Attachment (5) Standard Proposal Form FINAL 12.20.22.pdf

ATTACHMENT 5

STANDARD PROPOSAL FORM

REQUEST FOR PROPOSALS No: N40085-23-RP-00067

PORTSMOUTH NAVAL SHIPYARD, KITTERY, ME IN-LEASE

FORMAT FOR OFFEROR SUBMISSIONS

The Offeror’s proposal shall consist of one original and four (4) hard copies in 8-1/2” X 11” format and one electronic file media sent via email with the sections below clearly labeled. All sections of the Proposal will be provided in a twelve (12) font size or greater.

Submittal

Section Description of Factor Number of Submittals Page Limit1

(8.5” x 11”)

I Executive Summary One original, 4 copies and one electronic copy 2

5 pages

II Relevant Experience/Past and

Present Performance

One original, 4 copies and one electronic copy 2

10 pages

III Financial Strength One original, 4 copies and one electronic copy 2

10 pages

IV Demonstrate Use Consistent with Navy Goals, Objectives, Prohibited Uses and Activities

One original, 4 copies and one electronic copy 2

5 pages

TOTAL 30 pages

NOTES:

1. Any pages exceeding the limits set above will be destroyed and not evaluated. The number of pages is evaluated per side. Printing on the front and back of a page will be considered two (2) pages. Supporting data such as mandatory forms, resumes, financial statements, certifications, site plans, design drawings, photos, organizational charts, etc. do not count against the page limits indicated above.

2. All sections of the proposal should be submitted in one single document via email.

PROPRIETARY INFORMATION: The Offeror shall mark all information that is proprietary and not releasable to the public as proprietary.

REQUIRED SUBMISSION INFORMATION: The Offeror’s submission must include the six

(6) sections identified below and include a description of the Offeror’s approach to the evaluation factors. These sections comprise the minimum compliance with the Navy’s goals and must be submitted in order for proposals to be considered complete. It is the desire of the Navy that

Offeror’s attempt to exceed these minimum requirements where possible.

SECTION I: OFFEROR’S EXECUTIVE SUMMARY

The Executive Summary is intended to familiarize the Navy with the Offeror and/or the Offeror’s organization, not to summarize the remaining sections of the proposal. The Offeror’s Executive

Summary will not be rated. The Executive Summary shall contain the following information:

The name, address, telephone, e-mail, and fax numbers of each principal, partner, and/or co-venturer participating on the Offeror’s team and full contact information for the representative authorized to act on behalf of the team who will serve as the main point-of-contact for all communications relating to the RFP.

Identification of any affiliation or other relationship between any of the members of the team responding to the RFP and any development company, parent company, or subsidiary.

A description of the Offeror’s status (whether a corporation, a nonprofit or charitable institution, a partnership, a limited liability company, a business association, or a joint venture) indicating jurisdiction under whose law the Offeror is organized and operating, and a brief history of the Offeror’s organization and its principals.

Date and location of establishment and the date of incorporation under the present name.

Explanation of types of services the Offeror provides and how they relate to the proposal.

Whether the Offeror (or any team member) has ever been terminated for default, non-compliance, or non-performance on a contract or lease. The Offeror shall provide a detailed description; and whether it (or any team member), has been within the past five

(5) years, in litigation, arbitration, or have had any judgments against the Offeror (or team member). If so, provide a detailed description.

Has the Offeror ever maintained or currently maintain errors and omissions insurance and, if so, the amount of the coverage, deductible, and the carrier of the insurance.

If the Offeror is a corporation, provide the following: (1) Articles of Incorporation and by-laws; (2) names, addresses, dates of birth, and Social Security numbers of officers and participating principals; (3) corporate resolution authorizing the proposed transaction; and

(4) Summary of Corporate Activity.

If the Offeror is a partnership/joint venture, the following: (1) partnership/joint venture agreement; (2) names, addresses, dates of birth, and Social Security numbers of the partners and (3) each principal member's appropriate history and background, assigned areas of responsibility, and any legally enforceable agreements or other mechanisms that will be relied on to ensure the Offeror's successful long-term operation.

If the Offeror is a sole proprietorship, provide the Social Security number, date of birth, current address.

SECTION II: OFFEROR’S RELEVANT EXPERIENCE, PAST AND PRESENT

PERFORMANCE:

Past and Present Performance:

The Offeror shall provide the name, address, telephone and fax numbers of at least two

(2) clients, or other stakeholders for whom the Offeror (or each team member) has successfully developed a project within or leased to the past ten (10) years, if applicable.

In addition to clients, the Offeror shall provide the above information from other project stakeholders that the Offeror considers important for the Navy to understand the success of the Offeror’s projects. These references should be able to assess the degree of client

(or other stakeholder) satisfaction. The Navy intends to contact the Offeror’s references who may be asked to discuss the Offeror with respect to the following:

o Quality of the working relationship with the client (facility tenant and/or owner) o Professionalism and integrity with which the Offeror conducted business o Responsiveness to the client’s needs and expectations o Level of communication o Value added to the project as the result of cost savings, favorable financing, positive asset management, etc.

o Delivery of the project within budget and on schedule o Quality control of the project design and construction o Other relevant aspects of the management of a project for a client

The Offeror shall be required to list all material instances of litigation or formal

Alternative Dispute Resolution (“ADR”) processes (e.g. - binding arbitration) during the last ten (10) years and involving a claim in excess of $50,000 to which each principal member has been a party relating to partnering and/or financial performance. For those matters involving a claim equal to or in excess of $500,000, the Offeror shall be required to provide a detailed description of the litigation or ADR process.

Demonstrate Maintenance and Management Capability:

The Offeror shall demonstrate its capability to understand and address the project’s maintenance and management responsibilities, including maintenance, repair, operations, and management experience. Specifically, the Offeror should provide their approach to maintenance/management of the project as well as describe previous comparable projects where they have performed similar functions. In addition, the Offeror should include detailed information (e.g. resumes) on personnel that will be involved in the management of the project and their demonstrated management experience.

SECTION III: OFFEROR’S FINANCIAL STRENGTH: This factor considers the extent of the Offeror’s experience in similar projects, especially under a leasing arrangement. The Offeror shall provide the following:

Dun & Bradstreet numbers for all team members.

Audited financial statements (or 10Ks if the entity is publicly owned) for the last three (3) years (parent and holding companies should submit audited financial statements if they intend to commit resources to a developer or joint venture in which they own a controlling interest). The financial statements should be prepared in accordance with generally accepted accounting principles (“GAAP”) and the financial auditor must be a nationally recognized firm in the accounting industry. The submission must include an assertion as to the accuracy made by the auditor. Auditor contact information should also be provided, If audited financial statements have not been performed for the Offeror’s corporation or partnership, or if the Offeror is an individual, a complete and current personal financial statement for the Offeror and all the Offeror’s partners/officers.

SECTION IV: Demonstrate Use Consistent with Navy Mission, Goals, Objectives, Prohibited Uses and Activities: The Offeror shall demonstrate how the location/facility is consistent with the Navy’s goals, objectives, prohibited uses and activities (as articulated in the

RFP). Specifically, Offerors shall describe how their proposed approach meets the goals, and objectives, and avoids prohibited uses and activities, of the Navy.

OFFEROR’S COVER PAGE

The Offeror’s proposal must include a completed Cover Page which shall consist of a completed and signed copy of the following:

OFFEROR’S COVER PAGE

(Name of Offeror) (Point of Contact)

(Street Address) (Telephone Number)

(City, State and Zip Code) (Fax Number)

(Electronic Mail Address)

1. This offer is valid for a period of 180 days from the date hereinafter written.

2. Receipt of amendment(s), is acknowledged.

3. Statement of Authority to Release Proprietary Information

I hereby certify that I have read the Request for Proposals and understand and approve of the release of the information in all proposal submittals to the Government and its contractors for the purpose of providing advisory/consulting services in the Government’s evaluation of this

Solicitation. I further understand that the Government and its contractors will not disclose any confidential information identified as such in these submissions.

4. I hereby state within this proposal that I will perform the requested site improvements as provided in Option 1 at the expense of the Navy OR I will grant the Navy permission to construct the site improvements as part of the lease to be subsequently entered into between us and the Navy.

Authorized representative and signatory for Offeror:

(Print) Name Title Date

Signature

SIGNIFICANT CHANGES

The Offeror shall advise the RECO in writing within five (5) business days of any significant changes affecting the proposal submission.

