19BE2026Q0039_SOW.pdf
PDF 302 KB Posted
- Attached to
- USG Vehicle Maintenance
- Solicitation number
- 19BE2026Q0039
- Issued by
-
Department of State US Embassy Brussels
About this file
STATEMENT OF WORK: Blanket Purchase Agreement for USG Vehicle Maintenance
This Statement of Work establishes a Blanket Purchase Agreement (BPA) for vehicle maintenance, repair, and bodywork services on U.S. Government-owned vehicles (GOVs) at the U.S. Embassy Brussels. The solicitation number is 19BE2026Q0039. The estimated total BPA value is €33,000.00 ($39,285.71), with individual orders capped at €8,500.00 ($10,119.05). The agreement does not guarantee any quantity of business, and the value of business received may not exceed $40,000 until the vendor is registered in the System for Award Management (SAM).
The contractor must provide maintenance services and vehicle inspections in compliance with mandatory Belgian Law, repair services, and spare parts replacement. Contractors are authorized to install small replacement parts (below €200) without prior approval; replacement of major spare parts exceeding €200, modifications, and upgrades require a separate cost estimate and prior approval from the Contracting Officer's Representative. Vendor performance will be evaluated based on timely delivery, quality of services, and responsiveness. A critical geographic requirement mandates that only contractors with garages located within 35 kilometers of Brussels will be considered. The period of performance runs from March 1, 2026, through February 28, 2027. Quotations must be submitted by email to BrusselsBids@state.gov no later than 14:00pm on February 26, 2026, with the subject line "Blanket Purchase Agreement for USG Vehicle Maintenance - 19BE2026Q0039." Late submissions will not be considered.
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Text version
STATEMENT OF
WORK
Blanket Purchase Agreement for USG Vehicle Maintenance
Solicitation No: 19BE2026Q0039
Acquisition & Contracting Office U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Régent 1000 Brussels Belgium
U.S. Embassy Brussels 19BE2026Q0039
1. OVERVIEW
The United States Government (USG) has a requirement for regular vehicle maintenance, repair and bodywork on GOVs, and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of one
(1) year.
The requirements in this SOW serve as direction to the Contractor for providing the requested service. The Contractor shall perform all services in accordance with international professional standards of skill, care, and diligence adhered to by reputable, international firms and shall conform to generally accepted professional practices.
Please note that the BPA does not guarantee any quantity of business.
2. VALUE
The estimated total value of this BPA is €33,000.00 ($39.285,71). Any individual order shall not exceed €8.500,00 ($10.119,05). The value of business received may not exceed $40,000 until the vendor is registered in the System for Award Management (SAM).
3. STATEMENT OF WORK
The purpose of this agreement is to establish a Blanket Purchase Agreement (BPA) with qualified vendors for regular vehicle maintenance, repair and bodywork on GOVs.
The vendor will provide:
- Maintenance services and vehicle inspections following mandatory Belgian Law
- Repair services
- Spare parts replacement: The contractor is authorized to install small replacement parts
(below € 200) without prior approval. No used or old parts will be accepted. Replacement of major spare parts, of which the cost exceeds € 200, modifications and upgrades to the existing vehicles are excluded from this contract and shall be subject to a separate cost estimate. The car garage shall inform the Contracting Officer’s Representative and shall obtain his approval prior to installation.
Detailed requirement list is available in Attachment A.
Vendor’s performance will be reviewed based on timely delivery, quality of services, and responsiveness to issues or requests.
Fleet maintenance services need to be performed on a regular basis. Accessibility to local garages is key. Given this requirement, only contractors that have a garage located within 35 kilometers of Brussels will be considered.
U.S. Embassy Brussels 19BE2026Q0039
4. PERIOD OF PERFORMANCE
State start: March 01, 2026 End date: February 28, 2027
5. QUOTATION SUBMISSION
Please submit your quotation to the following address no later than 14:00pm on February 26 2026:
• Email: BrusselsBids@state.gov
• Subject Line: Blanket Purchase Agreement for USG Vehicle Maintenance -
19BE2026Q0039
Late submissions may not be considered.
mailto:BrusselsBids@state.gov
File details come from the government source that posted it. Updated .