Attachment A 00 11 21 Request for Proposal to Design Build.pdf

548-19-121 07-11

Attachment A

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

CREATE WOMEN’S CENTER IMAGING

548-19-121

A. PART I - GENERAL

A1. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this Request for Proposal (RFP).

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here called “Create Women’s Center Imaging” and in other specific tasks as further defined by this RFP. The project “Create Women’s Center” includes designing, demolition, and constructing a Women’s Center in the existing space within Imaging.

The work generally includes but is not limited to:

1. Work includes complete demolition of the space, design and construction of a new Women’s Center. Women’s Center will have a space for Mamo and a separate space for Dexa, along with a dressing room and a space for a portable ultrasound.

2. Work includes renovation of the Scheduling Room, including new finishes, power data and new door.

Certified Independent Third-Party (CITP) Consultant The Design Build Contractor is responsible to obtain a CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712.

1. In each submission, the DB Contractor shall incorporate all material specified and all revisions according to comments made by the Department of Veterans Affairs, as well as the CITP.

2. For the final construction documents, the DB Contractor will be required to submit written documentation, signed by the CITP that the design has been reviewed to be compliant with Statement of Work.

The detailed project designs should begin with an on-site physical survey of the proposed construction location.

All designs shall incorporate the necessary electrical, mechanical, structural and architectural components necessary to provide for a complete and functional area. Designs shall be in accordance with all applicable requirements of NFPA, EPA, OSHA, National Electric Code, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards, and applicable local, state and federal regulations. Existing as-built drawings will be made available to the A/E; however, their accuracy is not guaranteed and shall be verified by the A/E as part of investigative services.

The A/E will be required to perform all necessary site survey work such as verification of as-built drawings and verifying and analyzing of existing utility systems.

A2. Definitions

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A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Project Engineer: The Contracting Officer's authorized representative at the construction site. The Project Engineer is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents. The Project Engineer may “NOT” issue change orders or modifications to the contract. Only Contracting Officer has the authority to modify the contract.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

B. Selection Procedure - During the review of offers the VA may ask for additional information.

C. Schedule Objectives - The anticipated completion of this project is __270___ days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

A3. Cost Range The anticipated cost range for this project is between $_250,000____ and $_500,000_____.

A4. Pre-Proposal Conference A pre-proposal conference will be held on May 5, 2021 at 9:00 AM EST in Building 1, Basement BC-231F in the Engineering Office.

A5. Selection Criteria and Weightings A. Please see Request for Proposal for information.

B. PART II – RESPONSIBILITIES

B1. VA Team A. The VA team is comprised of VA Contracting Officer, a Project Engineer who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team will be the Project Engineer, who will “NOT” have Contracting Officer authority. All changes or modifications to the contract must go through and processed by the Contracting Officer.

B2. Design-Build Team:

A. The DB team includes all J/V partners as identified in the basic contract, consultants and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of

Attachment A

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B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (270 days).

C. PART III - PROPOSAL REQUIREMENTS

C1. General A. Please see RFP.

C2. General A. Please see RFP.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP, and prevailing codes.

2. All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

3. Each review submission package shall include 3 hard copy sets and 1 set on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager and the DB Team Project Manager (for the DB Team).

See section H. Quality Assurance/Quality Control.

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C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2016.

2. The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD or PDF for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the Project Engineer’s knowledge, the CADD /PDF drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD / PDF drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Office, Word.

4. The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Office, Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Project Engineers knowledge, the drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in AutoCAD version 2016 or later.

6. Construction shop drawings are not required to be completed in AutoCAD.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 7 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.

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F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings including floor plans, building elevations, building sections, wall sections, and other details.

3. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

Environmental and erosion control regulations.

4. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

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D2. Construction Period Submittals A. The DB contractor shall distribute a total of 20 sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Resident Engineer (RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3. Project Close-Out The DB team shall comply with the requirements in the “General Conditions”, Section 01001, and “General Requirements”, Section 01010, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three workdays following the site visit date.

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