Attachment 6 - J and A - Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

August 2020

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE

TO SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION NUMBER

2122852P45019

PROJECT/TASK NUMBER

MARCUS HANNA DD FY22 –

WI037

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security (DHS), U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC) Icebreaker, Buoy and Construction Tender Product Line (IBCTPL) Contracting Office located at Building 55, Base Alameda, CA 94501-5100.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION. Authority: FAR 6.302.-1 Only One Responsible Source.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The Contractor must provide the services of qualified Tech Rep, who is familiar with the Rolls Royce (formerly Bird Johnson) equipment/system, to accomplish the following tasks – on site:

- Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system.

- Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES

CAN BE USED.

In accordance with FAR 6.302-1 Only One Responsible Source and No Other Suppliers or Services Will Satisfy Agency Requirements, only OEM manufacture that has the techniques, design specifications, testing, quality assurance capability, and documentation of the work items, equipment. As such, only an authorized/licensed technical representative and qualified to provide the manufacture’s procedures and standards during disassembly, inspection, repair modification, calibration and reassembly of the equipment/systems.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES

AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Work Item will be solicited for competition in FIR DS FY22 availability specification package.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Services is required to ensure compliance for work being performed on the project Work Items. The absence of an OEM technical representative on-site could cause significant damage to equipment if reassembly out of calibration. The manufacturing drawing and specifications are proprietary to EOM and have not been purchased by the Coast Guard.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Technician must have the techniques, design specifications, testing, quality assurance capability, and documentation necessary to provide services on the work items.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

USCG will continue to conduct market research; however, without proprietary technical information described above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER

CODE TELEPHONE

NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER CODE TELEPHONE

GConstant Text Box

HARRY CLAIBORNE DD FY22/WI: D-014

GConstant Text Box 2122852P45053

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2122852P45053

PROJECT/TASK NUMBER

HARRY CLAIBORNE

DD FY22/WI: D-024

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security (DHS), U.S. Coast Guard (USCG) Surface Force Logistics Center (SFLC) Icebreaker, Buoy and Construction Tender Product Line (IBCTPL) Contracting Office located at Building 55, Base Alameda, Alameda, CA 95401-5100. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION. Authority: FAR 6.302.-1 Only One Responsible Source.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in the “Statement Of Work” Crane Winch DCV Replace requires the Contractor to provide the services of an Appleton Marine authorized/ licensed Tech Rep for the Crane model SB230-42 to accomplish the following on site: Provide manufacturer’s proprietary system / equipment information, software and tools and assist with and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment / system

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 6.302-1, only one responsible source & no other supplies / services will satisfy agency requirements.

Only the OEM manufacturer has the techniques, propitiatory design specifications, testing, quality assurance capability and documentation for the equipment associated with this work item. As such, only an authorized / licensed technical representative is qualified to provide the manufacture’s procedures and standards during disassembly, inspection, repair, installation, and / or calibration of the equipment and associated system.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

This work item is part of a larger specification package that will be solicited on open market without restricting any potential offerors. This Work Item only requires that the Contract Awardee is responsible to retain the services of a certified Appleton Tech Rep prior to proceeding with the work item. Tech Rep oversight is a requirement of the agency and is not subject to change at this time. The OEM Appleton Marine ® will not commission the equipment and will not be held responsible for any failures or damage to the equipment or injury to personnel if technical OEM oversight is not provided to install and calibrate this equipment.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Proprietary technical drawings and intellectual property and Commissioning of the equipment is required to make the modifications to the equipment safe and operational.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The equipment on the WLM-175 fleet is under strict configuration management rules, approved for use during the design phase for these Cutters. Configuration changes can only be approved through the Time Compliant Technical Order process. Due to these rules, unapproved substitutes are prohibited. The configured system described within the Work Item was manufactured by Appleton Marine ® as well as the approved equipment provided in this TCTO (as Government Furnished Equipment) was designed by Appleton Marine ®

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

USCG will continue to conduct market research; however, without proprietary technical information described above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER CODE

TELEPHONE

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE