Attachment 9a C112354 NIH B4 Replace AHUs - Final Specifications.pdf

Response to:

Study; 60, NIH Bethesda Contract No.: HHSN29201100004I Work Request No.: HQC11427

Submitted to:

National Institutes of Health

Due: July 27, 2011 Time: 12:00 Noon

Submission:

Specifications Final Submission Repair and Replacement, Building

Project:

NIH Building 4 Replace AHU 3, 4, and 4A

National Institutes of Health Building 4 9000 Rockville Pike

BETHESDA, MD 20892

NIH Work Request #: C112354

Presented to:

Date:

May 13, 2026 www.salasobrien.com

Healthcare CommercialScience & Technology Education

Engineering Program Management Construction Management

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C112354 - NIH Bldg 4 Replace AHU 3, 4, 4A

Final Submission TABLE OF CONTENTS May 13, 2026 000110 - 1

Specifications – Table of Contents

SECTION 000110 - TABLE OF CONTENTS

Section No. Title # of Pages

000110 TABLE OF CONTENTS 2

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 4

011400 WORK RESTRICTIONS 5

012300 ALTERNATES 2

012600 OPTIONS 2

012900 PAYMENT PROCEDURES 5

013100 PROJECT MANAGEMENT AND COORDINATION 16

013200 CONSTRUCTION PROGRESS DOCUMENTATION 11

013220 PHOTOGRAPHIC DOCUMENTATION 3

013300 SUBMITTAL PROCEDURES 12

013550 CONSTRUCTION SECURITY REQUIREMENTS 7

014000 QUALITY REQUIREMENTS 4

014200 REFERENCES 17

014500 CONSTRUCTION QUALITY CONTROL 20

015000 TEMPORARY FACILITIES AND CONTROLS 22

015480 USE, HANDLING, STORAGE, TRANSPORTING, ACCUMULATION AND

DISPOSAL OF NIH CONTROLLED MATERIAL

015950 SAFETY AND HEALTH 19

016000 PRODUCT REQUIREMENTS 5

017000 EXECUTION REQUIREMENTS 8

017310 CUTTING AND PATCHING 6

017320 SELECTIVE DEMOLITION 10

017350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK 3

017700 CLOSEOUT PROCEDURES 8

017810 PROJECT RECORD DOCUMENTS 7

017823 OPERATION AND MAINTENANCE DOCUMENTATION 9

018200 DEMONSTRATION AND TRAINING 5

019113 GENERAL COMMISSIONING REQUIREMENTS 11

DIVISION 03 - CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES 9

032000 CONCRETE REINFORCING 6

033000 CAST-IN-PLACE CONCRETE 18

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT 3

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING 5

230518 ESCUTCHEONS FOR HVAC PIPING 2

230519 METERS AND GAGES FOR HVAC PIPING 7

Final Submission TABLE OF CONTENTS May 13, 2026 000110 - 2

230523 GENERAL-DUTY VALVES FOR HVAC PIPING 9

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT 11

230548 VIBRATION CONTROLS FOR HVAC 9

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT 7

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC 15

230713 DUCT INSULATION 17

230719 HVAC PIPING INSULATION 17

230800 COMMISSIONING OF HVAC SYSTEMS 7

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC 88

232113 HYDRONIC PIPING 19

232116 HYDRONIC PIPING SPECIALTIES 4

232123 HYDRONIC PUMPS 5

232213 STEAM AND CONDENSATE HEATING PIPING 7

232216 STEAM AND CONDENSATE HEATING PIPING SPECIALTIES 5

233113 METAL DUCTS 14

233300 AIR DUCT ACCESSORIES 10

237313 PRE-ENGINEERED CUSTOM AIR-HANDLING UNITS 17

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AD CABLES 6

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 3

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 2

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS 10

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 9

260800 ELECTRICAL COMMISSIONING 10

262726 WIRING DEVICES 5

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS 8

262923

VARIABLE-FREQUENCY DRIVES 19

END OF TABLE OF CONTENTS

Final Submission SUMMARY May 13, 2026 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name and Location: National Institutes of Health (NIH), Building 4 Replace AHUs 3, 4, and 4A.

