ATTACHMENT A - Description of Need - Puerto Rico National Cemetery - Refuse.pdf

Attachment A

PUERTO RICO NATIONAL CEMETERY

DESCRIPTION OF NEED

WASTE MANAGEMENT

The Puerto Rico National Cemetery located at 50 Avenida Cementerio Nacional Bayamón, Puerto Rico 00961, has immediate need for Refuse & Waste Management services.

PLACE OF PERFORMANCE:

Puerto Rico National Cemetery (PRNC) 50 Avenida Cementerio Nacional Bayamón, Puerto Rico 00961

Period of Performance

Base Year May 1, 2021 to April 30, 2022

Option Year I May 1, 2022 to April 30, 2023

Option Year II May 1, 2023 to April 30, 2024

Option Year III May 1, 2024 to April 30, 2025

Option Year IV May 1, 2025 to April 30, 2026

SCOPE OF WORK:

Contractor shall be responsible for providing all equipment and personnel, including back-up resources, to meet all requirements for the comprehensive management of the non-hazardous solid waste, recycling material and excess fill-dirt material at the Puerto Rico National Cemetery.

The comprehensive waste services shall not only include the collection and disposal of the waste.

The Contractor must have relevant experience in providing comprehensive waste management services.

The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

1) Non-hazardous solid waste

2) Recycling materials:

a. Plastic

b. Cardboard

3) Excess fill-dirt

FREQUENCY OF SERVICE(s) PROVIDED:

Disposal Service Building Frequency Container

Size

1. Non-hazardous solid waste

Maintenance Complex

Weekly 8 cubic yards

2. Recycling material

Maintenance Complex

Bi-weekly 6 cubic yards

3. Excess Fill-dirt

Maintenance Complex

104 pickups a year - As needed 26 cubic meters Dump truck

The contractor must confirm and schedule excess fill dirt pickup service no later than two days after requested by cemetery authorized personnel (Interment supervisor or COR).

DAYS AND HOURS OF OPERATION:

Service #1 Non-hazardous solid waste shall be picked up weekly between Tuesdays and Thursdays from 8:00 a.m. to 2:30 p.m. excluding federal holidays.

Service #2 Recycling materials shall be picked up bi-weekly between Tuesdays and Thursdays from 8:00 a.m. to 2:30 p.m. excluding federal holidays.

Service #3 Excess fill dirt with an estimated total of 104 services a year shall be picked as needed between Mondays and Fridays from 7:00 a.m. to 2:30 p.m. excluding federal holidays.

PERFORMANCE REQUIREMENTS: The contractor shall provide efficient and innovative solutions to perform the services of this requirement.

The contractor shall demonstrate technical solutions and approaches that exhibit his experience and qualifications in providing these services.

FEDERAL COMPLIANCE: The requirements of the following agencies must be met at all times: Environmental Protection Agency (EPA) 40 CFR.

a. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part

b. Department of Transportation (DOT) 49 CFR.

c. Occupational Safety and Health Administration (OSHA)

The contractor must be able to provide containers designed and dedicated solely for the collection of non-hazardous solid waste and recycling material.

The only use for these containers shall be for the transportation of non-hazardous solid waste and recycling material. The contractor must describe the containers proposed.

The Contractor must ensure that containers being delivered to the sites are in good working order.

PRNC Maintenance Bldg. Excess field dirt storage area Waste close top containers

Pick up sites and required pick-up schedules are identified during the site visit.

Note: Scheduled pick-up schedules are subject to change to accommodate immediate or ever-changing needs of the Puerto Rico National Cemetery. All written changes to the contract shall be coordinated through the designated Contracting Officer.

Transportation vehicles shall be equipped with fully enclosed leak-resistant cargo body maintained in a sanitary condition and secured when left unattended.

Vehicles shall bear the transporter's name, state permit number if required. Waste shall not be subject to mechanical stress. Non-hazardous solid waste shall not be combined with other wastes, such as recyclables. The waste shall remain on the permitted vehicle at all times and shall be unloaded at the appropriate disposal or transfer facility.

Contractor shall immediately notify the appropriate agencies if a vehicle is involved in a spill or accident which renders the vehicle non-compliant with applicable rules and regulations.

A ticket or copy of the manifest will be left with the facility after each service is performed to verify the waste has been removed. Weekly for service #1 non-hazardous material, Bi-weekly for recycling material and Service #3 before leaving the facility. The contractor shall deliver the waste to an authorized disposal facility.

The COR reserves the right to thoroughly inspect the Contractor's disposal facility to assure acceptable standard of performance.

SOLID WASTE DISPOSAL AND RECYCLING SERVICES

Solid waste must be removed from the facility in an efficient and timely manner so as not to interfere with PRNC daily tasks. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority.

The Contractor shall provide the types and quantities of vehicles, solid waste collection equipment and/or containers proposed to provide the required services. A separate listing of proposed equipment and containers shall be provided for review.

The Contractor shall provide the proposed frequencies for the emptying of solid waste containers or equipment, including required times for off-site disposal.

If abuse or vandalism is identified, it shall be immediately brought to the attention of the COR, and arrangements for repair shall be agreed upon by Contractor, Contracting Officer, and COR.

The Contractor shall provide the Puerto Rico National Cemetery with eight cubic yard close top container for non-hazardous solid waste services and a six cubic yard close top container for recycling material services.

Excess fill dirt must be picked-up at the maintenance building on a dump truck (20-26 cubic meters and dispose offsite as needed by cemetery operations.

Contractor shall maintain a log of solid waste shipments. The log shall identify the date, time and quantities of solid waste shipped. Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped.

Contractor shall provide a plan to demonstrate that they are capable of providing ongoing requirements and services in the event of service disruptions for any reason.

Contractor shall provide information for primary and back-up sites for the following: non-hazardous solid waste disposal services, recycling services and excess fill dirt disposal.

Contractor is required to identify any subcontractors and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this contract.

If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required by regulatory agencies for the new facility must be submitted to the Contracting Officer no later than thirty

(30) days prior to change.

Any and all cost increases to meet additional regulatory requirements caused by such change of disposal facilities or any other contractor action relative to transport, storage, and/or disposal of regulated medical waste shall be borne by the contractor.

CONTRACTOR PERSONNEL

The contractor shall provide a representative who is responsible for the performance/coordination of work defined in this contract.

The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent.

The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties.

The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility.

PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including exterior buildings and other surfaces.

Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government.

Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the visitors and/or staff at each location.

Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work.

HEALTH & SAFETY

The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), Commonwealth of Puerto Rico Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of waste.

All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk.

The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property.

The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

REPORTS

The contractor shall be required to provide a waste audit report at least once per year.

Coordination of the contents of this report and the annual due date will be provided by the COR after contract award.

Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the COR immediately.

A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

Federal Holidays:

• New Year’s

• Martin Luther King Jr. Day

• President’s Day

• Memorial Day

• Fourth of July

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving

• Christmas

d. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR.

(1) A properly prepared invoice will contain:

o Invoice Number and Date o Contractor’s Name and Address o Accurate Purchase Order Number o Itemization of pounds recycled and disposed o Price per pound o Dates service performed o Location of service performed o Total amount due

(2) A separate invoice will be prepared for each facility.

SCOPE OF WORK: