Attachment_5_Specifications.pdf

Solicitation (Request for Quotes) no. 140P8322Q0049

Attachment no. 3, Specifications (7/22/22)

Refurbish Decorative Fountain Pool, FOVA

FORT VANCOUVER NATIONAL HISTORIC SITE

REFURBISH MCLOUGHLIN DECORATIVE FOUNTAIN POOL

PROJECT SPECIFICATIONS

GENERAL REQUIREMENTS

By: Alex Patterson

Date: 6/9/2022 (revised 7/22/22)

PART 1 – SUMMARY OF WORK & DEFINITION OF CLINs

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. General: All work outlined below will be performed under a single contract.

B. Project Location: This project is located at 713 Center Street, Oregon City, OR 97045.

C. Project Background: The McLoughlin Fountain is a historic landscape feature being renovated by the NPS. The decorative cast iron fountain has been removed by the NPS and undergone conservation treatment. Prior to the decorative cast iron fountain being reinstalled, the concrete lined pool needs to be refurbished and resealed to be watertight.

D. Project Scope of Work / Definition of Contract Line Items: The Work consists of the following:

1. Price Schedule Line Item 01: Replace existing concrete lining including removal of dedication plaque and pedestal, new rebar and shotcrete, install new watertight fitting for electrical and water, sand new concrete surface to smooth, seal with 5 year acrylic penetrating sealer. Contractor will provide lump sum price.

1.2 REFERENCE DOCUMENTS / REPORTS

A. General: The following reference documents / reports are attached or available upon request to supplement the information in the specifications:

1. NPS Forms (RFI, CM-16, and QC Daily Report)

2. Site Location Map with Project Area Limits, Preferred Access, Approved Staging and

Storage Area, and Sensitive Avoidance Areas

1.5 GOVERNMENT-FURNISHED ITEMS

A. Government-Furnished Items: The government will furnish the following products or materials for use on this contract: Ceiling Tiles to be furnished and installed by Government.

1.6 PUBLIC / STAFF USE OF THE SITE

A. General: The project site open to the public during construction as it is within a public park.

At all times the Contractor shall conduct their operations to ensure the least inconvenience to the public and staff. Temporary closures of immediate work area shall be implemented to ensure a safe work area.

1.7 CONTRACTOR USE OF SITE

A. General: Limit construction operations to the project area limits as outlined on the attached

Site Location Map.

B. Park Regulations: Ensure all personnel (contractors, subcontractors, and vendors) entering or working in the park are familiar with and obey all park regulations. Law enforcement rangers will intervene if they perceive any unsafe or unlawful activity.

C. Site Access: The contractor shall access the project site as outlined on the attached Site

Location Map. Do not drive vehicles off road or access non-project areas without permission from the Contracting Officer or their representative.

D. Working Hours: Regular work hours shall be limited to daylight hours from 7:00 a.m. until

5:00 p.m. Monday through Friday, excluding government holidays. Work outside regular hours requires advance approval from the Contracting Officer.

E. Staging and Storage: Confine the staging and storage of equipment and materials to the areas as shown on the Site Location Map or as established at the preconstruction meeting. The

Contractor will be responsible for the security of all equipment and materials at the jobsite.

F. Property Damage: The Contractor is required to report missing, lost, stolen, or damaged property occurring within the park. This report must be made to the Park Facility Manager at the first available opportunity at: 360-921-6240

G. No Smoking Policy: Smoking is prohibited inside or outside within 25 feet of any buildings in the park. This applies to existing buildings and buildings under construction or renovation.

Discarding of tobacco products or debris anywhere other than into designated tobacco receptacles is considered littering and subject to fines.

PART 2 – WORK RESTRICTIONS

2.1 WORK RESTRICTIONS

A. General: The Contractor must comply with the following work restrictions:

B. Vehicles / Heavy Equipment:

1. Rules of the Road: All vehicles and heavy equipment will comply with posted traffic regulations, including speed limits and double-yellow center lane markings. Vehicles and heavy equipment shall take every safe opportunity to use paved roadside pullouts in order to allow faster moving traffic to pass. Failure to comply with traffic regulations will result in a citation being issued to the driver.

2. Vehicle Parking: The contractor shall park vehicles and heavy equipment in designated areas as shown on the Site Location Map or as established at the preconstruction meeting.

3. Driveways and Entrances: The contractor shall keep driveways and entrances serving the premises clear and available to the government, government employees, and emergency vehicles at all times.

4. Vehicle Exhaust: All vehicles will be properly maintained to ensure that the exhaust produced is within legal limits. Effects of excessive vehicle exhaust may be subject to enforcement of State and Federal laws regarding emissions as well as those regarding threatened and endangered species.

5. Spills: The Contractor shall be responsible for any cleanup efforts required in accordance with 40 CFR and all applicable state environmental quality laws regarding disposal and cleanup of hazardous / industrial wastes. The Contractor must immediately notify the

Contracting Officer of spills.

6. DOT Compliance: All vehicles are to be compliant with all DOT requirements including but not limited to driver with appropriate license class, medical examiner card as appropriate with license class, carrying three (3) triangles or three (3) flares, mounted fire extinguisher, and valid DOT safety sticker.

C. Resource Protection:

1. General: The Park is committed to protecting natural and cultural resources found within the park and adjacent lands. The Contractor must comply with the following rules and conditions:

2. Preservation of Natural Features: Prevent damage to natural surroundings.

a. Do not attach ropes, wires, guy lines, cables, or chains to trees or vegetation. Restore damaged areas and replace damaged trees, vegetation, and grass at no additional expense to the government.

3. Archaeological Resources: Archaeological resources are physical evidence of past human activity, including evidence of the effects of that activity on the environment.

Archaeological resources are found above and below the ground surface. The Contractor, or designee, will observe all ground-disturbing activities in archaeological sensitive areas.

If the Contractor discovers resources, the Contractor shall stop work or relocate to a non-sensitive area and notify the Contracting Officer immediately. The Park may also have an Archaeological Monitor at the jobsite who is authorized to stop work upon discovery of archaeological resources. Archaeological resources typically found in the park or at the project site will be discussed further at the preconstruction meeting.

PART 3 – PROJECT MANAGEMENT

3.1 SUBMITTALS

A. Submittal Documents: The following documents shall be submitted no later than 14 calendar days after contract award and a minimum of seven (7) calendar days prior to the

Preconstruction Meeting. If all of these documents have not been received prior to the scheduled Preconstruction Meeting date, the meeting will be cancelled and the Notice to

Proceed (NTP) will not be issued. Work shall not commence until written Notice to Proceed

(NTP) has been issued.

1. Letter designating the Project Superintendent.

2. Construction Schedule - Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final (substantially complete) and final (entirely complete) inspection dates, and other major milestones. Provide updates to baseline schedule as needed or as requested (when there is a change to the critical path).

3. Schedule of Values (SOV) – Submit a schedule of values with a breakdown of component work activities for which progress payments will be requested. The total costs for the component work activities shall equal the total contract price.

4. Accident Prevention Plan (APP) – Submit a “site specific” accident prevention plan with the following information (at a minimum). Refer also to PART 5 Safety Requirements.

Contractor’s APP will include a detailed COVID-19 safety plan IAW all federal, state, and county requirements.

a. Name of the supervisor responsible for executing the plan.

b. Emergency contact phone numbers.

c. Map of local area emergency medical facilities relative to the jobsite.

d. First aid and emergency medical procedures / forms.

e. Company safety plan / protocol.

f. Job hazard analysis (JHA) completed for each major work activity.

5. Quality Control Plan (QCP) – Submit a “site specific” quality control plan with the following information (at a minimum). Refer also to PART 6 Quality Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Organizational flow chart showing key staff / subcontractors.

c. Qualifications of key staff and subcontractors with applicable licenses / certificates.

d. Communications and reporting plan / procedures / forms (include NPS daily report form, RFI form, and CM-16 form along with Contractor forms).

e. Testing and inspection procedures at all phases of the project (i.e., preparatory, initial, follow-up) to ensure quality, with steps for correction of work / re-work.

6. Construction Waste Management Plan – Submit a construction waste management plan that addresses storage, handling, and disposal of all trash, recyclables, non-hazardous construction waste, and hazardous waste generated from the execution of the work.

Refer also to PART 8 Execution.

7. A list of Subcontractors for this project.

8. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

9. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

10. Indoor Air Quality (IAQ) Management Plan – For projects with indoor work, complete and submit an indoor air quality management plan that addresses control of dust and airborne particulates, emissions from motorized equipment, fumes or vapors from products, moisture and humidity, and ventilation.

B. Submittal Documents-Materials: The following documents shall be submitted to the

Contracting Officer prior to construction mobilization. If these documents have not been received and approved by the NPS prior to construction start, the construction start date may be delayed.

1. Product Data – Submit product cut sheets / material data on all products to be used for approval. Indicate the size, model, or type of each recommended product.

2. Samples – When requested, submit a physical sample of a product or an array of color choices for approval, if applicable.