1. Construction Work Request #: C112354

2. Project Name: National Institutes of Health (NIH) Building 4 NIDDK B1-38 Lab Renovation and B1-38A Office.

3. Project Location: Building 5, Bethesda, MD 20892

B. Design Professional: The term Design Professional refers to the project designer. The Design Professional’s status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

1. Engineering:

Global Engineering Solutions

6700A Rockledge Drive, Suite 301 Bethesda, Maryland 20817 Contact: Anil Giri 301.216.2871

C. All correspondence from the Contractor to the Design Professional will be through the Project Officer.

D. Engineer: The term Engineer refers to the various project engineering systems designers, unless noted otherwise on drawings, all working as sub-consultants to the Design Professional. The Engineers’ status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by the companies indicated on the drawings.

1. All correspondence from the Contractor to the Engineer will be through the Project Design Professional via the Project Officer.

E. Project Officer: The Project Officer has been assigned for this Project to serve as the representative of the Owner and to provide assistance in administering the Contract for Construction between Government and Contractor. The Project Officer is:

1. Kanika Sharma National Institutes of Health OD/OM/ORFDO/ Division of Design and Construction Management / CDCB 13 South Drive Building 13, Room 2S75

May 13, 2026 011000 - 2

9000 Rockville Pike, Bethesda, MD 20892-5759 Telephone: 301.456.4935 Email Address: kanika.sharma@.nih.gov daniel.lid@nih.gov

1.2 WORK UNDER OTHER CONTRACTS

A. Construction Manager: A Construction Manager may manage the project for NIH. If so, the Construction Manager’s status relative to the construction and identity will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The Construction Manager is also referred to in some cases as the Construction Quality Manager or CQM.

B. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

C. Preceding Work: Separate contract work may be awarded by NIH for performance of certain construction operations that are expected to be substantially complete before the Work of this Contract begins. Follow-on activities under this Contract shall be satisfactorily conducted to protect and, if indicated on the drawings, to complete the related preceding separate Contract work.

D. Concurrent Work: Separate contract work may be awarded by NIH for performance of certain construction operations that will be conducted simultaneously with the work of this contract.

Interface work under this contract shall be satisfactorily conducted in compliance with the schedule requirements of the related concurrent separate contract work.

1.3 SCHEDULE OF NIH-FURNISHED PROPERTY

A. If shown on the Project drawings as Government Furnished, Contractor Installed (GFCI), the project includes the following NIH furnished property to be installed by the Contractor:

biological safety cabinets, ice machines, and other miscellaneous equipment.

1. The Contractor shall notify the Project Officer in writing at least 14 calendar days in advance of the date on which the materials and equipment are required. Pick up the materials and equipment no later than 3 calendar days after the indicated required date.

2. The Contractor shall verify quantities of NIH-furnished property upon delivery and shall submit an acknowledging receipt thereof in writing to the Project Officer. Property found damaged or quantity short shall be reported to the Project Officer in writing within 24 hours.

3. The Contractor shall accept delivery at the time and location specified when delivery is made. The Contractor shall provide all handling and transportation necessary from the receiving location to the point of incorporation into the work.

4. If the materials and equipment are not picked up by the date as scheduled, the Contractor will be charged for storage at the rate of $100.00 per 45 Kg per month or fraction thereof.

5. The materials and equipment are located within 10 miles of the job site. The contractor shall provide all personnel required and means of safe transportation from the storage area to the job site.

May 13, 2026 011000 - 3

B. The Contractor shall be responsible for disconnecting, loading, transporting, unloading, uncrating, assembly, installation, connection, and testing new materials and equipment.

Schedule a joint inspection with the Project Officer to inspect the materials and equipment to determine their existing condition. Uncrate the equipment in the presence of the Project Officer and inspect for possible damaged or missing parts. The Contractor shall be responsible for all damage sustained by the materials and equipment after this inspection.

1.4 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of work under the contract.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Project Officer.

3. Conditions remaining in place, which are damaged or defaced during the work, shall be restored to the condition existing at time of award of contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place unless otherwise indicated in project drawings.

D. Existing utility services shall be disconnected and removed to the extent indicated.

E. Removed items indicated to remain the property of NIH or the government and shall be stored on site where directed by the Project Officer.

1.5 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 33-division format and CSI/CSC's "Master Format" numbering system.

B. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the specifications are in numeric sequence;

however, the sequence is incomplete. Consult the table of contents at the beginning of the specifications to determine numbers and names of sections included in the Contract Documents.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

May 13, 2026 011000 - 4

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

b. The words "shall," "shall be," or "shall comply with" are stringently interpreted as "must," "must be," or "must comply with”.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

Final Submission WORK RESTRICTIONS

May 13, 2026 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions apply to this Section.

1.2 SUMMARY

A. This Section documents conditions and procedures on the NIH campus that may impact the performance of work by the contractor including the following:

1. Contractor use of premises

2. NIH occupancy of adjacent premises

3. NIH occupancy prior to substantial completion

4. Working hours

5. Use of existing elevators

B. Related Sections: This specification section is related to any and all specification sections with explicit or implicit reference to work restriction documentation including but not limited to the following Division 01 specification sections:

01 10 00 Summary

01 14 00 Work Restrictions

01 23 00 Alternatives

01 26 00 Options

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 32 20 Photographic Documentation

01 33 00 Submittal Procedures

01 35 50 Construction Security Requirements

01 40 00 Quality Requirements

01 42 00 References

01 45 00 Construction Quality Control

01 50 00 Temporary Facilities and Controls

01 54 80 Use, Handling, Storage, Transporting, Accumulation, and Disposal of NIH

Controlled Material

01 59 50 Safety and Health

01 60 00 Product Requirements

01 70 00 Execution Requirements

01 73 10 Cutting and Patching

01 73 20 Selective Demolition

01 73 50 Fire Prevention Precautions for Hot Work

01 77 00 Closeout Procedures

May 13, 2026 011400 - 2

01 78 10 Project Record Documents

01 78 23 Operation and Maintenance Documentation

01 82 00 Demonstration and Training"

1.3 CONTRACTOR USE OF PREMISES

A. The Project Officer will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the site and premises to the work in areas indicated in the contract documents, to allow for NIH occupancy and public use.

C. Permission to interrupt any building services and/or utility services shall be requested in writing a minimum of fifteen (15) working days prior to the desired date of interruption. NIH reserves the right to refuse any request and to schedule such interruption on a later or earlier date and time which is mutually agreeable to NIH and the Contractor.

D. Temporary closing of streets, sidewalks, and/or parking areas must be coordinated with the

Project Officer. The Contractor shall submit a "Request for Temporary Use of NIH Paved

Area" to the Project Officer at least fifteen (15) calendar days prior to closing of any facility.

Closing or restricting traffic on NIH paved areas will not be permitted except in emergencies without the approved form. Approvals shall be obtained from the following offices prior to any closure:

1. Project Officer

2. NIH Fire Department

3. NIH Police

4. NIH Parking and Traffic Control Specialist

E. The Contractor, his employees and all subcontractors shall become familiar with and comply with all NIH regulations, including fire, traffic, safety, and security regulations.

F. All personnel employed by the Contractor or subcontractors and working on the NIH campus shall keep within the limits of the work and avenues of ingress and egress. Entry to any restricted area is strictly forbidden unless they are required to do so and are cleared for such entry in writing by the Project Officer.

G. The Contractor's equipment shall be conspicuously marked for identification purposes.

H. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which work is indicated.

I. Keep driveways and entrances serving the premises clear and available at all times to NIH employees and visitors. Do not use these areas for parking or storage of materials.

