Attachment 7-QASP Matrix.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- Touch Labor Weight Handler support
- Solicitation number
- N3904024R0157
About this file
This document appears to be an attachment, titled "Attachment 7-QASP Matrix.xlsx", that details the Quality Assurance Surveillance Plan (QASP) for a federal contract opportunity.
The key details are:
- The contract is for "Touch Labor Weight Handler support" services to provide 10 experienced marine weight handlers, 2 supervisors, and program management to support modernization and repair work on nuclear-powered submarines at the Portsmouth Naval Shipyard.
- The period of performance is from September 30, 2024 to August 29, 2025, with specific labor categories and estimated hours of work outlined.
- The QASP specifies performance standards, acceptable quality levels, and surveillance methods for various contract requirements such as training plans, qualification records, on-site supervision, security clearances, status meetings, employee tracking, and onboarding procedures.
- All documentation submitted must be technically accurate, grammatically correct, and meet defined timeliness and completeness criteria, with government oversight and inspection.
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Text version
Sheet1
| SOW Task Area | Required Services (Tasks) | Performance Standard | Acceptable Quality Level | Methods of Surveillance |
| Training Plan | Submit a copy of training plan for Personal Fall Arrest System (PFAS), Confined/Enclosed Space Entry (CESEP) and Respirator programs. |
Submit a training plan and Continuing Training Program that depicts the Contractor’s plan for ensuring adequately trained and prepared employees for each Labor Category qualification. Documents are technically accurate and grammatically correct.
In accordance with requirements outlined in the SOW Section C-9.0. Documentation must be accepted by Portsmouth Naval Shipyard (PNS) C900T and/or C106.
100% completed by RFP due date. Within thirty (30) days of updating Government shall receive and review at time of proposal.
Inspection Annually or to validate customer complaint by Contracting Officer's Representative (COR).
Fully Trained Employees The Contractor shall deliver fully trained, trade-specific, proficient employees to support ship repair work at PNS.
Develop and sustain a dynamic workforce that is agile and responsive in a dynamic workload and task environment. The Contractor will deliver the employees in an orderly and timely fashion as outlined by this contract Proficiency shall be consistent with the general and Trade Specific requirements of section C-9.3.7.3 Government Continuous Training Development (CTD) oversight of approval cycle.
Inspection as required by Technical Point of Contact (TPOC).
Qualification/Training Records The Contractor shall submit the Certification of Qualification Records on company letterhead no later than seven (7) days after receiving a TO.
Submit valid Qualification (training and medical) records on company letterhead via email for each employee expected on this contract no later than seven (7) days prior to badging or onboarding. Documents are technically accurate and grammatically correct. Documentation is accurate, complete, concise and legible.
Submitted to PNS C420, C900R & C900T.
100% completed by due date. Government oversight of review/comment/ approval cycle.
Inspection upon receipt and as required by C900R.
On-Site Supervision The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the assigned tasks.
Resolve contractor personnel problems (e.g., conflict resolution, tardiness or administrative actions) related to the contractor’s employees. Maintain a Daily Supervisory Log (DSL) reporting the results of deck plate surveillances.
The Contractor’s Supervisor(s) must be readily available to the workforce during work hours of the shift that the employees are assigned.
The contractor’s supervisor(s) will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e. sick and/or annual leave) and work performance. Documentation is accurate, complete, concise and legible.
Supervisors will spend a considerable amount of their work day on the deck plates.
Government oversight of review/comment/ approval cycle.
Inspection by COR/TPOC.
Shipyard Access/Security Indoctrination Training and Clearance Form Status Deliver Employees with appropriate security clearances. Submit Visit Request via JPAS within seven (7) days of TO award.
Submit Visit Request via JPAS within seven (7) days prior to badging or onboarding event. Documentation is accurate, complete, concise and legible.
100% completed by due date. Government oversight of review/comment/ approval cycle. In accordance with agreed upon schedule.
Inspection upon receipt by 900R.
Status Meetings Support and attend Weekly/Bi-weekly, Monthly and Quarterly Status Meetings. Attendance is required, via phone or in person, by employees of the contractor who have the ability to make business decisions on behalf of the contractor, are able to speak to the current and forecasted financial status of the contract, and knowledgeable to the day to day operations of the contract.
