Attachment 6 - Safety Review r_Redacted.pdf
PDF 241 KB Posted
- Attached to
- Industrial Machine Maintenance Federal contract opportunity
- Solicitation number
- W911N225R0005
About this file
This is a Safety Office Review memorandum from Letterkenny Army Depot (LEAD) regarding Industrial Machine Maintenance Services, dated August 27, 2024. The document outlines safety requirements and standards that must be met by the contractor who will provide emergency repairs, non-emergency repairs, and Preventative Maintenance services for industrial machines at LEAD.
The contractor must comply with LEAD's Safety Management System (ISO 45001, AS9100, and AS9110 certified) and meet or exceed all safety requirements including LEAD-R 385-1, Army Safety Program AR-385-10, OSHA standards, and various other regulatory requirements. Key requirements include: machine guarding compliance, lockout/tagout procedures, proper equipment installation and maintenance according to manufacturer specifications, hazardous materials approval through LEAD's HMAG group, maintaining Safety Data Sheets, wearing appropriate PPE, and incident reporting within 24 hours. The contract period consists of one base year and two 12-month option years. The contractor must submit Form 4733 (LEAD Contractor Chemical Checklist) and SDSs for all chemicals before beginning work, and any contract changes must be reviewed by the LEAD Safety Office.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Performance Work Statement Industrial Machine Maint 26 Mar 2025.pdf | ||
| Attachment 4 - PWS Attachment B PM Price Schedule update 26 Mar 2025.xlsx | XLSX spreadsheet | |
| AMEND 0001 W911N225R0005 CONFORMED.pdf | ||
| AMEND 0001 W911N225R0005.pdf | ||
| Attachment 7 - DD Form 1423-1 A001 Contractor Training Certificates.pdf | ||
| Attachment 8 - DD Form 1423-1 A002 Safety Data Sheets.pdf | ||
| Attachment 10 - DD Form 1423-1 A004 PM Report.pdf | ||
| Attachment 4 - PWS Attachment B PM Price Schedule.xlsx | XLSX spreadsheet | |
| Solicitation W911N225R0005.pdf | ||
| Attachment 9 - DD Form 1423-1 A003 PM Checklist.pdf | ||
| Attachment 1 - Solicitation Notes.pdf | ||
| Attachment 2 - Performance Work Statement Industrial Machine Maint.pdf | ||
| Attachment 3 - PWS Attachment A PM Checklist.xlsx | XLSX spreadsheet | |
| Attachment 5 - PWS Attachment C PM Machinery Listing.xlsx | XLSX spreadsheet |
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Text version
DEPARTMENT OF THE ARMY
LETTERKENNY ARMY DEPOT
1 OVERCASH AVENUE
CHAMBERSBURG, PENNSYLVANIA 17201
Version 1
AMLD-SAF 27 August 2024
MEMORANDUM FOR: Directorate of Industrial Operations, (DIO)
ATTN: , Industrial Engineering Technician
SUBJECT: Safety Office Review of Industrial Machine Maintenance Services
1. Purpose: Letterkenny Army Depot (LEAD) Safety Office review of Industrial Machine Maintenance Services. The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform emergency repairs, non-emergency repairs, and Preventative Maintenance (PM) services for industrial machines as defined in the Performance Work Statement (PWS) (dated 8-24-24) except as specified in Paragraph 3.0 as Government Furnished.
The contractor shall perform to the standards in this contract.
The industrial machines (Technical Exhibits 1 through 4) support all of the programs at Letterkenny Army Depot (LEAD). When these machines breakdown, long downtimes impact the ability of LEAD to meet production and delivery schedules of these programs.
LEAD is requesting a service contract to ensure the machines are repaired and operational in the shortest amount of time to reduce the impact on production and delivery schedule.
LEAD is a data-driven, metrics-based organization that is ISO 45001 certified, AS 9100 and AS 9110 certified. Safety Review is based on PWS Received
This contract includes on-site services, materials, and equipment rental services. The Period of Performance shall be one base year of 12 month and 2 (two) 12-month option years.
The requestor is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.
2. The following information is recommended to be added to the Purchase Description and the contractor be notified of the following items.
a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.
b. The contractor will meet or exceed all of the LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, Applications and other consensus standards
AMLD-SAF
SUBJECT: Safety Office Review Industrial Machine Maintenance Services for Letterkenny Army Depot for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the COR for clarification.
c. LEAD Safety Program and Occupational Health Program (LEAD-R 385-1) can be found at https://letterkenny.army.mil/Info/Visitors-Information/. The Army Safety Program and Occupational Health Program is AR-385-10.
d. As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall meet or exceed the LEAD 385-1 Chapter 17- 3 machine guarding requirements.
e. The contractor shall meet or exceed LEAD lockout/tagout (LOTO) action and procedures for addressing and controlling hazardous energy during service and maintenance of machines and equipment in accordance with LEAD-R 385-1, Chapter 12. See LEAD Technical Point of Contact (TPOC) for the safe servicing and maintenance of machines and equipment, in which unexpected, energized equipment, damage to equipment or start-up of machine or equipment, or release of stored energy, could cause injury to employees.
f. Equipment installation/set-up, service, maintenance, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.
g. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under the contract are fully trained, licensed, certified, and competent for the position in which they shall be serving.
h. Contractors will comply with the Occupational Safety and Health Administration (OSHA) standards and LEAD R-385-1, and AR 385-10, safety rules and regulations.
Contractor shall have available copies of certifications, training certificates, required permits, and the Contractor’s safety plan or hazard analysis for the jobs to be performed at LEAD.
i. Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each phase of the operation and associated hazards.
j. The contractor shall assess each worksite for hazards prior to the start of work.
k. All chemicals on LEAD worksites shall be vetted and approved by the LEAD
Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1 Safety Bulletin 23-02.
l. A list of all approved hazardous materials and Safety Data Sheets (SDS) will be maintained at all worksites.
m. All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities.
n. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe
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