attachment-7-rfp-2026-des-14.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Wastewater Flow Metering Services
- Solicitation number
- RFP DES 2026-14
- Issued by
- Belknap County, New Hampshire
About this file
This is a Cost Proposal and Payment Terms exhibit for Wastewater Flow Metering Services solicited by the New Hampshire Department of Environmental Services (NHDES) Winnipesaukee River Basin Program (WRBP). The contract encompasses flow metering services across nine permanent monitoring locations and four permanent rain gauge stations serving ten member communities in Belknap and Merrimack counties. The scope of work includes installation and operation of Area Velocity (AV) and Ultrasonic (US) flow meters, equipment monitoring, calibrations, maintenance, parts replacement, and monthly data analysis and reporting. Base service contract costs for installed meters are valued at $0, while anticipated optional services include temporary meter removal and reinstallation (four events per fiscal year), deployment of up to six temporary meters for three 6-month periods during wet and dry weather monitoring, and police traffic details in Tilton billed monthly based on invoiced amounts. The contract term spans five fiscal years from FY2027 through FY2031, with potential extensions for an additional three to five years contingent upon satisfactory performance and available funding.
The total contract price limitation is $37,469 over the five-year period, with optional services escalating annually at 2.0% from $7,200 in FY2027 to $7,794 in FY2031. Monthly billing is to be prorated based on services rendered, with invoicing due by the 10th of each month and police detail invoices included with monthly service invoices prior to payment. Historical expenditures for FY2018-FY2020 totaled approximately $99,000, providing baseline context for program costs. EST Associates Inc. appears to be the incumbent vendor based on their preparation of the May 2025 Flow Monitoring Report included in the RFP package. Police details are required only in Tilton per municipal ordinance, with costs estimated at $450 per event assuming four events annually, while Gilford does not require police details if adequate trained personnel are provided.
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Other files
| File | Type | Posted |
|---|---|---|
| attachment-6-rfp-des-2026-14.xlsx | XLSX spreadsheet | |
| attachment-5-rfp-des-2026-14.pdf | ||
| attachment-3-rfp-des-2026-14--1-.pdf | ||
| attachment-4-rfp-des-2026-14.pdf | ||
| rfp-des-2026-14--1-.pdf | ||
| attachment-1-rfp-des-2026-14.pdf | ||
| attachment-2-rfp-des-2026-14.pdf | ||
| addendum-1-rfp-des-2026-14.pdf |
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Text version
Sheet1
| Contract Price Limitation Summary | |||||||
| FY27 | FY28 | FY29 | FY30 | FY31 | Totals | ||
| Base service contract for installed flow meters (See Flow Metering Services Items 1-4 below): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Anticipated Optional Services not in base contract (see Optional Services Assumptions Items A-C below): | $ 7,200 | $ 7,344 | $ 7,491 | $ 7,641 | $ 7,794 | $ 37,469 | |
| Contract Price per FY (Price Limitation = Sum of 5-Year Annual Cost) | $ 7,200 | $ 7,344 | $ 7,491 | $ 7,641 | $ 7,794 | $ 37,469 |
| Base Flow Metering Services - Itemized Costs | |||||||
| No. | Description | FY27 | FY28 w/ escalator | FY29 w/ escalator | FY30 w/ escalator | FY31 w/ escalator | Total Base Services (FY27-FY31) |
| Annual Escalator (%): | 2.0% | 2.0% | 2.0% | 2.0% | |||
| 1 | Installation of 9 PERMANENT Flow Meters (AV and/or US) and 4 PERMANENT rain gauges. | $ - 0 | |||||
| 2 | Equipment monitoring, inspections, calibrations, operations and maintenance; replacement and upgrade of obsolete or defective parts and equipment. Complete operation and servicing of all equipment and data acquisition for 9 PERMANENT sites. (Annual recurring costs to be prorated on a monthly basis). | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 3 | 4 PEMANENT Rain Gauges - Belmont, River St., Winnisquam and Maiden Lady Cove WRBP pump stations (Annual recurring costs to be prorated on a monthly basis). | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 4 | Data analysis, evaluation, summarization, presentation, and submittal of reports to WRBP. (Annual recurring costs to be prorated on a monthly basis). | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Total Base Service Contract | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Monthly base costs: $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
| Assumptions for As-Scheduled Services included in contract price limitation as a Contingency | |||||||
