Attachment-6-Vendor-Responsibility-Questionnaire.pdf
PDF 94 KB Posted
- Attached to
- RFP C000606 - Audio & Visual Equipment
- Solicitation number
- 2139402
- Issued by
- New York County, New York
About this file
This is a Vendor Responsibility Questionnaire attachment for RFP C000606, a New York State Department of Financial Services procurement for Audio and Visual Equipment. Vendors responding to this RFP must complete and submit a Vendor Responsibility Questionnaire to provide assurances of their business responsibility and capability. The questionnaire addresses vendor authorization to do business in New York, business integrity, financial and organizational capacity, and performance history. Vendors may submit the questionnaire online through the New York State VendRep System or provide a properly executed paper copy with their administrative proposal. Key dates for this procurement include questions due by October 5, 2026, a mandatory intent to bid submission deadline of October 16, 2026, a mandatory site visit by October 20, 2026, additional questions due by October 27, 2026, and final proposals due by November 24, 2026. All communications regarding this procurement are restricted under New York State Finance Law Section 139-j, with inquiries directed to RFP@dfs.ny.gov.
The Vendor Responsibility Questionnaire must be completed and attested by an owner or officer of the vendor and will become part of the procurement record. Vendors and subcontractors with anticipated fees exceeding $100,000 must each complete the questionnaire, answering every question with additional information provided as appropriate. For vendors without a New York State Vendor Identification Number or requiring VendRep System assistance, the Office of the State Comptroller's Help Desk is available at 866-370-4672, 518-408-4672, or ITServiceDesk@osc.ny.gov. The procurement establishes a 30 percent Minority and Women Business Enterprise (MWBE) contracting goal with no Service-Disabled Veteran-Owned Business or Disadvantaged Business Enterprise goals.
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Attachment 6 – VENDOR RESPONSIBILITY QUESTIONNAIRE INSTRUCTIONS
A contracting agency is required to conduct a review of a prospective contractor (and each subcontractor whose anticipated fees for the project are estimated to be over $100,000) to provide reasonable assurances that the vendor is responsible. The Department of Financial Services recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire.
Vendors must provide their New York State Vendor Identification Number when enrolling.
To request assignment of a Vendor ID or for VendRep System assistance, contact the Office of the State Comptroller’s Help Desk at 866-370-4672 or 518-408-4672 or by email at ITServiceDesk@osc.ny.gov.
Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the VendRep website https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms or may contact the Office of the State
Comptroller’s Help Desk for a copy of the paper form.
This questionnaire is designed to provide information to assist a contracting agency in assessing a vendor’s responsibility prior to entering into a contract with the vendor.
Vendor responsibility is determined by a review of each vendor or vendor’s authorization to do business in New York, business integrity, financial and organizational capacity, and performance history.
Vendors (and subcontractors) must answer every question in the questionnaire and where appropriate additional information may be required for the questionnaire to be complete and accurate. The completed questionnaire and responses will become part of the procurement record.
It is imperative that the person completing the Vendor Responsibility Questionnaire be knowledgeable about the proposing vendor’s business and operations as the questionnaire information must be attested to by an owner or officer of the vendor.
Vendor Responsibility Questionnaire Requirement:
The Vendor has (Please check the appropriate box):
____ Certified and filed the Vendor Responsibility Questionnaire on-line via the New York State VendRep System; OR
____ Included a properly executed paper copy of the Vendor Responsibility Questionnaire with the Administrative Proposal.
https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire mailto:ITServiceDesk@osc.ny.gov https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms
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