Division of Technology Operations-DTO

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Department of Administration Division of Technology Operations 4430 Broad River Road Columbia, SC. 29210

PHYSICAL ADDRESS:

SC Department of Administration Division of Technology Operations 4430 Broad River Road Columbia, SC. 29210

SUBMIT OFFER BY (Opening Date/Time): July 28, 2021, August 4, 2021, 11AM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: July 16, 2021, Noon, EST email questions to Michael.Thomas@admin.sc.gov

NUMBER OF COPIES TO BE SUBMITTED: In addition to your online submittal, submit one (1) paper copy with thumb drive and one redacted version if applicable to the above address, no later than the ‘submit offer by’ date and time above.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of one-hundred twenty (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The Fixed Price bid -FPB # 5400021654 is hereby amended to incorporate the following questions and answers:

Question 1: Is this solicitation tied to a state contract moving forward?

Answer 1: Yes. This solicitation will form the terms and conditions for the new statewide term contract awards which will follow after the States review.

Question 1: Is this an avenue for schools to use as well for data cabling needs?

Answer 2: Yes. If the Offeror intends to furnish services to K-12 schools, they will have to conform to e-rate requirements as mentioned within the bid. These requirements are not applicate to higher education entities.

Question 3: The solicitation mentions a DTO administrative fee (page 62) . Are these fees assessed for each individual project? Please clarify the amount of the fee.

Answer 3: Yes, administrative fees will be imposed. This process and the amount of the fee will be provided to each contractor upon final awards.

Question 4: Would you be able to qualify our company xxxxxx as acceptable in being located in xxxxxx miles from South Carolina? Our company has a full staff of certified and well experienced individuals that could successfully accomplish the items notated on this bid.

Answer 5: The State will review all bids received. If the Offeror is a responsive and responsible firm, with capabilities in South Carolina to perform service work, the Offeror may then receive a contract award.

Question 6: On Page 19 of the solicitation [Online Bidding Instructions_(b)_#1] refers a link provided on the solicitations Cover Page. I was unable to find the referenced link. Could you please provide the website where online offers should be submitted?

Answer 6: See the following link: The applicable link is to the States SAP system, known as SCEIS.

The following link is applicable:

https://vendorportal.sc.gov/irj/portal

If your firm is not registered within SCIES, please go to the following link and register:

https://procurement.sc.gov/vendor/registration

Question 7: If we submit an offer on-line, do we also need to submit a paper copy in a with thumb drive(s) in sealed package?

(A couple sections of the cover page state "Unless submitted on-line" seemingly suggesting only one or the other submission is required. Another section states "In addition to your online submittal" suggesting both submissions are required) Please clarify if one or the other would be acceptable or if both are required.

Answer 7: Yes, please submit both.

Acknowledge of Amendment #3 is not required.

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