Attachment 5 - USCG Ombudsman Notice.pdf
PDF 340 KB Posted
- Attached to
- CGC HAMMER DS FY26
- Solicitation number
- 70Z08525QIBCT0020
About this file
This document is a Notice for Filing Agency Protests for the United States Coast Guard (USCG) Ombudsman Program, which outlines the process for interested parties to file protests regarding USCG procurement. The program provides two protest resolution mechanisms: an informal forum and a formal agency protest. In the informal forum, parties are encouraged to first contact the Contracting Officer and then the USCG Ombudsman if concerns remain unresolved. The formal agency protest requires protesters to first attempt resolution with the Contracting Officer and can be filed with either the Contracting Officer or the Ombudsman directly.
Key details include the agency's goal to resolve protests within 35 calendar days, suspension of contract award or performance during the protest period (with exceptions for urgent and compelling reasons), and specific filing requirements. Protesters must provide information such as solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date. Formal protests must comply with FAR 33.103 requirements and be timely filed. Contact information is provided for submitting protests, including an email (OPAP@uscg.mil), fax (202-372-8447), and phone number (202-475-5786), with an alternative point of contact at the Surface Forces Logistics Center in Alameda, California.
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Text version
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative
Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.
Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the
Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S.
Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the
Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:
COMMANDANT (CG-9131)
U S COAST GUARD
OMBUDSMAN PROGRAM FOR AGENCY PROTESTS
EMAIL: OPAP@uscg.mil
Fax: 202-372-8447
Phone: 202-475-5786
More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp
Alternative Point of Contact:
United States Coast Guard
Surface Forces Logistics Center
Attn: Elizabeth Johnson Base Alameda, Building 55, 2nd Floor Alameda, CA 94501 Email: Elizabeth.A.Johnson@uscg.mil http://www.uscg.mil/acquisition/business/ombudsman.asp mailto:Daniel.Lovasz@uscg.mil
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