Attachment 6a Reqs Event Report.pdf

Page 1 of 4 Attachment 326A 03-2022

Required Event Reporting

INSTRUCTIONS: This document is to be used as a referral source to identify the written report(s) required for the specific event. This list includes, but is not limited to, events that must be documented and submitted through https://ers.scdjj.net (SCDJJ employees) and via email on the SCDJJ Event Report. Additional required reports are identified in the corresponding columns. The employee will determine the type of event based on the description and will submit the report(s) identified.

Type and Description of Event: The events listed and described are required to be reported using the SCDJJ Event Reporting System (ERS) and SCDJJ Event Report (Form 326A).

ERS Priority 1 and ERS Priority 2: The Division of Investigative Services maintains the ERS database to record and track events occurring within any location associated with SCDJJ. Reportable ERS events will be assigned to one of two categories, Priority 1 or Priority 2. The reporting time frame will commence when an employee is aware of the event or alleged event. If there is a question as to the priority type of an event, it will be assumed that it is a Priority 1 and a report of the event immediately will be made. If the event warrants a change in priority type, that change will be determined by the Chief Investigator which will be made following the report of the event.

Priority 1 events will be reported immediately following knowledge of the occurrence. The ERS Reporter will immediately call the SCDJJ Telecommunication Office and email the Event Report to inspectorgeneraleventreporting@scdjj.net for non-DJJ staff and access the ERS web: https://ers.scdjj.net for SCDJJ staff. Priority 2 events will be reported within 24 hours, or the next business day if the event occurs after business hours, on a weekend, or holiday using the same aforementioned method. (Priority 2 events should not be called in unless there is uncertainty about whether the event is Priority 1 or 2.)

Performance-based Standards: Each PbS Site Coordinator will have access to the ERS to ensure that the appropriate information is keyed into the PbS portal.

Juvenile Violation: The Disciplinary Hearing Office will have access to the ERS to conduct hearings according to Policy 924, Juvenile Behavior Management.

NOTE: Serious injury is defined at SCDJJ as an injury that requires medical treatment by a doctor, nurse practitioner, or emergency medical technician.

Type and Description of Event Required to be reported using the DJJ Event Report (Form I-3.2A)

ERMIS

Priority 1

ERMIS

Priority 2

Abuse (neglect) allegation of any type of serious neglect of a juvenile (actual or suspected) that involves/requires community medical evaluation or treatment

X

Abuse (physical) allegation of any type of serious physical abuse (actual or suspected) involving/requiring community medical evaluation or treatment

X

Abuse (sexual) allegation of a juvenile (actual or suspected) of any degree or nature X Abuse reported to SCDJJ, but allegedly occurred while the juvenile was under the supervision of any other agency/entity

X

Abuse (neglect) allegation of any type of neglect where no medical evaluation or treatment was required

X

SOUTH CAROLINA DEPARTMENT OF JUVENILE JUSTICE

Page 2 of 4 Attachment 326A

Abuse (physical) allegation of any type of physical abuse where a medical evaluation or treatment was not required

X

Abuse - all other allegations of a staff-on-juvenile abuse that are not previously listed X Accident that results in personal injury to any person X Accident that results in any property loss or damage X Arrest of an SCDJJ employee or contract employee for criminal activity on or off the job X Arson/attempted arson by a juvenile to any property X Assault and battery juvenile-on-juvenile X Assault and battery juvenile-on-staff (any location) X Assault and battery on any other person (not juvenile or staff) X Battery by/to a juvenile or staff (inappropriate physical contact) X Blood borne pathogen exposure to any person X Bomb Threat X Closure (temporary or permanent) of any SCDJJ office/facility/area due to disaster, fire, disease, or other hazard

X

Complicity to an ERMIS Priority 1 event X Complicity to an ERMIS Priority 2 event X Contraband – possession, use, display, distribution, and/or discovery of any person with illegal drugs, alcohol, or substances containing alcohol

X

Contraband – possession, use, display, distribution and/or discovery of any person with prescribed medication, pornography, and/or money

X

Contraband – possession, use, display, distribution, and/or discovery of any type of weapon X Damage of employee, intern, volunteer, guest, visitor personal property/vehicle while on SCDJJ property

X

Type and Description of Event Required to be reported using the DJJ Event Report (Form I-3.2A)

ERMIS

Priority 1

ERMIS

Priority 2

Death of a juvenile, employee, or any person in a DJJ facility, contracted facility, while on SCDJJ owned or contracted property, and/or while in the custody of DJJ staff, or while at community activities or appointments

X

Disturbances within, in, or around a DJJ facility, office, or area X Drugs – allegations of possession, use, and/or distribution of drugs or other type of drug involvement by SCDJJ staff, juvenile, or other person providing services to SCDJJ

X

Escaping/attempting to escape/conspiring to escape from detention, evaluation center or other secure facility, group home, wilderness program, mental health, , or other similar community residence program, or while during transport, escort or while on community activities or appointments

X

Fire equipment use or accidental discharge X Fire of any type or size on SCDJJ owned or contracted property X Gang activity involving juveniles and/or staff X Hostage situation X Inappropriate physical contact (Juvenile with another person) X

Page 3 of 4 Attachment 326A

Inappropriate relationship with juvenile (Employee or any other person not a juvenile) X Injury (*SERIOUS) to any person (juvenile, employee, other) while on SCDJJ property/contracted property that requires medical treatment by a doctor, nurse practitioner, or emergency medical technician

X

Injury to any person (juvenile, employee, other) while on DJJ property/ contracted property that does not require medical treatment or that requires minor medical treatment (not required to be administered by a doctor, nurse practitioner, or emergency medical technician)

X

Medication theft/loss – controlled medication X Medication theft/loss – non-controlled medication X Medication reaction (serious) X Medication reaction (minor) X Misconduct (Employee or other person not a juvenile) - misuse of State property or funds, fraud, release of confidential information, photographing juveniles, Internet, falsification of information, failure to report information, giving/receiving gifts from juvenile and/or juvenile’s family members

X

OC Spray intentional discharge (see Use of Chemical Force) X OC Spray accidental discharge X

Type and Description of Event Required to be reported using the DJJ Event Report (Form I-3.2A)

ERMIS

Priority 1

ERMIS

Priority 2

Quarantining of any SCDJJ state owned or contracted property of area due to disease X Relocation of a living unit of juveniles for any reason X X Riot – engaging in a major riot X Riot – inciting a major riot X Romantic relationship – allegation of consensual romantic relationship between any person and a juvenile or a juvenile and juvenile

X

Runaway (juvenile in a community-based residential setting while on probation or parole status, who leaves the facility without permission and local law enforcement is contacted

X

Security equipment theft/loss (key, lock, radio, ammunition, state cell phone, restraint device, suicide kit)

X

Security violation at any SCDJJ location by any person (not a juvenile) X Self-mutilation (serious) X Self-mutilation (minor) X Sexual assault of any type involving any person while on State owned or contracted property, or while under the custody of SCDJJ

X

Sexual misconduct or other sexual acting out misbehavior, not including indecent exposure X Staff-on-Juvenile sexual harassment X Staff-on-juvenile sexual misconduct X Stealing/possession of stolen property X Suicide (actual) or serious suicide attempt X Suicide (ideation) thinking, thoughts or talking about X Surveillance equipment tampering/destructing by any person X Threat – serious to employee on or off-duty X

Page 4 of 4 Attachment 326A

Tool theft/loss (inside juveniles’ living quarters) X Tool theft/loss X Under the influence of illegal drugs, alcohol or other substance (not juvenile) X Under the influence of illegal drugs, alcohol or other substance (juvenile) X Unauthorized property – possession, use, distribution, and/or discovery X Use of chemical force X Use of physical force X Utility loss for more than 2 hours (heat, water, air, telephone) X Vehicle accident (personal occurring on SCDJJ property) X Vehicle accident (state vehicle at any location) X Vehicle theft (personal occurring while on SCDJJ property) X Vehicle theft (state vehicle at any location) X Vehicle traffic violation while operating a state vehicle at any location X Visitor termination X Workplace violence X