| No. | FY27 | FY28 w/ escalator | FY29 w/ escalator | FY30 w/ escalator | FY31 w/ escalator | Total Optional Services (FY27-FY31) | |
| Annual Escalator (%): | 2.0% | 2.0% | 2.0% | 2.0% | |||
| A | 4 remove & re-install at WRBP request for line maintenance (assumes 4 events/FY at TF-1 with pricing below) - Item 1 below | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B | Up to 6 temp meters AV and/or US meters for 3 times @ 6 months (wet and dry weather flow periods in FY27, 29 and FY31) - 18 total months - Item 6A/6B below | $ - 0 | $ - 0 | $ - 0 | |||
| D | Deduct A/v meters at 4 locations | ||||||
| C | Police details - Billed Monthly based on invoiced amount (only as required)1 Assumes $450/month for 12 months plus PD for 4 additional remove/install events. | $ 7,200 | $ 7,344 | $ 7,491 | $ 7,641 | $ 7,794 | $ 37,469 |
| Total Assumed As-scheduled Services (Selected from Itemized costs below) | $ 7,200 | $ 7,344 | $ 7,491 | $ 7,641 | $ 7,794 | $ 37,469 |
Total Annual Costs: $ - 0 $ - 0 $ - 0 $ - 0
| Other Services - Itemized Costs (Contingency upon approval or included in Services above) | ||||||
| No. | Description | FY27 | FY28 w/ escalator | FY29 w/ escalator | FY30 w/ escalator | FY31 w/ escalator |
| 1 | Temporarily remove and reinstall a meter from service at the request of the WRBP (as required for line flushing and maintenance - included above) | |||||
| 2 | Permanently Relocate PERMANENT Ultrasonic Meter (does not change total number installed) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 3 | Premanently Relocate PERMANENT Area Velocity Meter (does not change total number installed) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 4 | Permanently Remove Ultrasonic Meter (field cost and recurring cost credit adjustment) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 5 | Permanently Remove Area Velocity Meter (field cost and recurring cost credit adjustment) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 6A | Install Temporary Area Velocity or Ultrasonic Flow Meter - minimum 6 months/selected FY - included above | |||||
| 6B | Recurring Temporary Area Velocity or Ultrasonic Flow Meter calculated as per month - minimum 6 months/selected FY - %/FY escalator and included above | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 7A | Install new PERMANENT Ultrasonic Meter (min 12 months) | |||||
| 7B | Recurring new PERMANENT Ultrasonic Meter (min 12 months) - %/FY escalator above | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 8A | Install new PERMANENT Area Velocity Meter (min 12 months) | |||||
| 8B | Recurring new PERMANENT Area Velocity Meter (min 12 months) - %/FY escalator above | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Total Contingency not included above (Sum of Items 2-5, 7A-8B) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| FY18 | FY19 | FY20 | Totals | |
| Rounded up to nearest $100 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Rounded up to nearest $100 | $ 54,200.00 | $ 19,000.00 | $ 25,800.00 | $ 99,000 |
| Contract Price Limitation rounded up to nearest $100 | $ 54,200.00 | $ 19,000.00 | $ 25,800.00 | $ 99,000 |
| Note 1: |
| Gilford does not require a police detail (PD) if adequate trained personnel are provided per email from PD. Coordination around heavy traffic events is required. PD may require detail in some cases. |
| Tilton PD required in designated roadways each time per ordinance. Must set up a schedule or notify 1-2 weeks in advance for TF-1 location. |
| FY27-31 Assumes that Tilton PD is $450/event less than 4 hours x 12 events/year. |
| Note 2: |
| Invoicing monthly based on prior month's services rendered. Invoice for police details to be included with invoice, as appropriate, and prior to payment. |
| Note 3: | |
| Continue flow metering of the following 9 locations: STP-1 (AV & US); TS-1 (AV & US with existing Palmer Bowlus flume), ML-1 (AV); TF-1 (AV & US w/ existing Trapezoidal flume); | |
| Tilton Main (AV & US w/ existing Parshall); Oxbow (AV & US w/ existing Parshall flume); McIntire (US); Belmont Beach (AV & US), GL-1 (AV), GL-1 (AV). | |
| Current PERMANENT US is ISCO 2110 model. Current PERMANENT AV is ISCO 2150 Sensor with ISCO 2103 Modem module. Temp meters used were ISCO 2160 Laser AV and ISCO 1250 AV. | |
| STP-1 7am-7am and 12am to 12am daily flows shall be reported monthly in Excel format by email to the WRBP before the 10th of each month for use in the WRBP EPA DMR. | Initials ___________ |
| Continue the ability to temporarily meter up to 6 locations including but not limited to: Soda Brook (ISCO 2150 AV) and Opechee (ISCO 2160 LaserFlow AV). | Date _________ |
&"-,Bold"&14EXHIBIT C
COST PROPOSAL AND PAYMENT TERMS
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