36C24821R0111_1.docx

36C24821R0111

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24821R0111 X 04-26-2021 548-19-121 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Attn: Stacy Figlinski 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 Stacy Figlinski 813-972-2000 ext 2434 No award will be made until appropriated funds are available.

Project Title: Create Women’s Center Imaging; Project Number: 548-19-121 Project Location: West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL, 33410

Magnitude of this construction project is between $500,000.00 and $1,000,000.00. NAICS - 236220 Commercial and Institutional Building Construction; Size Standard of $39.5M; Service Code: Y1DA.

Project Description: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project titled Create Women’s Center Imaging. The project includes designing, demolition, and constructing a Women’s Center Imaging in the existing space within Imaging. Project is located within the West Palm Beach VAMC, located at 7305 N. Military Trail, West Palm Beach, FL 33410.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposals.

This requirement is set-aside for Vendor Information Portal (VIP) certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB) Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/

WPB VAMC is a smoke free facility. Contractors, in order to enter the WPB VAMC campus you must have picture ID. All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on property. All contractors will be screened at the entrance of the property. A series of questions will be asked and temperature taken.

While working on the Medical Center Property (both inside and outside the Medical Center) the contractor will be responsible to wear a face covering at all times. PPE is not provided.

AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov Vet Biz: https://www.vetbiz.gov

X 52.211-10 X 1 Electronic 14:00

EDT

05-31-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa

FL

33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 Stacy Figlinski

Table of Contents

REQUEST FOR PROPOSAL

SOLICITATION NO. 36C24821R0111

ISSUE DATE: April 26, 2021 PHASE I PROPOSAL DUE DATE: May 31, 2021 @ 2PM (EST)

PROJECT NUMBER: 548-19-121

PROJECT TITLE: Create Women’s Center Imaging

LOCATION: West Palm Beach VAMC

PROJECT SUMMARY: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project titled Create Women’s Center Imaging. The project includes designing, demolition, and constructing a Women’s Center Imaging in the existing space within Imaging. Project is located within the West Palm Beach VAMC, located at 7305 N. Military Trail, West Palm Beach, FL 33410.

PURPOSE: This project includes the following: complete demolition of the space, design and construction of a new Women’s Center. Women’s Center will have a space for Mamo and a separate space for Dexa, along with a dressing room and a space for a portable ultrasound; renovation of the Scheduling Room to include new finishes, power data and new door.

Certified Independent Third-Party (CITP) Consultant The Design Build Contractor is responsible for obtaining a CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Construction Team 2 8875 Hidden River Pkwy. Suite 560, Room A519 Tampa, FL 33637

Point of Contact: Stacy Figlinski, Contract Specialist

Email: Stacy.Figlinski@va.gov

Phone: 813-972-2000 ext 2434

PART I – GENERAL INFORMATION

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. DEFINITIONS

a. Design-Build (D/B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) as identified in your basic contract, for both design and construction services for a specific project.

b. Contracting Officer Representative (COR): The COR responsible for administering contracts under the immediate direction of the Contracting Officer.

c. Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

d. Contractor: This term, as used herein, refers to the contractor under this contract or the D/B team.

e. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the D/B team, also referred to as D/B/AE.

3. MAGNITUDE OF CONSTRUCTION: Between $250,000 and $500,000.00.

4. Pre-Proposal Conference: An organized pre-proposal conference is scheduled for Phase I. Participants are to meet at 9:00 AM, May 5, 2021, in the Engineering Office BC-231 at the West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL 33410. A campus map is located within Attachment K. Please notify the Contracting Officer via e-mail of your firm’s intent on coming to the pre-proposal conference by 12:00 PM, May 4, 2021. The Government requests that parties be limited to prime representative and estimator.

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor, through email to the Point of Contact listed above. No telephone RFIs will be accepted. The cutoff for submission of RFIs for Phase I is May 12, 2021 @ 2:00 PM (EST). Phase I RFI’s should address Phase I evaluation factors only, if Phase II questions are asked, they will be deferred until Phase II. Responses will be provided in a Question & Answer format as an amendment to this RFP. Do not send RFIs via the vendor portal-this is not an acceptable method and will not be responded to by the Contract Specialist.

7. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the Request for Proposal. No hard copies will be made available to proposing contractors.

8. SDVOSB Verification – The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

9. LIMITATIONS ON SUBCONTRACTING (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

10. FUNDS: It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

11. BONDS (Reference Contract Clause FAR 52.228-15 for further information on applicability): A payment and performance bond shall be provided. The penal sum shall be one-hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. Notice to proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed.

12. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE PROPOSAL): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

13. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20200220 10/2/2020 FL220. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: http://www.wdol.gov/.

14. CONTRACT PERFORMANCE PERIOD: 270 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required.

15. Work Element No. 1 (Design Build Effort Required): Contractor shall develop project design documentation including drawings, specifications, design analysis etc. representative of a 30%, 95%, completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

PART II – PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. This RFP addresses both the Phase One and Phase Two proposal requirements. Do not submit the pricing information requested in Phase II with the Phase I proposal.

2. The Phase I proposals will be evaluated to determine which offerors will be invited to submit Phase II technical and price proposals.

3. A maximum of five (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

4. Prospective vendors shall provide their proposal in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above. The proposal shall be provided via email to Stacy.Figlinski@va.gov. The technical proposal shall address each of the evaluation criteria.

a. The proposal shall include two versions of the technical proposal, a redacted version and non-redacted version. Redaction should include the general contractor’s name and distinguishing information.

b. During Phase II, the price proposal shall be provided as a separate file from the technical proposal. The price proposal shall include a copy of the vendor VETBIZ registration information, a copy of the vendor SAM.GOV registration information, and a price sheet with pricing on the statement of items. While there is no page limit to the price proposal, it shall also be on 8 ½” x 11” pages, when printed. The statement of items shall be filled out in its entirety. The technical proposals for phase two shall also be a redacted and a non-redacted version.

5. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

PHASE I

1. GENERAL INFORMATION:

a. Cover Page with Solicitation Number, Project Title

b. Signed offer/Acknowledgement of Amendments

c. Copy of current vetBiz.gov SDVOSB certification

2. TECHNICAL PROPOSAL REQUIREMENTS

a. Factor I – Experience and Capability

Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability

The offeror is required to submit examples of same/similar work performing demolition design, constructing and renovating a facility similar to this project in a hospital environment. Demonstrating plumbing/welding/electrical/trade coordination work as critical activities for each of the following two (2) areas. These areas identify the prime’s and/or key subcontractor’s experience and capability to successfully complete the example project.

(1) Provide two example projects demonstrating the offeror’s project management experience and capability as a prime contractor on a construction project of similar type and scope;

(2) Provide two example projects demonstrating similar construction capability of the firm (prime or subcontractor) that will be performing the largest construction effort;

The four different example projects to be submitted are to demonstrate a firm’s experience and capability and must be relevant to the work that the firm will be performing under the prospective contract. At least one of the example projects shall provide evidence demonstrating the experience and capability of the lead Architect-Engineer firm (prime or subcontractor) that will be designing the project; The A/E services shall include the services of a registered Architect or Engineer with a minimum of three (3) projects designing a similar structure to that required under this prospective contract within a hospital environment. The Design/Build contractor shall submit examples to sustain this experience with the initial proposal.

The offeror should explain how the work performed by the proposed firm in the example project(s) is relevant to the proposed acquisition.

Relevant is defined as demolition, upgrade and design and construction of a new facility. Also, the ability to coordinate construction with the existing structures and architectural aesthetics. Projects including replacement/renovation/new construction. Relevant projects shall have been completed within the last seven years from the issuance date of this RFP, or that are currently ongoing at least 50% construction progress complete.

The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. The more relevant the experience, the more credit will be given.

Offeror experience shall be submitted using Experience Information Sheet, Attachment G. Experience Information Sheet must be filled out in its entirety.

In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract. Signed letters are not included in the page count restrictions.

If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than 7 years, it may be considered less relevant.

The Government may contact point(s) of contact to verify project information on the Experience Information Sheets.

Formatting and Other Restrictions

The submission is limited to 15, 8-1/2” x 11” pages in total when printed.

b. Factor II – Organization and Management Plan

Provide information that describes the offeror’s organization including the Prime Contractor, Design Firm(s) and Key Subcontractors.

Organization: The offeror is required to submit a narrative that describes what/how the Prime Contractor, Design Firm, Subcontractors will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Include a simple organizational chart outlining the proposed contractor’s organization. Any subcontractor with a portion of work valued at $100,000.00 dollars or greater shall be identified with the contractor team narrative and organizational chart. In addition to identifying the subcontractor an overall estimated value of the work shall be listed along with their primary work activities for this project. Resumes and names of individual team members are not required.

Formatting and Other Restrictions

The submission does not have a page limitation.

c. Factor III – Personnel

Offeror shall submit resumes for their proposed project manager and site supervisors. The resumes should demonstrate experience and qualifications commensurate with managing and executing a $250,000 to $500,000.00 contract.

Formatting and Other Restrictions

The submission does not have a page limitation.

d. Factor IV – Past Performance

The Government will survey PPIRS (Past Performance Information Retrieval System) for two completed contracts for each prime contractor. In the event, multiple rated contracts exist in PPIRS which meet the defined “relevant” and “recent” and “magnitude” the most recent will be used. Relevant is defined as design and construction of required structures in a hospital environment. Recent is defined as a contract completed in the last seven years. Similar magnitude is defined as contracts with an award value greater than $250,000.00.

The contracting officer’s knowledge or that of the technical team may be used in past performance evaluations.

Offerors without relevant PPIRS records can provide references for their past performance. Offerors shall use included questionnaire titled “Past Performance Questionnaire”, see attachment H.

PHASE II

a. Factor V – Schedule

The offeror is required to submit a proposed progress schedule in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

(1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

(2) Construction Period: Mobilization; Demolition method and sequencing; Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment; Provisions for overtime or shift work; Timing of relocation of existing equipment; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, Tests and final inspection.

(3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

(4) The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(5) The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated on the submitted schedule.

Formatting and Other Restrictions

The submission does not have a page limitation.

b. Factor VI – Technical Solution

The offeror shall submit a narrative description of how they intend to approach the scope of the work. The description shall include a written narrative of the planned phasing so that the facility remains operational while the construction is occurring. The narrative will also detail how the contractor intends to prepare the site, complete construction and return the site to original condition. Narrative shall explain how the project will be accomplished to ensure minimal interruptions with daily hospital operations and patient care.

Formatting and Other Restrictions

The submission for each contractor is limited to a total of seven, (7) 8-1/2” x 11” pages.

c. Factor VII – Price Proposal

The Government will evaluate price based on the total price. Contractor is to complete Attachment F. Total price consists of the basic requirement.

The price proposal shall show direct and indirect project price break down. The price breakdown shall reflect the Base proposed items detailed separately using at a minimum the following cost elements:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Travel

(6) Other Direct Costs

(7) Overhead expenses

(8) Indirect Cost

(9) General & Administrative (G&A) expenses

(10) Profit

3. AWARD

a. The Government will evaluate proposals submitted in response to this solicitation, which meet the requirements in accordance with the factors listed above.

b. This procurement will be a single award on a best value basis resulting from this solicitation to the responsible offeror:

(1) The seven (7) factors, Experience and Capability; Organization and Management Plan; Personnel; Past Performance; Schedule, Technical Solution and Price. Factors one (1) through six (6) are equal in importance and when combined are approximately equal to price.

(2) Award may be made without discussions, except for minor clarifications.

LIST OF ATTACHMENTS:

A. 00 11 21 Request for Proposal to Design Build B. 01 00 00 General Requirements Specifications C. 01 42 19 Reference Standards Specifications D. 01 32 16.17 Project Schedules (Small Projects - Design/Build) Specifications E. 01 33 23 Shop Drawings Product Data and Samples F. Statement of Proposal Items G. Experience Information Sheet H. Past Performance Questionnaire I. Sample Letter of Commitment J. Wage Rate (Palm Beach) K. West Palm Beach VAMC Map L. Women’s Center Imaging Location Plan

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: 548-19-121 Create Women’s Center Imaging

2. Scope of Work: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project called “Create Women’s Center Imaging” and in other specific tasks as further defined by this Task Order Proposal Request (TOPR). The project “Create Women’s Center Imaging” includes designing, demolition, and constructing a Women’s Center in the existing space within Imaging.

Works include complete demolition of the space, design and construction of a new Women’s Center. Women’s Center will have a space for Mamo and a separate space for Dexa, along with a dressing room and a space for a portable ultrasound.

The detailed project designs should begin with an onsite physical survey of the proposed construction location.

All designs shall incorporate the necessary electrical, mechanical, structural and architectural components necessary to provide for a complete and functional area. Designs shall be in accordance with all applicable requirements of NFPA, EPA, OSHA, National Electric Code, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards, and applicable local, state and federal regulations. Existing asbuilt drawings will be made available to the A/E; however, their accuracy is not guaranteed shall be verified by the A/E as part of investigative services.

II. The A/E will be required to perform all necessary site survey work such as verification of asbuilt drawings, and verifying and analyzing of existing utility systems.

4. Performance Period: The contractor shall complete the work required under this SOW in 270 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

5. Type of Contract: Firm-Fixed-Price

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 14 calendar days from the date of receipt. The contractor shall have 14 calendar days to deliver the final deliverable from date of receipt of the Government’s comments.

D. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

E. REPORTING REQUIREMENTS

1. The contractor shall provide the COR with monthly written progress reports. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

F. CONTRACTOR EXPERIENCE REQUIREMENTS

The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated.

If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COTR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications and all other direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, the CO reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth.

The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COTR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COTR, and CO when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

· The contractor must inform the VHA COTR and CO when personnel are removed from the contract for any reason.

· If a key person becomes unavailable to complete the contract, proposed Substitutions of key personnel shall be made only if approved by the COTR and Project Manager.

· The contractor shall submit a resume of qualifications to the COTR for all direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty.

G. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

H. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access.

1. Position Sensitivity – The position sensitivity has been designated as Low Risk

2. Background Investigation – The level of background investigation commensurate with the required level of access is Background Investigation.

3. Contractor Responsibilities

a. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language.

b. The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt.

c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract.

d. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

4. Government Responsibilities

a. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses.

b. Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations.

c. The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB.

d. Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

A.3 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

(a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: .

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document—

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of Provision)

A.4 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision) A.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision) A.6 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

(End of Provision) A.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

A.8 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be percent of the bid price or , whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

A.9 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the…