ATTACHMENT_A._Cost_Worksheet.xlsm

XLSM spreadsheet 66 KB Posted Mar 25, 2025

Attached to: RFQ 24-111
Solicitation number: 0000034792
Issued by: Riverside County, California

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Written by GovTribe AI · Mar 27, 2025

This is a Cost Worksheet for a California Department of Justice solicitation (RFQ 24-111) for 3D scanning and related equipment. The solicitation covers the procurement of a FARO Focus Premium Max 400m scanner and associated accessories, including batteries, tripods, software subscriptions, thermal protection covers, training, and a VR-ready notebook. The contract term is from 5/1/2025 to 4/30/2028, with pricing established for five years (committed and optional years). The document requires bidders to provide complete pricing for all items, with no partial quotes accepted, and specifies that all equipment must be new, current production models.

The cost worksheet includes detailed pricing breakdowns for 17 line items, with requirements for both taxable and non-taxable components. The tax rate varies between 7.750% and 8.75% depending on the year. Invoice payment terms are set at Net 45, and the solicitation emphasizes that used, shopworn, demonstrator, prototype, or discontinued models are not acceptable. The worksheet provides space for vendors to list equivalent products if they are proposing alternatives to the specified FARO equipment. Additional services include on-site training, comprehensive care plans, and specialized accessories for 3D scanning applications.

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Other files

File	Type	Posted
ATTACHMENT_C._STD_205_-_Payee_Data_Record_Supplement.pdf	PDF	Mar 25, 2025
ATTACHMENT_F._CalRecycle_74_-_PCRC.pdf	PDF	Mar 25, 2025
ATTACHMENT_H._CUF_-_Vendor_Form.pdf	PDF	Mar 25, 2025
ATTACHMENT_K._RFQ_24-111_SOW.pdf	PDF	Mar 25, 2025
ATTACHMENT_B._GSPD-05-105_-_Bidder_Declaration.pdf	PDF	Mar 25, 2025
ATTACHMENT_G._DGS_PD_843_-_DVBE_Declarations_(DVBE_ONLY).pdf	PDF	Mar 25, 2025
ATTACHMENT_J._California_Civil_Rights_Certification.docx	DOCX document	Mar 25, 2025
RFQ_24-111,_CSCR_Open_Market.docx	DOCX document	Mar 25, 2025
ATTACHMENT_C._STD_204_-_Payee_Data_Record.pdf	PDF	Mar 25, 2025

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Cost Worksheet - General

California Department of Justice	Notes to Bidder:
Attachment A - Cost Worksheet	Quotation Award - For the purposes of this solicitation, bidders are required to provide pricing for all items. Partial quotes will not be accepted.
Solicitation #:
Term Date:	If your bid proposes an “equivalent” good(s) other than listed in this Cost Worksheet, please list the “equivalent” brand name(s) and provide specifications describing how the “equivalent” good(s) are equivalent.
Invoice Payment Terms:
Vendor Name:	All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.
Vendor Contact Name:
Date:	Optional Years are for evaluation purposes only.

		FY 22/23 - Year 1 Cost		FY 23/24 - Year 2 Cost		FY 24/25 - Year 3 Cost		FY 25/26 - Year 4 Cost		FY 26/27 - Year 5 Cost
		Committed Year		Committed Year		Optional Year		Optional Year		Optional Year
		7/1/2022 - 6/30/2023		7/1/2023 - 6/30/2024		7/1/2024 - 6/30/2025		7/1/2025 - 6/30/2026		7/1/2026 - 6/30/2027
GRAND TOTAL		Tax Rate	0.00%	Tax Rate	8.75%	Tax Rate	8.75%	Tax Rate	8.75%	Tax Rate	8.75%
Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0
Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0
Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0
YEAR 1 TOTAL	$ - 0	YEAR 1 TOTAL	$ - 0	YEAR 2 TOTAL	$ - 0	YEAR 3 TOTAL	$ - 0	YEAR 4 TOTAL	$ - 0	YEAR 5 TOTAL	$ - 0

	Item #	Unit of Measure	Product Description	Product Number	Quantity	Taxable?
(Y/N)	TOTAL	Year 1 Unit Cost	Year 1 Extended Cost	Year 2 Unit Cost	Year 2 Extended Cost	Year 3 Unit Cost	Year 3 Extended Cost	Year 4 Unit Cost	Year 4 Extended Cost	Year 5 Unit Cost	Year 5 Extended Cost
	1						$ - 0		$ - 0		$ - 0	$ - 0	$ - 0	$ - 0
	2						$ - 0		$ - 0		$ - 0	$ - 0	$ - 0	$ - 0
	3						$ - 0		$ - 0		$ - 0	$ - 0	$ - 0	$ - 0
	4						$ - 0		$ - 0		$ - 0	$ - 0	$ - 0	$ - 0
	5						$ - 0		$ - 0		$ - 0	$ - 0	$ - 0	$ - 0

