Attachment 8- Solicitation Section L.pdf

Solicitation Section L

L.1. GENERAL INFORMATIONS

L.1.1. Introduction. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. This Section L of the Request of Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Offeror’s proposal must include all data and information requested in section L and must be submitted in accordance with these instructions. Offerors are required to meet ALL solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. In order to be determined responsive an offeror must submit all documentation, complying with the instructions provided in this section

L, to include the following:

1. Acknowledgement of compliance with all solicitation terms and conditions.

2. Acknowledgement of all solicitation amendments

In addition to the requirements outlined above required to determine responsiveness of prospective offerors, the proposal shall consist of five separate volumes:

Volume Name

I Preface &

Completed RFP

II Price

III Qualification Certifications

IV Technical

V Past Performance

L.1.2. Proposal content/verbiage. Proposals must demonstrate a comprehensive understanding of the nature and scope of work required. The Government will not search for data to cure problems or address inconsistencies in proposals. Statements such as "will comply," "noted and understood,"

"in accordance with industry best practices/standards," etc. without supporting narrative, are not acceptable. Cursory responses or responses that merely reiterate or paraphrase solicitation or technical specification’s language will not be considered to satisfy the requirements of the RFP.

L.1.3. Adequate price competition. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists then no additional data will be requested and certification under

FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

L.1.4. Government Point of Contact. The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns to the CO and the Alternate POC listed below. The deadline for all questions, concerns, and/or requests for clarification is 15 calendar days prior the proposal due date. The Government will not respond to submissions past the deadline. Contact information is as follows:

Contracting Officer (CO) Alternate POC (Lead Contract Specialist)

Bryan E. Amsel Jessica Cuccagna

Local Phone: +39-0434-305806 Local Phone: +39-0434-307138

E-mail: bryan.amsel.1@us.af.mil E-mail: jessica.cuccagna.it@us.af.mil

L.1.5. Firms prohibited to bid. The Government identifies the one (1) firm listed below as the developer of the IDIQ’s Technical Specifications. This firm is ineligible from bidding on the IDIQ as the prime or sub-contractor because as the requirement developer, they possess source selection information that is relevant to the contract but is not available to all potential offerors. However to prevent any potential Conflict of Interest (CoI) and an appearance of an unfair competitive advantage IAW FAR 9.505, the offerors are instructed not to contact/use the below identified Firm as their subcontractor or enter into a joint venture partnership (or similar partnership or consorzio), and/or make a teaming arrangement with them for the purpose of bidding on this solicitation.

Furthermore, Offerors are prohibited from hiring an employee from the prohibited firm listed below. This restriction applies to this RFQ and remains in effect until the awarded contract period of performance is over. Any offeror who is not in compliance with this provision will be rendered non-responsive and ineligible for award. Contractors shall conform to FAR Subpart 9.5 –

Organizational and Consultant Conflicts of Interest.

REQUIREMENT DEVELOPER

SO.IN.CI. SRL

VIA DI SACCO PASTORE 4

ROMA 00141

L.1.6. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range if a competitive range is established; whereupon, the offeror may request and receive a debriefing in accordance with (IAW) FAR 15.505 or FAR 15.506. Offerors excluded from the competitive range may request a pre-award debriefing or post-award debriefing provided that offerors excluded from the competitive range are entitled to a single debriefing. The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or

15.506, as applicable.

L.1.7. Conflicting proposals. Proposals must be submitted in electronic format only as specified in paragraph L-2 below. In case of a conflict between the electronic original and redacted mailto:bryan.amsel.1@us.af.mil mailto:jessica.cuccagna.it@us.af.mil proposal copies, the electronic original version will take precedence. Proposals missing either of the electronic original or redacted copy files will not be considered for award.

L.1.8. SAM registration. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements, in accordance with FAR 4.1102.

L.1.9. NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal conference will be conducted at Aviano Air Base, Area E, Contracting office, large conference room on 3 SEPTEMBER 2021 at 9:30-11:30 AM for the purpose of answering questions regarding this solicitation.

(b) Submit the names of all attendees (not to exceed 2) to the Government Point of Contact (CO and alternate POC) 10 days prior the pre-proposal conference date. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Bidders/Offerors are requested to submit questions to the point of contacts noted above not later than 7 days prior the pre-proposal conference date. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

*This conference could be held virtually depending on the number of interested participants, COVID restrictions, or other unforeseen circumstances. Virtual conference participation instructions will be sent out via the GPE (Beta.Sam.gov) and would be through Zoom or similar application.

