Attachment 9 - SOCAMES Design Alert 3.pdf
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- Solicitation number
- 36C77621R0103
About this file
This document provides updated guidance on classroom space planning requirements for the Department of Veterans Affairs' Electronic Health Record Modernization training program. The VA determined that each end user will now require five classes rather than 3.5 classes, and class sizes will be either 12 students without social distancing or 8 students with social distancing, compared to previous standards of 15 students or 8 students, respectively. As a result, the calculations for determining the total number of classrooms needed at VA medical centers and community-based outpatient clinics were updated. The new standard room calculation formulas and social distanced room calculation formulas are outlined. Additionally, the related federal contract opportunity notice provides an overview for an anticipated design-build project at the VA Palo Alto Health Care System to relocate or remodel approximately 60 telecommunications rooms and one data center to meet EHRM IT standards. The solicitation is planned for issuance in July 2021 as a total SDVOSB set-aside with a period of performance of approximately 555 calendar days.
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HEFP/10NA5G/20APR21
VA OEHRM previously planned for 3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. However, during the recent VHA EHRM Strategic Review, it was determined that each end user shall have 5 classes and that there will be either 8 seats per class with social distancing or 12 seats per class without social distancing. The changes described result in a larger space need.
VHA HEFP SEP provided guidance in the Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 1/27/2021, that required
3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. VA OEHRM and VHA determined that more class time per end user and a decrease in the overall class size are needed.
The Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, has been updated to reflect the new requirements. The following classroom calculations were revised.
Previous classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
HEFP SEP (SOCAMES 6) Design Alert 3
Problem
Background
Solution
HEFP/10NA5G/20APR21
CBOC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week.
New classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 5 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 5 weeks of EUT / 5 days of training per week.
Please use this link, Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 4/20/2021 to find the most up-to-date information.
Notes https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides
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