Attachment 8_PWS Film Processor Maintenance_02 Jun 20.docx

PERFORMANCE WORK STATEMENT (PWS)

Puget Sound Naval Shipyard Periodic Preventative Maintenance and Emergency Services for Radiography Film Processors

1. GENERAL: This is a non-personnel services contract to provide Periodic Preventative Maintenance (PM) and Emergency Services for film processors utilized by the Government to process radiography film. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all qualified personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to successfully perform major PM and emergency services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract and shall be authorized by General Electric (GE) Inspection Technologies to perform major maintenance on the GE Structurix M ECO film processors.

1.2 Background: Puget Sound Naval Shipyard utilizes three newly installed GE Structurix M ECO film processors. This contracting effort provides a means to perform major PM and emergency services on the film processors to ensure non-stop work execution of radiography inspections to support the mission of the shipyard. Per revision 2.08 of the Operating Manual for the Structurix M ECO (Type 5203/300), pages 20 and 31, GE recommends using only an authorized GE service technician to perform major maintenance every 2 to 6 months.

1.3 Objectives: The objective of this service contract is to obtain periodic major preventative maintenance and emergency services as needed for existing Government owned film processors to maintain a high quality of film product and to ensure the film processors are working as designed to prevent any work stoppages.

1.4 Scope: The contractor shall provide major PM and emergency services on GE Structurix M Eco film processors and shall ensure that the film processors are operating within the parameters prescribed by the manufacturer. The contractor shall perform whatever steps are necessary to correct any discrepancies found during PM visits or Emergency Visits to ensure the film processors are operating as designed. The Government will purchase all replacement parts as needed via the shipyard credit card purchase program.

2. Specific Tasks:

2.1. The contractor shall perform Preventative Maintenance on two film processors semi-annually located at Puget Sound Naval Shipyard as directed by task order in accordance with Revision 2.08 Operating Manual for the Structurix M ECO (Type 5203/300) film processor. The PM shall be performed on one film processor per visit. The contractor shall also perform an emergency service visit(s) to troubleshoot and repair the film processors if they fail to perform as designed. The emergency visits will be included as separate optional CLINS in the contract. The contractor shall submit field evaluation reports for each preventative maintenance and emergency visit performed. In addition, the contractor shall perform a PM and an emergency visit on the film processor located at Coronado Island, San Diego as needed by C/135.

2.2. All hazardous material brought on base under this contract shall be identified and quantities reported by the contractor via the Contractors Hazardous Material Inventory (CHMI) PSNS/IMF 5090-132. Quantities shall be reported to PSNS Code135 (10) working days prior to their arrival date. The contractor shall also prepare and submit a Waste Information Sheet (WIS) (PSNS&IMF 4855/612) to PSNS Code 135 for each waste stream produced from contractor work. The Government will provide all containers and labels identified on the completed WIS in section 4 for the disposal of any hazardous material generated by the contractor. Code 135 will then turn over to the Government (S99 HM) all material designated as hazardous waste by the end of the shift to B-367.

2.3. The contractor shall not perform any servicing or maintenance on the film processors and associated systems where the unexpected energizing, start up or release of stored energy could occur and cause injury or damage. The equipment shall be isolated in accordance with the contractor’s lockout/tagout procedures. The Contractor will coordinate lockout/tag out with the Shipyard Point of Contact. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

2.4. Preventative maintenance shall be performed within ten (10) business days of notification from the Shipyard. Troubleshooting and Repair services shall be performed within five (5) business days of notification from the Shipyard. Notification shall consist of a funded task order signed by the contracting officer.

2.5 Unscheduled Inspect and Repair; CLINs 0002 and 0004:

2.5.1 The contractor shall provide onsite inspection and repair service calls at the quoted price of CLINs 0002 and 0004 respectively. A service call consists of up to eight (8) hours of technician labor and all associated travel and support costs. Service calls that exceed eight hours shall count as multiple service calls for the purposes of invoicing, if pre-approved by the government, to allow for two or more consecutive days of onsite repair. Service calls shall not exceed the total quantity obligated on any specific task order, or executed outside of a funded task order with prior KO approval.

2.5.2 No repair parts or material shall be purchased without a modification to the task order or through a follow-on task order adding additional funds under CLIN 0005 of the contract. The government may also provide identified repair parts directly to the contractor if it is in the best interest to the government based on availability and time constraints.

2.5.3 If repairs cannot be accomplished by the end of the allotted onsite inspection and repair call, the contractor shall provide a written field evaluation report. No repair parts, material, or follow-on repairs outside of the scope of CLIN 0002 or CLIN 0004 shall be performed by the contractor without a modification to the task order or follow-on task order adding additional funds under CLIN 0005 of the contract.

2.6. The contractor shall deliver the following reports in support maintenance, inspection and repair services:

2.6.1 Written field evaluation report for each PM and emergency services visit to include the completed Checklist for Major Maintenance found in Operating Manual for Structurix M Eco processor, page 21, parts replacement recommendations, and all deficiencies and implemented resolution

2.6.2 MSDS and waste accountability plan for hazardous material when applicable The PM and emergency services field evaluation reports shall be submitted electronically in MS Word or Adobe PDF format within two (2) business days after work is performed to the point of contact at PSNS. MSDS and waste accountability plan for hazardous material shall be submitted electronically in MS Word or Adobe PDF format ten (10) days prior to PM/emergency visit if applicable.

2.7 Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

2.7.1 (a) DOD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DOD executive agencies where the Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency.

Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

3. IDIQ Ordering period: The ordering period shall be for (5) Five years from the date of award.

4. General Information

4.1. NA

4.2. Recognized Holidays: The contractor shall not perform services on any of the recognized Federal Holidays listed herein.

4.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:20a.m. and 4:02p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.4. Place of Performance: The work under this contract shall be performed at Puget Sound Naval Shipyard, 1400 Farragut Avenue, Bremerton, WA 98314, inside of the Controlled Industrial Area and at Puget Sound Naval Detachment (N35620) NASNI Coronado BLDG 73 (Roe Street Access) San Diego, CA 92135 with all associated security requirements. The Government point of contact for both locations will be Ian Exum, (360) 340-4793.

4.5. Type of Contract: The government will award an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

4.6. Special Qualifications: The contract personnel shall be trained, qualified and certified by General Electric to perform the preventative maintenance and emergency services on GE Structurix M Eco film processors.

4.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference telephonically convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

4.8. Contracting Officer Representative (COR): The (COR) will be identified at time of award as well as in each issued task order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

4.9. Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

4.10. Identification of Contractor Employees: All contract personnel attending meetings or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel shall wear the security access badge provided by the Government at all times while conducting the services specified herein on Government property.

4.11 Acronyms

1. MSDS – Material Safety Data Sheet

2. CLIN – Contract Line Item

5.0 Deliverables Table

Attachments:

1- Performance Requirement Summary 2- Contractors Hazardous Material Inventory (CHMI) PSNS/IMF 5090-132 3- Waste Information Sheet (WIS) (PSNS&IMF 4855/612)