L.2. GENERAL INSTRUCTIONS

L.2.1. Proposals delivery. Proposals, modifications, revisions and withdrawals of offers must be completed and received by the Issuing Office, prior to the time specified in Block 13 of the SF

1442 in accordance with FAR 52.215-1(c)(6).

The proposal (electronic on CD/DVD) shall be clearly identified and addressed to the CO and be submitted via commercial carriers or hand-delivered. Proposals submitted by e-mail or regular mail (other than commercial carriers) WILL NOT be accepted. Proposals can be delivered via hand-delivery to the following address:

31st CONS PKC

ATTN: Mr. Bryan E. Amsel

VIA PORDENONE 89/B, AREA “E” EDIFICIO 600 - BASE AEREA DI AVIANO

33081 - AVIANO (PN), ITALY

Note: Access to Base Facilities – 31st Contracting Squadron is located on an Air Force installation and all access to the installation is controlled by the Air Force. An escort may be required, and access will not be granted based solely on the need to submit a proposal (Offerors who have no visitor pass are encouraged to notify the CO prior to hand-delivery for arranging a meeting time at the gate.). Furthermore, the Air Force may conduct military exercises at random which may require the closure of the entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government.

Late proposals will be processed IAW FAR 52.215-1(c), Submission, modification, revision, and withdrawal of proposals.

L.2.2. Proposal Organization / Page Limitations

The proposal shall consist of five (5) separate volumes as set forth in the Table 2.2, Proposal

Organization Chart, below. Volume titles, submittal formats, quantities, and page limits shall comply with Table 2.2. The specific contents of each proposal volume are described in the paragraphs below:

Table L.2.2: Proposal Organization Chart

Vol Volume Title Font & Size Page

Limit Number of copies

I

Preface, Completed

RFP

Times New Roman, size 12

N/A

N/A, Signature

Pages only

1 electronic original, 1 redacted electronic copy

II Price

Construction Pricing

Excel Sheet, properly filled

25 pages

1 electronic original, 1 redacted electronic copy

III

Qualification certifications

Times New Roman, size 12 75 pages

1 electronic original, 1 redacted electronic copy

IV Technical

Times New Roman, size 12

Scale of 1:100 for interior and technical equipment design drawings; 1:500 or less for exterior design drawings

35 pages

1 electronic original, 1 redacted electronic copy

V Past

Performance

Times New Roman, size 12 20 pages

1 electronic original, 1 redacted electronic copy

* Offeror shall submit all volumes in electronic format, using CD/DVDs. Separate CD/DVDs are not required for each volume but use a separate file for each volume to permit rapid location of all portions. The electronic proposal shall be delivered on a DVD/CD. If files are compressed, the necessary decompression utility must be included. The electronic copies of the proposal shall be submitted in a PDF format with readable/searchable text. Electronic copies may be submitted on the same disk if sufficient capacity is available. USBs and flash drives in general will not be accepted.

L.2.3 Redacted Copies. A redacted copy removes all direct references that can identify an offeror by name or other easily recognizable characteristic. The redacted copy will be used during source selection procedures as detailed in Section M of the solicitation.

L.2.4. Page Limitation. Page limitations for each volume are listed in Table L.2.2 above, and shall be treated as maximums. Each page shall be counted except the following: front and back cover, executive summary, blank pages, title pages, transmittal letters, tabs, tables of contents, glossaries, and those parts of the proposal noted as unlimited. If the proposal volume exceeds the page limitation, the excess pages will not be read or considered in the evaluation of the proposal volume.

L.2.5. Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Typing shall be in Times New Roman font size 12, single-spaced, on plain white paper.

Page size shall be A4 210X297 millimeters, not including foldouts, 20 millimeters margin all-around. Pages shall be numbered sequentially by volume. No material may be incorporated by reference. Each volume shall contain a table of contents. Elaborate formats, bindings or color presentations are not desired or required. Each page of each volume shall be numbered, except for the RFP.