3.2 PRECONSTRUCTION AND PROGRESS MEETINGS

A. Preconstruction Meeting: Before the start of construction, the Contracting Officer will arrange for a preconstruction meeting either on site or via teleconference. The meeting agenda will include the following topics:

1. NPS Roles & Responsibilities

2. Key Contractor Personnel

3. Coordination with Subcontractors

4. Correspondence & Submittal Procedures

5. Submittals

6. Park Rules & Regulations

7. Work Hours and Weekend, Holiday, and Night Work

8. Project Information

a. Jobsite Access & Parking

b. Staging, Storage, and Laydown Area(s)

c. Temporary Facilities & Controls

d. Jobsite Restrictions

e. Resource Protection

f. Weather, Climate, Environmental Conditions

g. Reference Documents

9. Labor Standards Provisions

10. Labor Interviews

11. Payroll Reports

12. Payments to the Contractor

13. Change Orders / Modifications

14. QC Daily Reports

15. Inspections

16. Acceptance and Rejection of Work

17. Closeout Procedures & Submittals

18. Contract Period of Performance

19. Notice to Proceed

3.3 REQUESTS FOR INFORMATION (RFIs)

A. General: On discovery of the need for additional information or interpretation of the Contract

Documents, the Contractor shall prepare and submit an RFI utilizing the NPS form.

1. Contracting Officer will only respond to RFIs submitted by the Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. RFI Form: Include a detailed, legible description of the subject or item needing information or interpretation on the RFI Form with:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, if applicable.

5. Drawing number and detail references, if applicable.

6. Photographs or sketches, if applicable.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the contract time or the contract sum, Contractor shall state the impact in the RFI.

C. Response to the RFI: The Contracting Officer will review each RFI, determine the action required, and respond accordingly.

PART 4 – SUBMITTAL PROCEDURES

4.1 SUBMITTAL PROCEDURES

A. CM-16 Transmittal Form: All submittals shall be transmitted using NPS CM-16 form sent via email . No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Complete all applicable fields, sign the form, and attach all supporting documentation.

B. General Submittal Procedures:

1. Processing Time: Allow 7 days for NPS review of a submittal. When review is complete, an e-mail notification will be sent to the Contractor. No extension of contract time will be authorized because of failure to transmit submittals in a timely manner.

2. Approved Equals: For each item proposed as an “approved equal” submit supporting data including:

a. Comparison of the salient characteristics of the proposed item with that specified.

b. Name, address, and telephone number of vendor.

c. Manufacturer’s literature.

d. Compliance with the Buy American Act.

3. Electronic Submittals: Transmit all submittals except physical samples in PDF format.

4. Physical samples: Deliver physical samples to COR (or onsite POC).

PART 5 – SAFETY REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. General: The Contractor must comply with the following safety requirements:

1. First Aid Equipment: Provide adequate first aid equipment for all contract employees for the hazards associated with the types of ongoing construction work at the site.

2. First Aid Training: Provide adequate training to all Contractor personnel to ensure prompt and efficient application of first aid.

3. Personal Protective Equipment (PPE): Provide personal protective equipment (PPE) that meets applicable OSHA and ANSI standards for all contract employees.

4. Hazardous Materials: Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury. Store hazardous materials in accordance with manufacturer’s and OSHA recommendations. Maintain MSDS onsite for each chemical used on the jobsite.

Immediately report all spills of hazardous materials to the contracting officer.

5. Safety Meetings: At a minimum, conduct weekly "toolbox" safety meetings. These meetings shall be conducted by a job superintendent or crew leader and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the week.

6. Emergency Contacts: Post telephone numbers and reporting instructions for ambulance, hospital, fire department, police, and park dispatch in conspicuous locations at the site.

7. Emergency Medical & Accident Reporting: In the event of an emergency / medical incident, the Contractor shall Dial 911 as needed.

PART 6 – QUALITY REQUIREMENTS

6.1 QUALITY REQUIREMENTS

A. General: The Contractor is responsible for all quality control to guard against defects and deficiencies in the work. Inspect and test work as needed to ensure that the quality of materials, workmanship, construction, finishes, and functional performance are in compliance with applicable specifications, drawings, codes and standards, and the QC Plan.

B. Quality Control (QC) Daily Reports: Submit quality control daily reports documenting the progress and quality of the work. The daily report shall be typed, legible, and complete and include representative photos. The daily report shall be submitted on a daily basis no later than the day after the work. The NPS prefers that the contractor use the NPS daily report form, but an alternate form will be allowed if it contains all major sections of the NPS form.

PART 7 – TEMPORARY FACILITIES & CONTROLS

7.1 TEMPORARY FACILITIES & CONTROLS

A. General: The contractor will be allowed to set up temporary facilities and controls as outlined. All temporary facilities and controls shall be removed from the site before final acceptance of the work.

B. Temporary Utilities: The following utilities / services are available for use at the project site:

1. Electrical Power Service: Electrical power service is available from facilities at or near the project site for use on the contract without charge. Provide all connections and extensions of services in a safe manner in compliance with NEC, NEMA, and UL standards and regulations.

