Attachment A_Client Reference Form.pdf
PDF 73 KB Posted
- Attached to
- Japanese Marketing and Trade Representative
- Solicitation number
- RFP-14812
- Issued by
- Polk County, Florida
About this file
This is a Client Reference Form attachment for Request for Proposal #25-01 issued by the Florida Department of Citrus seeking a Japanese Marketing and Trade Representative to manage trade representation and promotional programs for Florida Grapefruit in Japan. The RFP requires vendors with expertise in market research, marketing, public relations, advertising, and trade representation targeting consumers, media, and trade channels including importers, wholesalers, retailers, food manufacturers, and foodservice operators. Proposals were due February 19, 2026, at 1:00 PM EST, with an anticipated contract award date of July 1, 2026. The selected vendor will operate under a two-year initial contract with one potential three-year renewal option. The form requests bidders to provide up to eight client references with detailed contact information, including client names, webpage addresses, contact person names and titles, complete addresses, email addresses, telephone numbers, and the period of services rendered for each reference.
The contract evaluation employs a 100-point scoring system assessing marketing and PR experience, trade experience, strategic approach, agricultural and food industry experience, geographic coverage capability, measurement and reporting, USDA-FAS funding program experience, cost-value proposition, and financial control assessment. Vendors must propose a monthly retainer fee covering staff time, in-country travel, and administrative expenses, with separate line-item budgets for program expenses and third-party vendor payments. The total annual budget is approximately $800,000 for fiscal year 2026-27. The contract includes a 1% MyFloridaMarketPlace transaction fee, with payments made after services are rendered and invoices are submitted with proof of performance, subject to a 40-day billing cycle. Bidders must demonstrate financial stability, provide client references, show no conflicts of interest with the Florida Citrus industry, and complete mandatory attachments including Public Entity Crimes Statements, Vendor Certification Forms, Use of Coercion Forms, and Financial Control/Risk Assessments, with compliance required under Florida state procurement laws and USDA-FAS Market Access Program regulations.
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Text version
RFP # 25-01
Japanese Mkt and Trade Rep.
ATTACHMENT A
CLIENT REFERENCE FORM
Client #2
Client Name & Internet Address
Client Name:
Webpage Address:
Client Contact Information
Name:
Title:
Street Address:
City, State, and ZIP: Country:
Email Address:
Telephone Number:
Period of Services: From: To:
Client #1
Client Name:
Webpage Address:
Client Contact Information
Name:
Title:
Street Address:
City, State, and ZIP: Country:
Email Address:
RFP # 25-01
Japanese Mkt and Trade Rep.
Client #3
Client Name:
Webpage Address:
Client Contact Information
Name:
Title:
Street Address:
City, State, and ZIP: Country:
Email Address:
Client #4
Client Name:
Webpage Address:
Client Contact Information
Name:
Title:
Street Address:
City, State, and ZIP: Country:
Email Address:
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