Attachment 7 -Instructions to Offeror and Evaluation Criteria 4.17.2025.pdf

Instructions to Offerors and Evaluation Criteria

REQUIREMENT INFORMATION

• This summary is to establish a requirement for B334 Standby Generator and Automatic Transfer Switch

• The offeror must provide all the items, materials, and equipment as specified in

- Attachment 1- SOW B334 Standby Generator and ATS

• A single award will be made as a result of this RFP to the lowest-priced, technically acceptable offeror. This acquisition is 100% Small Business Set-Aside. A Justification & Approval with MFR has been provided for a brand name requirement to procure Facility Generators from a limited selection of manufacturers specified by location. For Goodfellow AFB, the Manufacturer is Caterpillar.

NOTICE OF PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted at Building 334 (Western Winds Dining Facility) located at 163 Farrow St., Goodfellow AFB, TX 76908 on Monday, 28 April 2025 at 10:00 AM CST for the purpose of a Statement of Work (SOW) briefing and visits to the work site.

• Please submit the following no later than 24 April 2025 at 2:00 PM CST to attend in accordance with Attachment 3 – Base Access Letter (BAL) Request Template.

Information will be submitted to Kathy Colern, Contract Specialist, 17th Contracting Squadron, Goodfellow AFB. kathy.colern@us.af.mil o Full Name o Date of Birth o Last four numbers of your SSN o Driver’s license number and state

• A record of the site visit shall be made and available to all attendees. The record will include minutes of the meeting and a list of all attendees.

QUESTIONS & ANSWERS (Q&A)

• Questions and Answers (Q&A): Participating site visit parties are requested to submit questions to the point of contact noted above no later than 1 May 2025 at 2:00 PM CST. Answers will be posted to SAM.gov no later than 6 May 2025 at 2:00 PM CST.

PROPOSAL

The Contractor shall submit a written proposal in response the SAM.gov, Request for Proposal (RFP), for consideration before the due date and time. Proposals are due no later than 8 May 2025 at 2:00PM CST per the Solicitation. Proposals must be routed through email to Kathy Colern at kathy.colern@us.af.mil or MSgt Wayne Johnson at mailto:kathy.colern@us.af.mil mailto:kathy.colern@us.af.mil wayne.johnson.15@us.af.mil. Your proposal shall include the following:

A Cover Letter that provides the following information:

• RFP number

• Company point of contact with email and phone number

• Company CAGE Code

• A statement that your company understands the requirements specified in the Statement of Work (SOW) and will meet the performance standards and requirements therein

• A statement that your company understands the CLIN structure as written

Past Performance:

Offerors shall provide relevant experience data from within the past five-years indicating a history of performing installation of standby generator and automatic transfer switch type projects of similar size and scope.

Technical:

Offerors shall provide the technical specifications/approach to be used in performing the requirements of the SOW.

Price:

Offeror’s total pricing must be submitted in the form of a singular Contract Line-Item Number (CLIN) as in the following example:

CLIN 0001: Standby Generator Replacement - $$$

EVALUATION CRITERIA

The Government anticipates awarding a Contract to the lowest priced technically acceptable proposal that meets all technical criteria. The Government will evaluate proposals based on the factors described below.

• FACTOR 1: Technical:

o The technical acceptability of proposals will be assessed based on their ability to meet the requirements outlined in the attached Statement of Work. To be considered, quoting parties must provide detailed information, specifically the following:

• Manufacturing/Supply Chain Capability o Current production capability and availability o Estimated lead time with supporting documentation

• Installation Capability o Description of installation process, tools and methodology that will be used to execute the solution.

o Description of contractor’s intent to provide dust protection, mitigate sound transference during installation, limit airborne pollutants to building occupants and nearby areas.

mailto:wayne.johnson.15@us.af.mil.

• Schedule Management o Proposed timeline showing major milestones o Risk mitigation strategies for meeting the 240-calendar day completion requirement

• Technical Compliance Statement o Confirmation of ability to meet all salient characteristics

The Government will conduct a thorough technical evaluation of the proposed equipment specifications to ensure they meet the necessary standards. The overall approach, equipment, and materials used will be evaluated in conjunction with other factors to determine which quote offers the best value to the Government. Proposals not meeting these requirements will not be considered for award.

• FACTOR 2: Past Performance:

o Contractor past performance information will be evaluated to determine relevance and recency. Past performance information that is not relevant to this acquisition will not be considered.

• FACTOR 3: Price:

o For award purposes proposal amounts will be evaluated for reasonableness. Proposals which are excessively high or low may be considered unreasonable and may receive no further consideration. Price will be evaluated based on Lowest Price Technically Acceptable.

ASSUMPTIONS, CONDITIONS & EXCEPTIONS

NOTE: Any exception to the RFP may render a proposal unacceptable.

If your company takes exception to any of the requirements of the SOW or terms/conditions of this contract, they must be clearly identified in your proposal. These will be reviewed for potential impact on your ability to successfully meet the Government’s requirements. Any assumptions, conditions or exceptions which may negatively impact performance of this requirement could render the proposal ineligible for award.