Attachment 8 - QASP.docx

Quality Assurance Surveillance Plan

(QASP)

For

Okinawa Multiple Award Construction Contract (MACC)

718th Civil Engineer Squadron Kadena Air Base, Japan 06-Nov-2024

QUALITY ASSURANCE SURVEILLANCE PLAN

TABLE OF CONTENTS

Subject Page

1. Overview 3

2. COR Compliance Checking 3

3. The Acquisition Team 3

4. Surveillance Approach 4

5. Documentation Requirements 5

6. Performance Requirements 5-6

1. OVERVIEW.

a. Purpose. The purpose of this Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures of how the Government ensures compliant construction performance with the contractor’s conformance with contract requirements. This plan implements the requirements of the FAR 52.246-12, “Inspection of Construction”, DAFFARS 5336 “Construction and Architect-Engineer Contracts,” DAF SAF/AQC Contracting Construction Guide dated 01 May 2024, and DoD COR Guidebook dated Oct 2022.

Construction contracts in excess of the simplified acquisition threshold; the contractor is required by FAR 52.246-12, “Inspection of Construction,” to maintain an inspection system. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts.

b. Intent. The intent of this QASP is to show how all construction requirements will include a surveillance plan in compliance with FAR 52.246-12. Also, the Government will rely on the Contractor's Quality Control Plan (QCP), if applicable; to ensure contract conformance. The significant interest is for the Government’s Quality Assurance program overseeing the Contractor’s QC program to ensure contractor’s workmanship, craftsmanship, and overall job quality are the foundation to receiving a quality product.

c. Results. To ensure the Contractor meets all contractual requirements, the Contracting Officer’s Representatives (CORs) will assess Contractor’s performance in accordance with the standards set forth in the contract.

2. COR COMPLIANCE CHECKING.

a. The COR must make the following compliance checks for construction contracts:

· Providing Quality Assurance of work

· Reviewing and approving designs and submittals

· Maintaining schedules

· Protecting the Government’s interests

· Modify the project requirement, when necessary

3. THE ACQUISITION TEAM.

a. Acquisition Team Key Members.

Contracting Officer (CO): Gary Wynder Contract Administrator (CA): Moriah Clark Quality Assurance Program Coordinator (QAPC): Joshua Drummer Requiring Activity: 718 CES Contracting Officer’s Representatives (COR): Joseph Scott

b. Environmental, Legal, Manpower, Safety, Finance, Records Management POCs can:

· Review and provide input for acquisition service requirement

4. SURVEILLANCE APPROACH.

a. Purpose. This section details the method(s) to be used in verifying Contractor compliance with the contract requirements. The key elements of this process are the Contractor's QCP and the identified contract specifications and drawings. The contractor’s performance and the effectiveness of maintaining quality performance will dictate the amount of surveillance necessary for Quality Assurance. The Contractor's QCP is the foundation upon which quality work is based. The QCP, when received, will go through a review and formally accepted by the Contracting Officer, after coordination with the COR. The QCP should be comprehensive, detailed, and logical if the plan is to be effective. The Government reserves the right to require necessary changes in the plan and contractor’s operations to obtain the specified level of quality. The Government’s QASP provides processes of what surveillances are being conducted.

b. During surveillance activities, the COR will ensure the Contractor complies with FAR clause, 52.220-50, Combating Trafficking in Persons and having the Contractor be aware of the US Government’s zero tolerance policy towards human trafficking, and actions the employer will take against violators.

c. Surveillance Approach. To facilitate the surveillance for construction, the surveillance plan shall comply with the following FAR clauses: FAR 52.236-15 “Schedules for Construction Contracts,” 52.236-5 “Material and Workmanship,” 52-236-6 “Superintendence of the Contractor,” 52.236-9 “Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements,” 52.236-11 “Use of Possession Prior to Completion,” 52.236-12 “Cleaning Up,” and 52.236-21 “Specifications and Drawings for Construction.” The intent of this surveillance approach is to gain confidence that the Contractor is diligently progressing and providing quality materials, craftmanship, and workmanship in contract performance. Surveillance methods applicable to this contract:

(1) 100% Inspection Surveillance (FAR 52.246-12 Inspection of Construction). The COR will visually examine and inspect Contractor’s performance either each time the task is performed or through inspecting 100% of the outcome upon completion. Forms or activities used in this process include at a minimum:

· AF Form 3064 Contract Progress Schedule Comment by SCOTT, JOSEPH E CIV USAF PACAF 718 CES/CENMC: I don’t think we can use this due to the form being rescinded. Suggest removing form number, leave name

· AF Form 3065 Contract Progress Report

· AF Form 1477 Construction Inspection Record (daily logs) (Bluebook)

· AF Form 3000 Material and Workmanship

· Form 66 Material Submission Registrar

· System Tests/testing, Safety Inspections, structural or foundation examinations, etc.

· Utility taps and outages

· Pre-final, final, and BOD inspections

· DD Form 1354 Transfer and Acceptance of Real Military Property

· Annual Contractor Performance Assessment Reporting System (CPARS)

(2) Periodic Inspection. The COR will periodically assess the Contractor’s performance by watching actual performance, physically checking an attribute of the completed task, or inspecting the task or its results to determine whether or not the performance meets the standard contained in the contract. The COR will evaluate and document the Contractor’s performance using AF Form 1477. When the surveillance observation results in a deficiency, the COR will ask the Contractor to re-perform, if possible. This deficiency will still count against the Contractor’s number of defects, even if he/she re-performs. The results of the periodic surveillance inspections may be used as the basis for actions (other than payment deductions) toward the contractor. In such cases the Inspection of Construction clause becomes the basis for the contracting officer’s actions. The schedules (if applicable) are submitted to the contract administrator for review prior the month being inspected.

5. DOCUMENTATION REQUIREMENTS.

a. General. Documentation is required from the COR to record, evaluate, and report Contractor's performance. This will be done using AF Form 1477 (or other documents mentioned in para 4.c.1), which has the following two functions:

i. COR Reporting. The COR is required to maintain accurate records of the Contractor's performance and keep the CO informed of all data pertaining to Contractor status. This documentation provides the CO with Contractor status as it applies to the performance quality. Every effort should be made to make this report to the CO as accurate as possible.

ii. Inspection Report. The COR is required to provide a summarized report to the CO detailing the results of critical requirement verifications and reporting all activities and discrepancies associated with the contract requirements (specifications and drawings). This includes deficiencies identified by the Contractor. This information will be used as a basis for the COR’s annual CPAR.

6. PERFORMANCE REQUIREMENTS.

a. Contractor Performance Assessment Report (CPAR). At the completion of each performance period (annually), the COR will complete a narrative summary of Contractor past performance in the Contractor Performance Assessment Reporting System (CPARS), which is a web-based program. Any deficiencies/defects/or corrections associated with performance will be included in the CPAR. After review by the CA, the CPAR will be forwarded electronically to the Contractor to concur, non-concur, and/or make comments. CPARS report should be accomplished on the annual anniversary (of award) date within 120 days.

b. Contractor ratings and criteria are described below:

Performance Rating Criteria