J. Lock automotive type vehicles, such as trucks or other mechanized or motorized construction equipment, when parked and unattended so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

May 13, 2026 011400 - 3

K. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

L. Maintain existing building in a safe and weather tight condition throughout the construction period. Provide temporary heating and cooling as required to keep indoor temperatures between

65 degrees F and 80 degrees F. A heating and cooling plan shall be submitted to the Project

Officer within 14 calendar days of the Notice to Proceed for approval.

M. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

N. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris, and construction materials and remove such daily.

O. For all work in Building 10/ACRF, all demolition and construction debris shall be taken to the construction dumpster at the B2 level East loading dock only unless otherwise directed by NIH.

Such work shall be coordinated with NIH before commencement.

P. The Contractor will not be allowed any storage area, other than within the limits of construction. Coordinate the storage of materials to maintain safe passage and emergency egress through the site at all times. If additional storage is necessary, obtain and pay for such storage off site. Payment for stored materials will not be permitted.

Q. For all work within Building 10, no exterior window can be opened without the prior written consent of the Project Officer. The building complex is under negative pressure and incoming air will affect the operation of the HVAC system.

R. Use of the existing loading dock facilities will be shared with NIH activities on a first-come-first-served, wait-your-turn basis, unless otherwise directed.

1. For all work in Building 10/ACRF, access to the building for material delivery shall be limited to the use of the B2 level East loading dock, unless otherwise directed. Under no circumstances is the Contractor authorized to use the B1 level south loading dock.

Coordinate such work NIH before commencement.

S. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as NIH or other's property, shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

T. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

U. For parking restrictions in effect under this contract see Section H of the Contract.

V. Electric arc welding equipment shall not be connected to the building power supply system.

W. The contractor will be allowed to utilize existing toilet facilities.

X. Existing Stair Usage: Use of existing stairs will be permitted, as long as stairs are cleaned and maintained in a condition acceptable to the NIH. Prior to Substantial Completion, restore stairs

May 13, 2026 011400 - 4 to condition existing before initial use and maintain in their original condition until Substantial

Completion.

1. Provide protective coverings, barriers, devices, signs, or other procedures to protect stairs and to maintain means of egress. If, despite such protection, stairs become damaged, restore damaged areas so no evidence remains of correction work.

1.4 NIH OCCUPANCY OF ADJACENT PREMISES

A. NIH will occupy the existing building areas immediately adjacent to, and below the construction site during the entire period of construction, unless otherwise specified.

1. Cooperate with NIH representatives during construction operations to minimize conflicts and facilitate NIH usage. Perform the work in a manner that does not interfere with NIH operations. Delays may be incurred. If the Project Officer determines that the safety and health of building occupants is in jeopardy, the Contractor must modify his construction plan and procedures to avoid the potential hazard before continuing with construction.

2. Uninterrupted operation shall be maintained in all areas.

1.5 Unscheduled Operations

A. NIH may restrict work in or around some hospital, laboratory, or animal holding areas on an unscheduled basis. NIH will provide not less than 24 hour notification each time work restrictions due to unscheduled NIH operations are invoked, except for emergencies.

1.6 WORKING HOURS

A. Contractor shall coordinate all working hours including after hours/weekends and holidays with

NIH.

B. Contractor shall plan and perform work that involves excessive noise, dust, fumes, or other major disruption to the occupants nearby (including above, below, and adjacent to the site or travel path to the site) to occur after occupied hours. Coordinate such activity with the Project

Officer in writing not less than fifteen (15) calendar days in advance of proposed work.

C. Requests for deviations from General Working Hours, including work on holidays, shall be submitted in writing to the Project Officer not less than fifteen (15) calendar days in advance of the proposed work period. Once approved, the schedule must be delivered to the NIH Police prior to the start of work.

D. NIH Unoccupied Hours will be defined, if applicable. The Contractor shall submit a proposed schedule and gain the Project Officer's approval at least 72 hours before proceeding with any work during NIH Unoccupied Hours.

E. Temporary Suspension of Work: The Contractor shall suspend work during the period as identified by the NIH contract manager. Contractor shall not be entitled to an adjustment of the

Contract price or time of performance as a result of this suspension of work.