Cost Worksheet

California Department of Justice		Notes to Bidder:
Attachment A - Cost Worksheet		Quotation Award - For the purposes of this solicitation, bidders are required to provide pricing for all items. Partial quotes will not be accepted.
Solicitation #:	RFQ 24-111
Term Date:	5/1/2025-4/30/2028 BOD	If your bid proposes an “equivalent” good(s) other than listed in this Cost Worksheet, please list the “equivalent” brand name(s) and provide specifications describing how the “equivalent” good(s) are equivalent.
Invoice Payment Terms:	Net 45
Vendor Name:
Vendor Contact Name:		All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.
Date:

GRAND TOTAL
Non-Taxable Subtotal	$ - 0
Taxable Subtotal	$ - 0
Sales Tax Rate	7.750%
Sales Tax	$ - 0
Grand Total	$ - 0

	Item #	Unit of Measure	Product Description	Product Number	Quantity	Unit Price	Taxable?
(Y/N)	Extended Price
	1	EA	FARO Focus Premium Max 400m USA TAA or equivalent
Ships with: scanner head, Status Indicator, Quick Release, PanoCam mount, Battery, Power Dock , Power Supply, 64GB SD Card, transport case, calibration certificate, quick start guide, manufacturer warranty	LS9-MU-TAA	1	$ - 0	Y	$ - 0
	2	EA	Focus Battery Power Block or equivalent
Power Block battery for Focus laser scanner and Freestyle.	ACCS-PWR-0014	1	$ - 0	Y	$ - 0
	3	EA	Standard Carbon Fiber Tripod or equivalent
Carbon fiber tripod, super lightweight, highly stable, low-vibration, customized for Focus scanners for perfect performance and increased durability.	ACCSS8032	1	$ - 0	Y	$ - 0
	4	EA	SCENE Subscription 3 years or equivalent
License includes standard maintenance for three years.	SSA0900-3Y	1	$ - 0	N	$ - 0
	5	EA	FARO Zone 3D Expert SUB 3Y or equivalent	SSA51007-3Y	1	$ - 0	N	$ - 0
	6	EA	Single User Soft Lock or equivalent	SOFTL0001	2	$ - 0	Y	$ - 0
	7	EA	FOCUS Premium Complete Care-Year 3 or equivalent
Complete care coverage for Focus Premium scanners. Includes parts and labor for repairs and annual cleaning and calibration. Covers through year 3 from point of sale.	SV2-SCN-Y3	1	$ - 0	N	$ - 0
	8	EA	3D_AC_LS_3D-Scale Bar Kit or equivalent
The 3D Measurement Scale Bar is used as a reference point in scans to verify scan accuracy. NIST Traceable, the certified distance between the spheres is 1.5 meters. The scale bar has two 70 mm spheres mounted on a 31.75 mm (1.25") diameter rod. The spheres on the Scale Bar can also serve as near-distance (under 5 m) targets. The Scale Bar comes in two pieces, that are easily assembled at the scan scene. The Scale Bar Kit includes the Scale Bar, case, and a clamp that allows the scale bar to be mounted onto a standard photography tripod.- Kit includes Scale Bar, Case, Tripod and Clamp.	ACCSS6069	1	$ - 0	Y	$ - 0
	9	EA	High Resolution Panocam or equivalent
High resolution panorama camera for FARO ScanPlan, records 360° images in high resolution and high quality, still image resolution 6720 x 3360	ACCSS8063	1	$ - 0	Y	$ - 0
	10	EA	Freestyle 2.5 FARO or equivalent
Includes: A rugged transport case, with x1 Sensor, x1 Mobile PC, 1 year of manufacturer warranty, x1 On-site Calibration plate, x1 Magnetic Kit for Mobile Phone, USB cable, x1 Battery, Power Charger, x1 USB stick, x20 Targets, and quick start guide	900-000119-000	1	$ - 0	Y	$ - 0
	11	EA	3D_AC_FS2_Mobile_Phone or equivalent
High-end Smartphone compatible with FARO Cobalt Detail 3D.	ACCSS8039	1	$ - 0	Y	$ - 0
	12	EA	Scanner Tr. AS-Customer Site. or equivalent
One day hands-on Scanner training session to help solve customer specific applications. Customer site trainings are designed for up to four people to ensure proper transfer of knowledge and understanding. Price per class.	TR-AS-SCN-O	1	$ - 0	N	$ - 0
	13	EA	FREESTYLE Complete Care-Year 3 or equivalent
Complete Care service plan includes parts and labor for repair and annual cleaning and calibration. Extends the benefits of the manufacturer's warranty through year 3 from point of sale.	SV2-FS-Y3	1	$ - 0	N	$ - 0
	14	EA	VR Ready Notebook
HP Fury 16 G10 Mobile Workstation or equivalent	COMP0123X64	1	$ - 0	Y	$ - 0
	15	EA	3D_AC_LS_Focus Thermal Protection Cover or equivalent
Thermal Protection Cover for Focus laser scanner V8. Part 1 of 2. Ensures the operation of the laser scanner in the specified extended operating temperature range above 40°C. Made of Preox-Aramid-Aluminum fabrics and included thermal packs to decelerate a thermal effect onto the laser scanner of external heat sources. Consists of: 1 x isolating cover for the battery side of the scanner. For operation the cover for the display side of the Scanner is necessary additionally.	ACCSS8014	1	$ - 0	Y	$ - 0
	16	EA	3D_AC_LS_Focus Thermal Cover Display or equivalent	ACCSS8049	1	$ - 0	Y	$ - 0
	17	EA	Scanner Training - Facility POS or equivalent
Blended Learning Training combines flexible online modules with interactive face-to-face sessions for a comprehensive educational experience. Course includes the principles of Scanner operation, setup, and basic measurements and software. Classroom trainings are scheduled on a first come first served basis. Classes can be cancelled within two weeks of the scheduled date if sufficient enrollment is not met. Point of Sale training includes up to 2 persons for online course and 2 day classroom session.	TR-BL-SCN-POS	2	$ - 0	N	$ - 0