The Program Manager shall attend, at a minimum, all Quarterly Status Meetings.
The contractor is required to prepare the agenda for the weekly status meetings.
Contractor provides PNS with meeting minutes. 100% attendance as required/scheduled.
Weekly/Bi-weekly agendas are accurate, complete, concise and legible.
100% completed and provided twenty four (24) hours prior to the scheduled meeting.
Meeting minutes provided within three (3) business days of the meeting. Government oversight of review/comment/ approval cycle.
Inspection by COR/TPOC.
Employee Resource Management and Skills Tracker The Contractor shall maintain employee training records and provide updates when required. In the event that an employee loses a qualification/certification, the Program Manager shall report the occurrence to PNS. Documentation is accurate, complete, concise and legible.
Submitted to the Contract Officer (KO), COR, and/or TPOC with the training record immediately after discovery of losing a qualification/certification.
| Inspection upon receipt by TPOC. | ||
| Employee Time Tracking | ||
| (Daily & Weekly) | Maintain accurate daily time tracking of workers. |
Submit attendance reports of onboard contractor employees daily and weekly. Documents are technically accurate and grammatically correct. Submitted weekly during Weekly Status Reports with 100% accountability of workers.
All attendance reports should reflect the work week as Monday - Sunday.
Documentation is accurate, complete, concise and legible.
| Submitted to PNS C420 & 900R. | Review for accuracy. | ||
| Status Reports with Metrics | Deliver Weekly, Monthly and Quarterly status reports/briefs containing Touch Labor program metrics. |
| All status reports and metrics should reflect the entire work week | Documents are technically accurate and grammatically correct. | Documentation is accurate, complete, concise and legible. | |
| 100% completed by due date. | Inspection Weekly/Monthly/Quarterly by TPOC and/or COR. | ||
| Key Personnel | Submit resumes of identified Key Personnel on contract included with the Contractor's proposal. |
Must have documented work history proving overall technical competence and who possess knowledge of trade theory and up-to-date trade practices in the ship repair industry.
Program Manager must have related trade or industrial school education and ten (10) years managerial experience in repair and maintenance efforts onboard US Navy ships.
Supervisors must have related trade or industrial school education and five (5) years supervisory experience in repair and maintenance efforts onboard US Navy ships in the Trade Skill they are supervising.
Resumes are required to be submitted no later than seven (7) week prior bringing personnel onto the contract. Documents are technically accurate and grammatically correct. Documentation proves technical competence and required knowledge of up-to-date trade practices in the ship repair industry. Government shall receive and review at time of proposal.
Subsequent submissions shall be delivered as new key personnel are proposed to this contract in the timeframe required.
| Contract Personnel Tracker | The Contractor shall provide an updated, completed copy of the Contract Personnel Tracker. | Contractor documents a running list of all past, present, and future personnel on the contract. | |
| Documentation is accurate, complete, concise and legible. |
100% completed by due date.
| Provided within twenty four (24) hours of personnel leaving the contract, and minimum five (5) business days prior to personnel joining the contract. | Inspection upon receipt by the TPOC and/or COR. | ||
| Onboarding | Contractor shall ensure employees complete PNS-provided Familiarization Briefings and Learning Center Proficiency Checks. |
Familiarization Briefings consist of (1) shipboard alarms and emergency indicators, (2) danger or caution tags, or other unique safety signage, (3) technical work instruction and drawing formats, (4) Quality Assurance forms, (5) protocols for entering data and signatures in formal work instructions, (6) protocols for using calibrated instruments and recording data and (7) Hazardous Material Controls and Handling.
Proficiency Checks validate that the contractor’s workforce has the requisite knowledge, proficiency and skill to accomplish the tasks prescribed in this order.
Provide documentation of PNS Training and Proficiency Checks.
Proficiency Check minimum score will vary among trade skills. Identified employees receive 100% of the Familiarization Briefings.
All employees pass 100% of applicable Learning Center Proficiency Checks.
Attempt rate shall not require more than two (2) attempt for successful completion for Proficiency Checks.
90% of Proficiency Check attempts must be successful. Government oversight of review/comment/ approval cycle.
Inspection by COR/TPOC.
Sheet2
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