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1.7 USE OF EXISTING ELEVATORS

A. For work in existing NIH buildings, the Contractor will be permitted to use an existing freight elevator for freight service and transportation of construction personnel during the construction period.

B. Elevators will be used by both contractor and NIH and must be available to NIH at all times.

Coordinate usage with the Project Officer. Use of any elevator is on a first come first use basis.

Delays may be incurred.

C. Protection of existing elevators: Provide protective pads for the cab and other appropriate protective measures for the car and entrance doors and frames. The Contractor shall not load the elevator to more than 75% of the rated capacity or the capacity indicated by the elevator operator, whichever is less. The Contractor is responsible for making repairs to any damage to the elevators during his use. If the Contractor fails to promptly repair any damage to the elevator or if the elevator is required to discontinue service, NIH may make any necessary repairs it deems required and deduct all associated costs directly from this construction contract.

At the end of construction, restore the elevator to its original condition; replace worn cables, guide shoes and similar items of limited life.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

Final Submission ALTERNATES

May 13, 2026 012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternates into the Work. No other adjustments are made to the

Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 "Schedule of Alternates" Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

Final Submission ALTERNATES

May 13, 2026 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. - N/A

END OF SECTION 012300

Final Submission OPTIONS

May 13, 2026 012600 - 1

SECTION 012600 - OPTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for options.

1.3 DEFINITIONS

A. Option: An amount proposed by the Contractor and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added by NIH to the project Work within a specific time period after award of the Contract.

1. The amount for an option shall be the net total addition or credit to the Contract price to incorporate the option work into the project work.

1.4 PROCEDURES

A. Selection: An option must be accepted by NIH within the time specified in the Contract in order to be included in the project work.

B. Coordination: Modify or adjust affected adjacent work as necessary to completely and fully integrate the accepted option work into the Project.

1. Include as part of each option, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of option.

C. Notification: If an option is accepted by NIH, the Contractor shall immediately notify each subcontractor and party involved, in writing, of the acceptance of the option. Include a complete description of negotiated modifications to options.

D. Execute accepted options under the same conditions as other work of the Contract.

E. Schedule: A Schedule of Options is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. Specification sections referenced may not be inclusive and other specification sections in the contract may also apply.

Final Submission OPTIONS

May 13, 2026 012600 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Option No. 1: Provide all work required to <Insert option description>, as indicated on the

Drawings, labeled Option No. 1, and as specified. Option No. 1 must be accepted by NIH within the timeframe specified in the Contract, or not at all.

END OF SECTION 012600

Final Submission PAYMENT PROCEDURES

May 13, 2026 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of

B. Contract, including General and Supplementary Conditions and other Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

2. Division 01 Section "Submittal Procedures" for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule shall be used to satisfy requirements for the schedule of values.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Project Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values correlated with each element.

May 13, 2026 012900 - 2

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Project Officer

c. Governments project number

d. Name of Design Professional.

e. Design Professional's project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project

Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

May 13, 2026 012900 - 3

9. Schedule Updating: Update and resubmit the schedule of values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Design Professional and paid for by Project Officer.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments shall be submitted to Project Officer by the fifteenth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

Project Officer.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Project Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Project Officer-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Project Officer, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Materials previously stored and included in previous Applications for Payment.

b. Work completed for this Application utilizing previously stored materials.

c. Additional materials stored with this Application.

May 13, 2026 012900 - 4

d. Total materials remaining stored, including materials with this Application.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Project Officer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Project Officer reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to

Project Officer.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values including proposed earned value curve for project.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

13. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

May 13, 2026 012900 - 5

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Project Officer took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

Final Submission PROJECT MANAGEMENT AND COORDINATION

May 13, 2026 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS.

