Attachment-10-Cost-Proposal-Response-Form.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- RFP C000606 - Audio & Visual Equipment
- Solicitation number
- 2139402
- Issued by
- New York County, New York
About this file
This is a Cost Proposal Response Form for RFP #C000606 - Audio-Visual Equipment Design Services issued by the State of New York Department of Financial Services. The RFP solicits proposals from contractors to design and provide audio-visual equipment services. Key dates include mandatory questions due by 3:00 PM ET on Monday, October 5, 2026, with answers posted by Friday, October 9, 2026. A mandatory Intent to Bid submission and site visit are both due by 3:00 PM ET on Friday, October 16, 2026 and Tuesday, October 20, 2026, respectively. Additional questions are due by 3:00 PM ET on Tuesday, October 27, 2026, with answers posted by Tuesday, November 4, 2026. Proposals must be submitted by 3:00 PM ET on Tuesday, November 24, 2026. The contract term is five years, and vendors must submit any proposed modifications during the Question and Answer periods.
The cost proposal requires vendors to provide firm fixed pricing for two primary deliverables: a Final Project Plan and a Fully Installed and Operational A/V System. Vendors must also submit yearly recurring costs for support and maintenance across all five contract years. Additionally, vendors must provide a not-to-exceed hourly rate for System Customizations and Enhancements services and a percentage markup rate for parts, with the Department estimating $15,000 annually ($75,000 over five years) in material costs. All proposed costs must be submitted in the designated green cells, with totals auto-generating in red boxes. Vendors are responsible for verifying calculation accuracy, and incomplete bids may result in rejection. The procurement includes a 30 percent Minority/Women Business Enterprise (MWBE) contracting goal with no Service-Disabled Veteran-Owned Business or Disadvantaged Business Enterprise goals.
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Text version
Sheet1
| Vendor Name: __________________________________ | ||
| RFP #C000606 - Audio-Visual Equipment Design Services | ||
| Total Cost: | $ - 0 | |
| Vendors: To complete this form, please provide a firm fixed dated for Deliverables: Final Project Plan and Fully Installed and Operational A/V/ System in the areas highlighted in Green. Provide a yearly rate for support & maintenance and for unlimited license for use of their Audio and Visual Equipment for each year of the five-year Contract in the areas highlighted in Green. Finally, provide an not-to exceed hourly rate and percentage mark up rate for System Customizations and Enhancements to be used at the discretion of the Department over the term of the Contract. Totals will auto-generate in the Red total boxes. Vendors are responsible for verifying accuracy of all calculations. |
Please provide quotes for all fields specified on the cost sheet, otherwise the bid may be rejected. Additionally, any proposed modifications must be submitted during either/both Question and Answer periods for the RFP.
| Audio-Visual Equipment Design Services Deliverables | Bidder Proposed Cost | Total Cost |
| Final Project Plan | $ - 0 | |
| Fully installed and operational A/V system | $ - 0 |
| Year #1 | Year #2 | Year #3 | Year #4 | Year # 5 | Total | |
| Support and Maintenance (annual recurring cost): | $ - 0 |
| System Customization and Enhancements | Hourly Rate | Estimated Hours | 5-Year Total |
| Bidder Proposed Not to Exceed Rate: | 250 | $ - 0 |
Parts Mark-up Rate Percentage Mark-up
| (per item) * | Estimated Annual Cost for Materials | 5-Year Total | ||
| Bidders percentage mark-up for materials | $15,000.00 | $ - 0 | ||
| *Bidder must supply the percentage mark-up on all Parts requested in the Green Cell under Parts Mark-Up Rate. The Department estimates $15,000.00 per year ($75,000.00 over 5 years) in material parts for all work completed. The number is an estimate only and does not guarantee of the amount of materials needed. Actual per year dollar amount of materials needed may vary. The Department will only pay the actual cost of the material parts utilized, plus percent mark-up bid, to complete the work requested by the Department. |
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