Attachment 6 - KATHERINE WALKER J_A Redacted.pdf

April 2019

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2120850P45618

PROJECT/TASK#

KATHERINE WALKER

DD FY20 Work Item(s) D- 017, D-047

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject work item/s

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in Work Items 017 / 047 of the “Statement Of Work” 017-Z-Drive Input Drive Shaft Thrust Bearing Renewal 047 Z-Drive Propulsion Units, Overhaul requires the Contractor to provide the services of a “Qualified” Technical Representative, who is familiar with the Ulstein model number 1350-H (now Rolls Royce) Z-drive propulsion unit and Cooper drive shaft support bearings, to accomplish the following on site: Assist with proper repair methods, and ensure compliance with manufacturer’s procedures & standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/ system.

The Technical Representative shall be present for all disassembly, inspection, and reassembly of the Z-drive system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

This requirement DOES NOT limit solicitation to only one source. The Statement Of Work only requires that the Technical Representative be familiar with the Ulstein model 1350-H Z-Drive propulsion unit and the Cooper drive shaft support bearings to accomplish the scope of work through experience or technical training. There are currently multiple venders on open market that can fulfill the requirements of these work items. During development of Work Items 017 and 047, it was determined to be necessary and cost effective to select representatives who are able to direct and ensure proper installation, alignment, and calibration of the equipment.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Not applicable, The specification package containing these work items may be solicited on open marked, to be awarded without limitations. The requirements set forth in Work Items 017 and 047 may be sourced out by the awardee as they see fit.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Not Applicable, There are multiple venders on open market that are capable of fulfilling the requirements.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The entire concept of having a “Technical Representative” is to direct the technicians and be available as a subject matter expert on the equipment being worked on. There are currently no limitations on open market as to “who” can be a subject matter expert and long as they are trained and / or have adequate experience with the equipment.

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2120850P45618

PROJECT/TASK#

KATHERINE

WALKER DD FY20

Work Item(s) D-023

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject work item/s

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in Work Item 023 of the “Statement Of Work” Thruster Unit (General), overhaul), requires the Contractor to provide the services of a “Qualified” Technical Representative, who is familiar with the Rolls Royce (formally Bird Johnson) equipment / system to accomplish the following on site:

Provide manufacturer’s proprietary information, software, and tools pertinent to the equipment / system and assist with proper repair methods, and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

This requirement DOES NOT limit solicitation to only one source. The Statement Of Work only requires that the Technical Representative be familiar with the Rolls Royce (formally Bird Johnson) equipment / system to accomplish the following on site:

To accomplish the scope of work through experience or technical training. There are currently multiple venders on open market that can fulfill the requirements of these work items. During development of Work Item 023, it was determined to be necessary and cost effective to select representatives who are able to direct and ensure proper installation, alignment, and calibration of the equipment.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Not applicable, The specification package containing these work items may be solicited on open marked, to be awarded without limitations. The requirements set forth in Work Items 023 may be sourced out by the awardee to meet the requirements if this scope of work.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Not Applicable, There are multiple venders on open market that are capable of fulfilling the requirements.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The entire concept of having a “Technical Representative” is to direct the technicians and be available as a subject matter expert on the equipment being worked on. There are currently no limitations on open market as to “who” can be a subject matter expert and long as they are trained and / or have adequate experience with the equipment.

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2120850P45618

PROJECT/TASK#

KATHERINE WALKER

DD FY20 Work Item D-039

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject work item/s

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in Work Item 39 of the “Statement Of Work” 039 Buoy Crane, Inspect & Service requires the Contractor to provide the services of a “Qualified” Technical Representative, who is familiar with the Appleton crane model SB230-42 equipment/system, to accomplish the following on site: Assist with proper repair methods, and ensure compliance with manufacturer’s procedures & standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/ system.

Ensure that the Tech Rep has a résumé of demonstrated experience with the system/equipment stated above.

SUPPLIES OR SERVICES CAN BE USED.

This requirement DOES NOT limit solicitation to only one source. The Statement Of Work only requires that the Technical Representative providing oversight be familiar with the Appleton crane model SB230-42 to accomplish the scope of work through experience or technical training. There are currently multiple venders on open market that can fulfill the requirements of these work items. During development of Work Item 039, it was determined to be necessary and cost effective to select representatives who are able to direct and ensure proper installation, alignment, and cal bration of the equipment.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Not applicable, The specification package containing these work items may be solicited on open marked, to be awarded without limitations. The requirements set forth in Work Item 039 may be sourced out by the awardee to meet the requirements of the specification..

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Not Applicable, There are multiple venders on open market that are capable of fulfilling the requirements.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The entire concept of having a “Technical Representative” is to provide technical oversight for the technicians and be available as a subject matter expert on the equipment being worked on. There are currently no limitations on open market as to “who” can be a subject matter expert and long as they are trained and / or have adequate experience with the equipment.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

The only option would be for government to completely eliminate the Tech Rep requirement and accept the risk to allow general laborers work on the equipment without technical oversight.

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2120850P45618

PROJECT/TASK#

KATHERINE

WALKER DD FY20

Work Item D-048

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject work item/s 048

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in Work Items 048 of the “Statement Of Work” Crane Winch DCV Replace requires the Contractor to provide the services of an Appleton Marine authorized/ licensed Tech Rep for the Crane model SB230-42 to accomplish the following on site: Provide manufacturer’s proprietary system / equipment information, software and tools and assist with and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment / system.

SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 6.302-1, only one responsible source & no other supplies / services will satisfy agency requirements.

Only the OEM manufacturer has the techniques, propitiatory design specifications, testing, quality assurance capability and documentation for the equipment associated with this work item. As such, only an authorized / licensed technical representative is qualified to provide the manufacture’s procedures and standards during disassembly, inspection, repair, installation, and / or calibration of the equipment and associated system.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE

This work item is part of a larger specification package that will be solicited on open market without restricting any potential offerors. This Work Item only requires that the Contract Awardee is responsible to retain the services of a certified Appleton Tech Rep prior to proceeding with the work item.

Tech Rep oversight is a requirement of the agency and is not subject to change at this time. The OEM Appleton Marine ® will not commission the equipment and will not be held responsible for any failures or damage to the equipment or injury to personnel if technical OEM oversight is not provided to install and calibrate this equipment.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Proprietary technical drawings and intellectual property and Commissioning of the equipment is required to make the modifications to the equipment safe and operational.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The equipment on the WLM-175 fleet is under strict configuration management rules, approved for use during the design phase for these Cutters. Configuration changes can only be approved through the Time Compliant Technical Order process. Due to these rules, unapproved substitutes are prohibited. The configured system descr bed within Work Item 048 was manufactured by Appleton Marine ® as well as the approved equipment provided in this TCTO (as Government Furnished Equipment) was designed by Appleton Marine ®