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for managing and coordinating construction operations including, but not limited to, the following:

1. General project coordination.

2. Contractor Security Plan

3. Document Control

4. Communication

5. Release of Information

6. Utility service interruptions.

7. As-Built Building Information Model (AutoCAD).

8. Administrative and supervisory personnel.

9. Conferences and meetings.

10. Cleaning and protection.

B. Related Sections: This specification section is related to any and all specification sections with explicit or implicit reference to project management and coordination. Specific submittal requirements of these related specification sections are not included in this section. Related sections include but are not limited to the following specification sections:

01 10 00 Summary

01 14 00 Work Restrictions

01 23 00 Alternatives

01 26 00 Options

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 32 20 Photographic Documentation

01 33 00 Submittal Procedures

01 35 50 Construction Security Requirements

01 40 00 Quality Requirements

01 42 00 References

01 45 00 Construction Quality Control

01 50 00 Temporary Facilities and Controls

01 54 80 Use, Handling, Storage, Transporting, Accumulation, and Disposal of NIH

Controlled Material

01 59 50 Safety and Health

May 13, 2026 013100 - 2

01 60 00 Product Requirements

01 70 00 Execution Requirements

01 73 10 Cutting and Patching

01 73 20 Selective Demolition

01 73 50 Fire Prevention Precautions for Hot Work

01 77 00 Closeout Procedures

01 78 10 Project Record Documents

01 78 23 Operation and Maintenance Documentation

01 82 00 Demonstration and Training

1.3 GENERAL PROJECT COORDINATION

A. Contractor Security Plan: The Contractor Security Plan shall include provisions to address an approach to overall security that is consistent with the goals contained in existing NIH Security

Policies, Guidelines and Regulations. Security goals are as follows:

1. Screen A/E contractor workforce consistent with NIH policies and procedures.

2. Safeguard NIH employees and assets from events or persons who could cause harm.

3. Limit Project information distribution and ensure compliance with the National Institutes of Health Confidentiality Non-Disclosure Certification to authorized persons and entities to the greatest extent that is practical.

B. Document Control

1. The Contractor shall assume responsibility for and maintain records of distribution of all drawings, specifications and other project information. Such information shall be distributed only to those specifically with a need for them to accomplish the Work.

2. Certain documents may be marked as “Sensitive Unclassified - For Official Use Only” or

“Law Enforcement Sensitive”, hereinafter called “sensitive” information which may include drawings, sketches, digital photographs, exposed negatives, video, written descriptions of work requirements, and similar information. Return such information promptly to Project Officer upon request, including any copies.

a. Store all Project Information in file cabinets locked during non-business hours.

Store “Sensitive” documents in separate containers with access restricted to those with a specific need for use of the information.

b. Reproduction of documents shall be kept at the minimum needed to accomplish the

Work, and all copies shall be numbered and recipients recorded. “Sensitive” documents shall be returned to the NIH Project Officer when no longer needed, and the NIH will arrange for their proper disposal.

c. Limit dissemination of sensitive information on need-to-know basis.

d. Any proposed deviations from these requirements must be submitted to the Project

Officer for review. Approval may or may not be granted.

e. Do not allow removal/transmission of such information from Project Site without prior written approval by Project Officer.

f. “Sensitive” documents shall be transmitted using U.S. Postal Service or any commercial services that permit delivery only after receiving signature.

g. All paper waste and electronic media such as diskettes and CDs of “Sensitive” documents shall be shredded or otherwise destroyed in a manner acceptable to the

NIH.

3. Notification and Reporting: Notify both the Project Officer and DPSM immediately when known or suspected loss/compromise of “sensitive” information or other documents, notes, drawings, sketches, reports, photographs, exposed films, or similar information has

May 13, 2026 013100 - 3 occurred which may affect the security interests of the NIH. Extend this requirement to employees and other personnel working on behalf of Contractor, and expand the responsibility to include prompt reporting of security issues, including observed efforts by unauthorized persons to gain access to sensitive information.

4. The Contractor and each sub-contractor or other entity involved in the Project shall submit an electronic security memorandum describing the approach to meeting the above goals and maintaining confidentiality of Project files The memorandum shall describe security within the Project, including any intrusion prevention and detection methodology.

a. The Contractor shall not proceed without NIH’s written approval of the memorandum.

b. Any requests for exceptions from these requirements shall be submitted in writing to the Project Officer for review. No entity or person shall proceed with such exception without written approval by the NIH.