Cost Worksheet - Copier Maint.

California Department of Justice	Notes to Bidder:
Attachment A - Cost Worksheet	Copier Maintenance Specifications

Copier maintenance includes all parts, labor, consumables (e.g. developer, drums and toner) with the exception of the following:

1. Paper

2. Staples

Solicitation #:
Term Date:
Invoice Payment Terms:
Vendor Name:	Copier Maintenance Tax

The Board of Equalization has rulted that in accordance with Section 1655 of the Sales and Tax Regulations of the Business Taxes Law Guide, that whenever optional maintenance contracts include consumable supplies, such supplies are subject to sales tax.

For contracts that provide for maintenance services and consumable supply items (e.g. toner, developer, and staples), the provision of the consumable supplies is considered taxable sale of tangible property. Therefore, DOJ is responsible for paying the applicable sales tax on the consumable supplies utilized during the performance period of the maintenance contract.

Vendor Contact Name:

Date:

Year 1 Cost		Year 2 Cost		Year 3 Cost		Year 4 Cost		Year 5 Cost
Committed Year		Committed Year		Optional Year		Optional Year		Optional Year
7/1/22 - 6/30/23		7/1/23 - 6/30/24		7/1/24 - 6/30/25		7/1/25 - 6/30/26		7/1/26 - 6/30/27
Tax Rate	8.75%	Tax Rate	8.75%	Tax Rate	8.75%	Tax Rate	8.75%	Tax Rate	8.75%	GRAND TOTAL
Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	Non-Taxable Subtotal	$ - 0	$ - 0
Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	Taxable Subtotal	$ - 0	$ - 0
Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	Sales Tax	$ - 0	$ - 0
YEAR 1 TOTAL	$ - 0	YEAR 2 TOTAL	$ - 0	YEAR 3 TOTAL	$ - 0	YEAR 4 TOTAL	$ - 0	YEAR 5 TOTAL	$ - 0	$ - 0