L.2.6. Labeling. Volumes I through V shall be submitted as separate files. Each volume shall include a cover sheet that clearly identify the volume number, title, solicitation identification, and the offeror’s name. Be sure to apply all appropriate markings including those prescribed IAW

FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

L.2.7. Narrative Graphics. Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. This paragraph applies to any graphics used within the proposal narratives only; this does not apply for drawings which are separate. These displays shall be simple to understand and shall not exceed the A4 page 210X297 millimeters, in size. Foldout pages shall not be used. For tables, charts, graphs and figures, the text shall be no smaller than font size 10; the font to use is Times New

Roman. These limitations apply to both electronic and hard copy proposals.

L.2.8. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.9. Incurred Expenses. The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation. NO

OFFEROR WILL BE COMPENSATED FOR SUBMITTING A PROPOSAL.

L.2.10 Language. All proposal documentation in response to this solicitation must be submitted in the English language to include summary translation of official and certified documents not originated in English (i.e. SOA, DURC, CHAMBER OF COMMERCE CERTIFICATE etc.).

L.2.11 Currency. All prices in response to this solicitation shall be in Euro (€) currency. Offers not submitted in EURO currency will not be considered for award. The Contracting Officer has determined that submission of offers in U.S. currency is not required for this solicitation to be entered into and performed outside of the United States. Therefore the requirement for U.S.

currency at provision 52.215-1(c)(5) is not applicable to this solicitation.

L.3. PROPOSAL PREPARATION INSTRUCTIONS

L.3.0.1. General

Proposals shall be submitted to the Government in 5 separate volumes as set forth in table 2.2 above.

L.3.1. Volume I – Preface and Completed RFP

L.3.1.1. Preface - Offerors shall provide a single-page letterhead document containing the following information:

1) Solicitation number and project title

2) Listing the name(s), title(s), telephone number(s), and e-mail address(s) of those individuals authorized to make decisions on behalf of the offeror with respect to the proposal

3) Listing the name(s), title(s), telephone number(s), and e-mail address(s) of those individuals authorized to negotiate with the Government for this solicitation

4) Headquarter company/division street address

5) CAGE code

6) DUNS number

L.3.1.2. Completed RFP

L.3.1.2.1. This volume shall consist of the completed and signed SF1442, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require

“fill in” information are appropriately completed, including the proposed prices associated with the contract line items in Section B of the RFP.

L.3.1.2.2. Complete blocks 14, 15, 16, 19 (only if amendments are issued) and 20A through 20C of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

L.3.1.2.3. Insert proposed unit and extended prices in Section B for each Contract Line Item

Number (CLIN). The extended amount must equal the early amount resulted from the Construction

Cost Estimate Breakdown excel sheet fill-in. Proposed amounts shall be limited to 2 digits after the decimal.

L.3.1.2.4. Offers shall be complete, accurate, and sufficiently detailed to demonstrate a clear understanding of the requirement, and be consistent with the offeror’s technical proposal. The burden of proof for credibility of proposed pricing rests with the offeror.

L.3.2. Volume II - Price

The offeror shall provide a price breakdown for the project in accordance with the Construction

Price List Breakdown form(s) provided. Proposed amounts shall be in Euros € and limited to 2 digits after the decimal.

L.3.3. Volume III – Qualification Certifications

L.3.3.1. Subfactor 1 - Historical Chamber of commerce documentation: Submit historical chamber of commerce documentation proving the authority of the firm to operate in the specific business sector of the instant solicitation, showing the capital of the firm, names of partners/owners and their respective roles. This document must not be older than 120 days from the date of the proposal.

L.3.3.2. Subfactor 2 - SOA: Submit current Societa’ Organismi di Attestazione (SOA) certifications for category OG3 and OS26 classification IV.

L.3.3.3. Subfactor 3 – Legal Standing: Submit documentation that satisfies offeror capacity to comply with law requirements concerning payments and social insurance requirements: The acceptable documentation is represented by a copy of the “Documento Unico di Regolarita’

Contributiva (DURC)” for personnel (direct hire and/or self-employed/subcontractors). The document’s issuance date must not be older than 120 calendar days from the date of the offer.

L.3.3.4. Subfactor 4 – Financial Reports: Offeror shall submit a copy of the last three financial reports (i.e. "Bilancio d'esercizio") and a statutory declaration containing a breakdown of all the projects performed in the last four years. The combination of the two documents shall prove that at least 75% of the offeror’s annual revenue was obtained through works performed under SOA category OG3 and/or OS26.