5. Electronic Document Security

a. All Electronic files shall be stored in specified location following NIH standards and procedures using an Engineering Document Management Software (EDMS).

b. Each Project shall have a registry file, listing the project team with their contact information, drawing list, and Revision index stored in the same location of the other project documents.

c. Security, access and maintenance of all project engineering drawings and related documents, both scanned and electronic, shall be performed and tracked through the EDMS system.

d. All documents shall be distributed among team members, including A/E, DM, CM, and their sub-contractors with approval and knowledge of the NIH Project Officer.

e. Three principles shall always be followed in providing information:

1) Only give the information to those that have a need to know.

2) Keep records of who received the information.

3) Safeguard the information during use.

C. Communication

1. Use of telephone or facsimile for communications will not be restricted except that these means shall not be used for “Sensitive” information.

2. “Sensitive” information, including drawings and other documents. May be attached to electronic mail provided a commercially available encryption software compatible with

Microsoft Outlook approved in advance for use by The NIH.

3. If computer area networks are used for performing administrative or technical work, electronic partitions must be installed to limit access by unauthorized personnel to electronic files. Electronic files shall be organized to allow complete purging of files at the conclusion of the Work.

D. Release of Information: No information pertaining to Work the shall be released for publication, including, but not limited to, press releases, internet posting, advertisement, marketing or solicitation without prior written approval of the NIH.

E. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

May 13, 2026 013100 - 4

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, removal/installation of component parts, testing and repair.

3. Accommodate items scheduled for later installation.

4. Provide for coordinated incorporation of Contractor's accepted Value Engineering proposals and Change Orders.

5. Locate pipes, conduits, ducts, equipment, and their related supports so that they do not interfere with the intended use of lifting devices for adjacent equipment and components.

F. Notification: Where required by this section and others, prepare and distribute memoranda to each party performing work at the project site, outlining special procedures required for coordination, including required notices, reports, attendance at meetings and meeting minutes as part of the memoranda.

G. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules and management plans.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Pre-installation conferences

6. Project commissioning and closeout activities.

H. Utility Service Interruption Plan

1. Contractor shall submit a Utility Service Interruption Plan for the project. Plan shall include proposed dates and times of each scheduled interruption based on the construction schedule, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel. The plan should incorporate the following guidance:

a. Frequency and duration of interruption should be minimized.

b. Interruptions should be scheduled during times when the facility is unoccupied.

c. Requirements contained in the NIH ORF Manual “Policy and Procedure Utility

Shutdown”, latest edition, available on the NIH Website.

2. Plan must be approved in writing by the Contracting Officer and the Project Officer. If not approved, consult with the Project Officer, and revise and resubmit the plan until approved.

3. Requests for Utility Outages and Connections shall be made in writing to the Project

Officer at least 15 calendar days in advance of the date and time required. Each request

May 13, 2026 013100 - 5 shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

4. Utility outages and connections required during the performance of the work that affect existing systems and are deemed by the Project Officer to jeopardize normal NIH operations shall be made during other than normal duty hours.

5. Coordination and notification to NIH tenants and activities will be accomplished by the

Project Officer following notification by the contractor.

6. Prior to each interruption, the Contractor will confirm with the Project Officer that any necessary NIH personnel are prepared to execute the shut-down and start-up of affected existing equipment.

1.4 SUSTAINABLE CONSTRUCTION AND CONSERVATION PROGRAMS

A. Consider conservation of energy, water and materials, and otherwise apply sustainable construction practices in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the work.

B. Hazardous Materials Waste Management Plan

1. Contractor shall establish and submit for approval a Hazardous Materials Waste

Management Plan within 14 calendar days of the Notice to Proceed or at least 14 calendar days prior to introducing hazardous materials on the site.

2. The Hazardous Materials Waste Management Plan shall be included (in draft form if approved copy is not available) with the…