Attachment A.pdf
PDF 108 KB Posted
- Attached to
- USG Vehicle Maintenance
- Solicitation number
- 19BE2026Q0039
- Issued by
-
Department of State US Embassy Brussels
About this file
This is a Statement of Work detailing the scope of vehicle maintenance and repair services required from a contractor. The vendor must provide three categories of services: maintenance, repairs, and spare parts replacement for a fleet of vehicles subject to Belgian Law technical inspection requirements.
Maintenance services are structured around mileage intervals, including: oil and filter changes every 3,000-7,000 miles with fluid and component inspections; air filter replacement, battery checks, and fuel filter replacement every 15,000-30,000 miles; battery replacement and spark plug service every 35,000-50,000 miles; and comprehensive fluid, brake, hose, timing belt, and component replacement at 60,000 miles. Repair services encompass vehicle inspections, cleaning and greasing of moving parts, electrical and mechanical testing, and parts replacement as necessary. For spare parts, the contractor is authorized to install replacement parts valued below €200 without prior approval, provided only new parts are used. Replacement of major spare parts exceeding €200, as well as vehicle modifications and upgrades, are excluded from the contract scope and require separate cost estimates and approval from the Contracting Officer's Representative before installation.
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Other files
| File | Type | Posted |
|---|---|---|
| 19BE2026Q0039_SOW.pdf |
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Text version
Attachment A – Detailed scope of services:
The vendor will provide:
1. Maintenance services that include but are not limited to:
- Technical car inspections following mandatory Belgian Law
- Every 3,000 to 7,000 miles: Replace oil and oil filter according to manufacturer’s recommended maintenance. Inspect and verify proper levels and condition of the transmission fluid, coolant, power steering fluid, windshield washer fluid and wipers. Inspect tires, pressure, and overall condition, as well as all exterior lights to ensure proper functionality
- Every 15,000 to 30,000 miles: Replace the air filter every 15,000 miles.
Inspect battery condition and coolant every 20,000 miles. Replace fuel filter every 25,000 miles. Replace air filter, power steering fluid and inspect the coolant, radiator hoses, HVAC system, brake pads and all suspension components.
- Every 35,000 to 50,000 miles: Inspect battery and replace as necessary every 35,000 miles. Every 40,000 miles, replace the spark plugs and spark plug wires, and inspect the ignition system and suspension.
Reinspect ignition and suspension systems at 45,000 and 50,000 miles.
- Every 60,000 miles: Replace brake pads, brake fluids, radiator hoses, coolant, power steering fluid, timing belt, and inspect HVAC system, suspension components, and tires
2. Repair services include but are not limited to:
- Inspect the good working condition of the vehicles.
- Clean and grease all moving parts.
- Inspect and test all electrical and mechanical functions.
- Inspect and replace parts if necessary
3. Spare parts replacement:
The contractor is authorized to install small replacement parts (below € 200) without prior approval. No used or old parts will be accepted.
Replacement of major spare parts, of which the cost exceeds € 200, modifications and upgrades to the existing vehicles are excluded from this contract and shall be subject to a separate cost estimate. The car garage shall inform the Contracting Officer’s Representative and shall obtain his approval prior to installation.
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