OFFEROR’S COVER PAGE PART II

The Offeror’s proposal must include a completed Cover Page Part II which shall consist of a completed and signed copy of the following:

RENT

Complete the rent and fees for the following:

Year 1:

Rent

Year 2:

Rent

Year 3:

Rent

Year 4:

Rent

Year 5:

Rent

Year 6:

Rent

Year 7:

Rent

Year 8:

Rent

OPTION 1 PRICING

Provide pricing for the build out Technical Requirements provided in Option 1:

Technical Requirement Price Restrooms/Locker Rooms/Break Rooms

(a) Toilet/Restrooms

i. A mirror above each lavatory.

ii. A toilet paper dispenser in each water closet stall that will hold at least two rolls and allow easy unrestricted dispensing.

iii. A coat hook on inside face of door to each water closet stall and on several wall locations by lavatories.

iv. At least one paper towel dispenser, soap dispenser and waste receptacle for every two lavatories.

v. Ceramic tile or comparable wainscot from the floor to a minimum height of 4 feet 6 inches.

vi. A counter area of at least 2 feet in length, exclusive of the lavatories (however, it may be attached to the lavatories) with a mirror above and a ground fault interrupt type convenience outlet located adjacent to the counter area.

vii. Where only one toilet room for each gender is provided on a floor on which the Government leases space, one single-occupant toilet room on that floor shall be accessible and designated as a unisex toilet.

Drinking Fountains

(a) Fountains shall include integrated bottle fill stations.

Electrical Power

(a) The electrical power service should be adequate to supply all equipment.

i. Provide power to all of the equipment listed in

Attachment (9) and its enclosures.

ii. At time of occupancy, facility shall have the electrical capability to support industrial processes.

iii. Provide emergency backup power if utility connection is deemed unreliable.

iv. Provide local disconnecting means for each machine, at appropriate voltage and adequate ampacity sizing.

v. Office spaces shall include two data ports per seat and one voice port per seat.

vi. Provide power to the RF heat sealers. Special attention shall be applied to these machines. This equipment has an industrial high frequency (RF) generator with a nominal output rating of 15,000 watts and nominal loaded frequency of 27.12 Mhz.

vii. Provide power to all air compressor equipment.

Mechanical and Plumbing

(a) Compressed Air

i. Provide compressed air generation and distribution within the building space to satisfy the requirements of the equipment being installed as shown in Attachment (9). The system shall be capable of maintaining 110psi at the flow rate required. The compressed air shall contain less than a -

40degF dewpoint.

ii. The compressors shall be located such that the operation does not require hearing protection of the occupants.

iii. Provide branch piping local to each piece of equipment to accommodate local connections.

Heating, Ventilation, and Air Conditioning (HVAC)

(a) Zone control: If additional equipment is necessary to meet requirements of

C.12, Concealed package air conditioning equipment shall be provided to meet localized spot cooling of tenant special equipment.

IT Network

(a) Provide commercial fiber internet service to the facility with a minimum

1000mbs upload and download speed.

(b) Provide commercial phone service to the facility for a minimum of 60 users.

(c) Provide dedicated telecommunication room that contains demarcation equipment. Room shall be sized to accommodate two telecommunication racks in addition to lessor owned demarcation equipment.

Telecommunication room shall have adequate cooling, power and grounding. Telecommunication room shall be dedicated to telecommunication, security, and fire alarm equipment and shall not share space with other systems. Provide a 208Y/120V, 3-phase panel board within the telecommunication room, dedicated to the telecommunication room and telecommunication equipment.

Total Option 1 Pricing: Total:

TERM

Start Date: __________________ End Date: _____________________

SQUARE FOOT

Total Square Feet of Space Provided: _____________________

OCCUPANCY DATE

List the earliest available occupancy date: _________________________________

CERTIFICATIONS

Please clearly state if you meet the following requirements:

REQUIREMENT YES NO

Area of Consideration (section C.1)

Occupancy Date (section B.9(d)(1)(ii.)

Technical Requirements and Specifications (section C)

Security Requirement (section C.23)

* If you answered no to any of the above requirements please provide additional information as an attachment.

Authorized representative and signatory for Offeror:

(Print) Name Title Date

Signature