Attachment-1-Bidder-Submission-Checklist.pdf

144 KB Posted

Attached to
RFP C000606 - Audio & Visual Equipment
Solicitation number
2139402
Issued by
New York County, New York

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This is a Bidder Submission Checklist document related to RFP C000606 issued by the New York Department of Financial Services (DFS) for the procurement of Audio and Visual Equipment. The RFP solicitation requires prospective contractors to submit proposals by 3:00 PM ET on Tuesday, November 24, 2026. Prior to proposal submission, bidders must complete several mandatory steps including submission of an Intent to Bid by 3:00 PM ET on Friday, October 16, 2026, and attendance at a mandatory site visit by 3:00 PM ET on or about Tuesday, October 20, 2026. The procurement process includes two question-and-answer periods, with initial questions due by 3:00 PM ET on Monday, October 5, 2026, and answers posted by Friday, October 9, 2026, followed by additional questions due by 3:00 PM ET on Tuesday, October 27, 2026, with responses posted by Tuesday, November 4, 2026. All inquiries regarding the RFP must be directed to RFP@dfs.ny.gov, and any extraneous terms must be submitted during the designated question-and-answer period.

The procurement establishes a Minority/Women Business Enterprise (MWBE) contracting goal of 30.00%, while Service-Disabled Veteran-Owned Business (SDVOB) and Disadvantaged Business Enterprise (DBE) goals are set at 0.00%. No business enterprise has been awarded an identical or substantially similar contract within the past five years. Communications regarding this procurement are restricted under New York State Finance Law, Section 139-j, limiting bidder inquiries to designated contacts only via email.

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Attachment-4.6-Interested-MWBE-and-SDVOB-Vendors.pdf PDF
Attachment-4.3-MWBE Subcontractors and Suppliers Notice-of-Intent-to-Participate.pdf PDF
Attachment-9-Mandatory-Intent-to-Bid-Form.pdf PDF
Appendix-D-Primary-Security-&-Privacy-Mandates-September-2026.pdf PDF
RFP C000606 - Audio-Visual Equipment.pdf PDF
Attachment-4.2-Workforce-Utilization-Plan.pdf PDF
Appendix-F-The-Department-of-Financial-Services-Insurance-Requirements.pdf PDF
Appendix-C-Information-Security-and-Cyber-Security-Requirements.pdf PDF
Attachment-5.1-Diversity-Practices-Questionnaire.pdf PDF
Attachment-4-MWBE-and-Equal-Employment-Opportunity-Requirements.pdf PDF
Attachment-4.5-Request-for-Waiver-Form.pdf PDF
Appendix-E-The-Department-of-Financial-Services-Standard-Clauses.pdf PDF
Attachment-11-Building-Standards-and-Insurance-Requirements.pdf PDF
Attachment-4.4-Minority-and-Woman-Owned-Business-Enterprises-Equal-Opportunity-Policy-Statement.pdf PDF
Attachment-8-Minimum-Bidder-Qualifications 3.13.26.pdf PDF
Appendix-A-June-2023.pdf PDF
Attachment-10-Cost-Proposal-Response-Form.xlsx XLSX spreadsheet
Attachment-5-MWBE-Diversity-Practices.pdf PDF
Attachment-7-Bidder-Questions-and-Proposed Modifications-Form.xlsx XLSX spreadsheet
Attachment-3-New-York-State-Required-Certifications-Packet.pdf PDF
Attachment-2-Bidder-Information-and-Attestation.pdf PDF
Attachment-6-Vendor-Responsibility-Questionnaire.pdf PDF
Attachment-5.2-Diversity-Practices-Scoring-Matrix.pdf PDF
Attachment-4.1-Workforce-Composition-Form.pdf PDF
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ATTACHMENT 1: SUBMISSION CHECKLIST

C000606 - Audio-Visual Equipment Design Services

Bidder Name Date

Technical Proposal:

1. Did the Bidder provide a complete electronic version of the

Technical Proposal? Yes No

2. Does the proposal contain all components of the Technical

Proposal, as stated below? Yes No A. Table of Contents Yes No B. Executive Summary Yes No C. Project Plan for meeting SLAs Yes No D. Plan Drawings Yes No E. References Yes No

3. Excluding table of contents and letters of reference, is Technical Proposal 25 pages or fewer? Yes No

Cost Proposal:

1. Did Bidder provide a complete and responsive electronic version of the

Cost Proposal? Yes No

2. Did Bidder complete and sign Attachment 10: Cost Proposal

Response Form? Yes No

Administrative Proposal:

1. Did Bidder provide a complete electronic version of the

Administrative Proposal? Yes No

2. Did Bidder submit signed copies of:

• Attachment 2: Bidder Information and Attestation Yes No

• Attachment 3: New York State Required Certifications Packet Yes No

• Attachment 4: MWBE and Equal Employment Opportunities Requirements (Attachments 4.1, 4.2, 4.3, 4.4 and 4.5) Yes No

• Attachment 5: Response to the Diversity Practices Questionnaire, with supporting documents (Attachment 5.1) Yes No

• Attachment 6: Vendor Responsibility Questionnaire (hardcopy or submitted electronically in the State’s VendRep system) for the Bidder and any subcontractor anticipated to receive a subcontract in excess of $100,000 Yes No

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