	Machine:
	Serial Number:
	Location:
	Usage:		BW: ### ; Color: ###
	Monthly Meter Allowance:
	Overage Charges per print for B/W:
	Overage Charges per print for Color:
	Item #	Product Number	Product Description	Unit of Measure	Taxable?
(Y/N)	Year 1
Qty	Year 1
Unit Cost	Year 1
Extended Cost	Year 2
Qty	Year 2
Unit Cost	Year 2
Extended Cost	Year 3
Qty	Year 3
Unit Cost	Year 3
Extended Cost	Year 4
Qty	Year 4
Unit Cost	Year 4
Extended Cost	Year 5
Qty	Year 5
Unit Cost	Year 5
Extended Cost	TOTAL
	1	N/A	Taxable Maintenance	[MO/QTR]	Y	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	2	N/A	Non-taxable Maintenance	[MO/QTR]	N	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	3					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	4					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	5					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	6					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	7					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	Machine:
	Serial Number:
	Location:
	Usage:		BW: ### ; Color: ###
	Monthly Meter Allowance:
	Overage Charges per print for B/W:
	Overage Charges per print for Color:
	Item #	Product Number	Product Description	Unit of Measure	Taxable?
(Y/N)	Year 1
Qty	Year 1
Unit Cost	Year 1
Extended Cost	Year 2
Qty	Year 2
Unit Cost	Year 2
Extended Cost	Year 3
Qty	Year 3
Unit Cost	Year 3
Extended Cost	Year 4
Qty	Year 4
Unit Cost	Year 4
Extended Cost	Year 5
Qty	Year 5
Unit Cost	Year 5
Extended Cost	TOTAL
	1	N/A	Taxable Maintenance	[MO/QTR]	Y	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	2	N/A	Non-taxable Maintenance	[MO/QTR]	N	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	3					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	4					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	5					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	6					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	7					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	Machine:
	Serial Number:
	Location:
	Usage:		BW: ### ; Color: ###
	Monthly Meter Allowance:
	Overage Charges per print for B/W:
	Overage Charges per print for Color:
	Item #	Product Number	Product Description	Unit of Measure	Taxable?
(Y/N)	Year 1
Qty	Year 1
Unit Cost	Year 1
Extended Cost	Year 2
Qty	Year 2
Unit Cost	Year 2
Extended Cost	Year 3
Qty	Year 3
Unit Cost	Year 3
Extended Cost	Year 4
Qty	Year 4
Unit Cost	Year 4
Extended Cost	Year 5
Qty	Year 5
Unit Cost	Year 5
Extended Cost	TOTAL
	1	N/A	Taxable Maintenance	[MO/QTR]	Y	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	2	N/A	Non-taxable Maintenance	[MO/QTR]	N	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	3					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	4					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	5					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	6					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	7					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	Machine:
	Serial Number:
	Location:
	Usage:		BW: ### ; Color: ###
	Monthly Meter Allowance:
	Overage Charges per print for B/W:
	Overage Charges per print for Color:
	Item #	Product Number	Product Description	Unit of Measure	Taxable?
(Y/N)	Year 1
Qty	Year 1
Unit Cost	Year 1
Extended Cost	Year 2
Qty	Year 2
Unit Cost	Year 2
Extended Cost	Year 3
Qty	Year 3
Unit Cost	Year 3
Extended Cost	Year 4
Qty	Year 4
Unit Cost	Year 4
Extended Cost	Year 5
Qty	Year 5
Unit Cost	Year 5
Extended Cost	TOTAL
	1	N/A	Taxable Maintenance	[MO/QTR]	Y	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	2	N/A	Non-taxable Maintenance	[MO/QTR]	N	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	3					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	4					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	5					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	6					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	7					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	Machine:
	Serial Number:
	Location:
	Usage:		BW: ### ; Color: ###
	Monthly Meter Allowance:
	Overage Charges per print for B/W:
	Overage Charges per print for Color:
	Item #	Product Number	Product Description	Unit of Measure	Taxable?
(Y/N)	Year 1
Qty	Year 1
Unit Cost	Year 1
Extended Cost	Year 2
Qty	Year 2
Unit Cost	Year 2
Extended Cost	Year 3
Qty	Year 3
Unit Cost	Year 3
Extended Cost	Year 4
Qty	Year 4
Unit Cost	Year 4
Extended Cost	Year 5
Qty	Year 5
Unit Cost	Year 5
Extended Cost	TOTAL
	1	N/A	Taxable Maintenance	[MO/QTR]	Y	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	2	N/A	Non-taxable Maintenance	[MO/QTR]	N	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	3					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	4					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	5					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	6					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	7					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

DOJ USE ONLY

FOR DOJ USE ONLY
FY	PO	Cost Code	Object Code	Cost	Sum of Cost	Column Labels
21/22	Original	860	4352	500		505	505 Total	735	735 Total	860		860 Total	861	861 Total	Grand Total
21/22	Amendment #1	860	4451	1000	Row Labels	4457		4455		4352	4451		4455
22/23		735	4455	10000	21/22					500	1000	1500			1500
22/23		861	4455	15000	22/23			10000	10000				15000	15000	25000
23/24		505	4457	1000	23/24	1000	1000			12000		12000			13000
23/24		860	4352	12000	Grand Total	1000	1000	10000	10000	12500	1000	13500	15000	15000	39500
21/22		860	4352

List

Invoice Payment Terms

Full Payment Upfront

Monthly In Arrears

Quaterly In Arrears

Annually In Arrears

Deliverables-Based

Time & Materials-Based

File details come from the government source that posted it. Updated Mar 27, 2025.