Attachment A- BPA Requirements.pdf

Attachment A

SBU - CONTRACTING AND ACQUISITIONS

Blanket Purchase Agreement

Messenger Service for U.S. Despatch Agency, Miami, Florida

BPA Number: TBD

1. Scope

The U.S. Department of State issues this Blanket Purchase Agreement (BPA) to establish the terms and conditions applicable to future purchases of messenger service to transport documents in the Miami, FL metropolitan area for the U.S. Despatch Agency (DA) in Miami, Florida. This

BPA is authorized by FAR 13.303-2. This is a BPA only and does not guarantee the award of any orders.

2. Expiration Date

This BPA is valid from July 1, 2020 for up to 5 years, and is to be renewed annually. Or through the date when the ceiling stated in section 3 below is reached. However, individual orders may extend beyond this period as long as the date of the order is before the BPA expires.

3. Terms and Conditions

This BPA does not obligate any funds. The U.S. Government is not obligated to purchase any definite amount under this agreement. Note the following limitations:

No single purchase will exceed $3,000.00 USD.

The total amount ordered under this agreement will not exceed $330,000.00 USD.

4. Authorized Ordering Officials

The following employees are authorized to place BPA call orders:

Maureen Gabbard, DA, Miami, Florida

John Papp, DA, Miami, Florida

Charles E. Hutchinson, DA Miami, Florida

Paul M. Cortez, DA Miami, Florida

Shawn L. Hudson, DA Miami, Florida

No other employee may place an order against this BPA unless authorized in writing by the contracting officer.

5. Ordering

Orders may be placed by email, fax, or paper/mail; in urgent circumstances, an oral order may be placed, but will be confirmed in writing. COR oral approval shall be required before any wait time is approved.

6. Deliveries

The contractor shall deliver the required messenger service as specified in each BPA call order.

The messenger may need to wait for documents or approval that may take up to an hour or more.

All deliveries shall be accompanied by a delivery ticket or sales slip including the following information:

- Name of contractor

- BPA number

- Date of BPA call order

- Purchase number

- Pick up location and date

- Delivery location

- Wait time shall be calculated in ten (10) minute increments with the first ten (10) minutes included in the original delivery price.

- Itemized list of services furnished

- Quantity, unit price, and extension of each item, less applicable discounts.

- Smartphone picture of time-in, time-out of courier delivery to verify time of services.

The DA must confirm receipt before payment can be authorized.

7. Performance Work Statement- See Attachment C

Attached to this document is a performance work statement and related attachments describing the requirements applicable to courier / messenger services provided under this agreement.

8. Invoices

A summary invoice shall be submitted for payment in U.S. dollars at least monthly, but not more frequent than weekly for all deliveries made during a billing period, identifying the delivery tickets covered therein (dates of service, locations visited, driver, amount, wait time), stating their total dollar value, and supported by receipt copies of the delivery tickets.

The requirements of a proper invoice are as specified in the Federal Acquisition Regulation

(FAR) 52.212-4(g). Payment will be made in U.S. dollars by the Despatch Agency, Miami, Florida through the use of the Government Purchase Card. Invoices shall be addressed to the

U.S. Despatch Agency, 7789 NW 48th St Suite 250, Miami, FL 33166.

9. FAR and DOSAR Clauses

The FAR and DOSAR clauses attached to this BPA shall apply.

10. Order of Precedence

The terms and conditions included in this BPA apply to all purchases made against it. In the event of an inconsistency between the provision of this BPA and the contractor’s invoice, the terms of this BPA will take precedence.

11. Acceptance

You are requested to acknowledge acceptance of this BPA by signing and returning a copy to the contracting officer.

BPA Accepted:

Signature Date

(Typed/Printed Name and Title of Signee)

Please indicate the remittance or check mailing address in the space provided below if different from the address to which this agreement was addressed.

By:

Contracting Officer Date