2. Water Service: Non-potable water service is available from facilities at or near the project site for use on the contract without charge. Provide all connections and extensions of services with proper backflow prevention devices in compliance with

AWWA standards and local regulations.

3. Sanitary Facilities: Restrooms are not available at the site. The contractor shall supply properly ventilated, weather-proof, lockable, portable toilets. The contractor shall properly pump / empty these toilets on a regular basis and keep toilet clean so as not to attract insects / animals.

4. Telephone Cellular Service: The project site does have cellular service.

C. Temporary Office: The construction of temporary office buildings or installation of trailers will not be allowed in the park.

D. Temporary Storage: The Contractor is responsible for ensuring all materials are new and undamaged from weather, age, or neglect. All temporary storage sheds or containers shall be weather tight to prevent damage to materials. If materials appear to be used, damaged, aged, or neglected, the Contracting Officer may request the items be replaced with new at no additional cost to the government.

PART 8 – EXECUTION

8.1 EXECUTION

A. Examination: Examine the project area and site facilities and verify compatibility between existing conditions and the scope of work. The overall physical condition of the concrete pool is poor and generally soft, with surface crazing and flaking of what appear to be repeated refacing of the pool with thin cement skim coats, or similar. There are also two major cracks that contain old repairs filled with a flexible compound that is now hardening and aging. There are also several old cement patches, especially around the edge of the pool, that are beginning to crack and fail.

B. Preparation: Take field measurements or conduct surveys to verify quantities and dimensions before procurement and fabrication or installation.

1. Existing dedication plaque pedestal shall be removed to accommodate for shotcrete overlay. Dedication plaque to be given to the on-site COR. Additionally, remove obsolete rusted water pipe, to which pedestal is attached.

2. Existing inter liner of water fountain pool shall be pneumatically chipped back to achieve at least ¼” amplitude to accommodate for proper adhesion of new shotcrete overlay.

Existing top lip of fountain pool shall be removed and replaced at same time as the inner liner of fountain pool. Existing lip is part of an earlier renovation which is failing.

C. Installation: Install all systems or components according to the specifications, manufacturer’s recommendations, permit conditions (where applicable), and local, State, and Federal codes, standards, and regulations. All systems or components shall be complete and operable.

1. Reline concrete pool with 3 inches of structural shotcrete overlay. Additionally, Fountain pedestal shall be pneumatically chipped backed three inches to maintain original dimensions after new shotcrete overlay is installed.

2. Shotcrete shall be reinforced with #2 rebar placed one foot on center, EW. Rebar shall be doweled and epoxy into existing structure. Shotcrete shall be sand finished to achieve a weathered aged appearance. Shotcrete mix design Shelby 5000 PSI and shall include microfiber to enhance durability. Shotcrete mix design shall also include a waterproofing agent as the shotcrete will be holding the water. All shotcrete shall be sealed with a 5 year acrylic penetrating sealer.

D. Correction of the Work: Upon discovery of defects or damage of new work or to existing facilities damaged by new work, repair or replace damaged systems or components and restore substrates and finishes.

E. Progress Cleaning: Clean the project site and work area on a daily basis. Keep site free of waste and debris in proper containment. Properly dispose of all waste and debris offsite.

F. Final Cleaning & Waste Disposal: At the completion of the work, clean all surfaces and remove all waste materials, trash, tools, equipment, machinery, and surplus items from the project site and legally dispose of all waste items.

PART 9 – CLOSEOUT PROCEDURES

9.1 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

A. When the project, or a designated portion of the project, is substantially complete, the

Contractor shall request a pre-final inspection in writing at least fourteen (14) calendar days in advance of the inspection date.

B. If the work is determined to be substantially complete at the pre-final inspection, the

Contracting Officer will prepare a Letter of Substantial Completion with a Punch List of deficiencies to be corrected before final inspection / acceptance. The Contractor shall complete the work described in the Punch List within thirty (30) calendar days, as weather permits. Once all Punch List work is complete, the Contractor shall request a final inspection in writing to arrange for the confirmation of punchlist completion.

C. If the Contractor fails to complete the Punch List work within this timeframe, the Contracting

Officer may either replace or correct the work with an appropriate reduction in the contract price or charge for re-inspection costs in accordance with the Inspection of Construction clause of the contract.

D. If the work is determined to be not substantially complete at the time of the pre-final inspection, the Contracting Officer will notify the Contractor in writing. The Contractor may request a new pre-final inspection; however, all re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction clause of the contract.

E. After all deficiencies have been corrected and the project is complete, a Letter of Final

Acceptance will be issued by the Contracting Officer.