L.3.3.5. Subfactor 5 – Financial Letter: The Offer shall provide a written assurance letter from a Financial Institution (see Performance Bond instructions referred to in Section H of the RFP and

FAR Clause 52.228-15)

L.3.4. Volume IV – Technical Volume

a) The purpose of the technical proposal is to provide the Government the ability to evaluate the technical proficiency of the offeror to perform the requirements of this solicitation. To facilitate evaluation, the information contained in Volume IV shall be specific, detailed, and clearly demonstrate that the offeror has a thorough understanding of the requirement for the accomplishment of this effort. All requirements specified in the solicitation are mandatory. By submitting a proposal, offerors are representing that their firm will perform all the requirements specified in the solicitation.

b) Materials listed in the project's Technical Specifications (including attachments of the material data sheets) shall be used. The offeror may propose alternative line items in accordance with FAR 52.204-22. Switching of materials will not be allowed after award, without mutual agreement of the awardee and the Government.

c) The Technical volume shall consist of two separate subfactors as listed below:

L.3.4.1. Subfactor 1 - Capability

L.3.4.1.1. Offeror shall submit evidence of the proficiency in the simultaneous performance of several projects. Projects shall be of the same scope as this IDIQ requirement (to include asphalt, concrete pavements and items in the CCEB excel sheet). Projects shall be completed by the time the offeror’s proposal is submitted to the issuing office for this solicitation.

L.3.4.1.2. Projects performed simultaneously shall be of a minimum value of Euro 100,000.00 each. The offeror shall submit evidence the three (3) projects were performed at the same time for a period of at least 30 consecutive calendar days. Projects submitted must all be complete and have been performed within the last 5 years from the date of this solicitation.

L.3.4.1.3. Documents shall also show the offeror as being solely responsible for the entire performance of the project. Projects where the offeror was a partner in a joint venture (or similar arrangement, to include a partnership, team, or consortium/consorzio) or part of a teaming arrangement will not be accepted. Projects submitted shall have been completed by the offeror submitting and signing this proposal.

L.3.4.2. Subfactor 2 - Management Plan

The Offeror shall submit a management plan with a strategy for the successful execution of this contract and each Task Order issued under this contract.

The Management Plan shall include the following:

L.3.4.2.1. An organization chart that shows the lines of authority and communication for the execution of the contract and each Task Order issue under this contract; the chart shall clearly show the lines of authority of the Offeror's Project Manager, Quality Control, and Safety

Organization, key positions, including all Key Subcontractors, when applicable. The chart shall identify all offices involved in this contract from the Offeror's Headquarters to the Offeror's site office(s), and how they are related. All positions shall be identified on the organization chart by title, organization, and physical location. Describe how the offeror will respond to urgent or emergency situations when needed on-site at Aviano AB within 2 hours from a notification from the Government. The Project Manager (PM), or the on-site person that communicates with the

U.S. Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be identified.

L.3.4.2.2. A narrative description of the organization structure including roles, major responsibilities, and authorities of key personnel, Key Subcontractors. The position titles used in the narrative must match those used in the organization chart.

L.3.4.2.3. Construction Contract Quality Management Plan (QMP). The offeror’s QMP will include, at a minimum, the following components to cover all activities, both onsite and offsite, both design and construction, work performed by subcontractors, fabricators, suppliers, and purchasing agents:

a) Complete a Quality Control (QC) organizational chart with a supporting narrative identifying precise lines of authority and responsibilities, including names, qualifications and duties of each person assigned to a QC function.

b) Procedures for scheduling, reviewing, certifying and managing design and submittals.

c) Control, verification and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency and person responsible for each test.

d) Procedures for tracking deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

e) Reporting procedures, including proposed reporting formats.

L.3.4.2.4. The Offeror's management plan shall also include a plan for the simultaneous start-up of three (3) task orders, valued between €100,000 and €250,000 each. The offeror’s management plan shall include mobilization to the site; how to staff multiple field offices with key personnel currently employed by the prime, and/or, Key Subcontractors, and letters of commitments from additional personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by Subcontractors. The plan shall provide proof of Offeror's ability to meet schedule requirements for the scope of projects listed in the CCEB excel sheet and at the values listed in this paragraph above.

The management plan shall also:

L.3.4.2.5. Describe the process for reviewing prime or subcontractor change requests or multiple change requests in the work to provide best solution for proceeding with the work.

L.3.4.2.6. Describe process for preparing and executing a safety plan to include supervisory authorities. Process shall include description of actions/remedies taken by companies' safety POC taken to prevent accidents/mishap and taken in case of accidents/mishap occurrence.

L.3.4.2.7. Describe process for ensuring reasonableness of price for a change or changes prior to submitting the price proposal to the Government. Describe actions taken when change solution or prime/subcontractor proposed prices are unreasonable. Describe process and content for providing supporting price documentation to the Government with submission of a change to a proposal(s).

L.3.4.2.8. Describe the offeror's evaluation process for subcontractor overhead and profit rate assignable to a change in work. Describe the offeror's determination of its own overhead and profit assignable to a change in work.

L.3.5. Volume V – Past Performance

General. Each offeror shall submit a Past Performance Volume prepared IAW all instructions contained within this Section L. The Past Performance proposal volume will be evaluated IAW the evaluation criteria in Section M.3.4.

L.3.5.1. Format and Specific Content

Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

1) Table of Contents

2) Summary Page

3) Past Performance Information (PPI)

4) Client Authorization Letters

5) Past Performance Questionnaires (PPQ)

Summary Page(s). Describe how the offeror efficiently and effectively executed past performance projects IAW L.3.5 The Table of Contents and Summary Page (s) shall not exceed five (5) pages combined.

Past Performance Information (PPI). Submit accurate information on a minimum of one (1) similar projects successfully performed within the last three (3) years from the date of this solicitation where the offeror was solely responsible for the entire project performance that involved road paving works performed under SOA OG03 with a minimum value of €250,000.

In addition, the offeror must submit evidence of at least two (2) similar projects successfully performed within the last three (3) years from the date of this solicitation where the offeror was solely responsible for the entire project performance that involved road paving works performed under SOA OG03 valued between €250,000 and € 500,000 for each project.

Lastly the offeror must submit evidence of at least one (1) similar projects successfully performed within the last three (3) years from the date of this solicitation where the offeror was solely responsible for the entire project performance that involved asphalt and/or concrete airfield paving works performed under SOA OS26 valued above € 250,000.

A sample PPI is provided as an attachment in Section J.

The following may be provided as part of the PPI: Quality and satisfaction ratings, e.g. letters, metrics, customer surveys, independent surveys, etc., which demonstrate customer satisfaction with overall job performance and service quality for relevant contracts.

The Government will use information submitted by the offeror and other sources such as other

Federal Government offices and commercial sources, to assess past performance. Ensure the Point of Contact (POC) provided in the PPI is available and knowledgeable of the performance provided under that contract.

Specific Content. The PPI for each contract shall include at minimum the following:

a) Contracting Agency/Customer

b) Contract Number or contract number and Task Order (TO) Number if applicable

c) Contract Type

d) Total contract Dollar/EURO value and total TO Dollar/EURO value if applicable

e) Date of Award

f) Period of Performance

g) Narratives addressing how performance of the subject contract is relevant to the requirements of this solicitation

h) Description of the role of the offeror

i) Contracting Officer’s Name or Commercial Customer POC, Telephone Number, and e-mail address

The offeror is required to identify and explain how the submitted PPI meet the requirements described at Section M.3.4 in this solicitation. This may include a discussion of steps taken by the offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risks. NOTE: Merely encountering problems does not automatically result in a

“Limited” or “No Confidence” rating, since the problems encountered may have occurred on a more complex project, or an offeror may have subsequently demonstrated the ability to successfully overcome the problems. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

Client Authorization Letters. If applicable, offerors must also include Client Authorization

Letters (see example attachment in Section J) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the offeror’s performance.

Past Performance Questionnaire (PPQ). The Government will evaluate the quality and extent of the offeror’s performance deemed relevant to the requirements of this RFP. As soon as practicable, offerors shall complete Section 1 of the PPQ (see Section J attachments) and email it to all POC(s) the offeror has identified in the PPI (see Section J attachments). The POC(s) will then complete the PPQ and send them directly to the Government representatives identified in the

PPQ by e-mail no later than the proposal due date stated in SF 1442 Section A, Block 13 of this

RFP. Offerors shall follow-up with respondents to ensure they have completed the PPQ and sent to the 31 CONS POCs identified in this RFP. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror.