Attachment 5 Sample Meals TOPRv1 09072021.pdf
PDF 133 KB Posted
- Solicitation number
- 70FB7021R00000027
- Issued by
-
Federal Emergency Management Agency
About this file
This document is a request for task order proposals to provide reduced sodium meals and delivery services in support of disaster survivors. Vendors are requested to submit technical and price proposals by 1:00 PM EST on the specified date addressing factors such as technical specifications for perishable meal packaging and storage, delivery schedules to support bases in CONUS and Fort Worth, and disposal of unused items. Proposals will be evaluated based on technical specification fulfillment, delivery schedule, and price, with technical specification being the most important factor. Multiple awards will be made to the best value vendors able to fulfill portions of the requirement of up to 3,500,264 meals over 180 days. The Federal Emergency Management Agency will follow fair opportunity procedures outlined in FAR 16.505(b) to issue orders against the Indefinite Delivery Indefinite Quantity (IDIQ) contract 70FB7021R00000027 for Meals for Disaster Survivors.
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Text version
Date: XXXX, XX, 2021
500 C Street, SW
Washington, DC 20472
Subject: Request for Task Order Proposal in support of Meal Replacement DC Ft. Worth
You are hereby requested to submit an offer to provide services in accordance with the attached statement of work. Please submit a technical proposal, including technical specifications and delivery schedule, and a price proposal.
The period of performance of this Task Order will be from date of award through one hundred eighty
(180) days. This The anticipated start date is XXXXXX XX, XXXX.
This requirement falls under the stated Tasks that are listed in the Base Contract’s SOW”
Submission Instructions - Please submit your offer in two (2) separate documents:
1. Technical Proposal – NTE 2 Pages
I. Technical Specification
II. Delivery Schedule
2. Price Proposal – no page limit
Technical Proposal - The technical proposal is limited to two (2) page and shall contain the following sections:
1. Technical Proposal
The Technical Proposal shall not exceed 2 pages in length. The proposal shall address the following:
a. Factor 1 – Technical Approach
• TECHNICAL SPECIFICATION. The offerors shall confirm and certify meeting the technical specifications of the SOW. The certification must be signed by the company’s representative to attest the meals will meet full specifications and their shelf life as outlined in the SOW. This shall include the offerors’ confirmation to adhere to the packaging requirement of the SOW.
• VMI. The offerors shall provide the plans which demonstrate capability to store and have readily available the perishable meals in an environmentally controlled warehouse to prevent product degradation and shall be pre-packaged according the packaging specifications and ready for immediate shipment.
• DISPOSAL. The offerors shall provide the plans for how they will dispose the unused and expired perishable items upon the Government’s confirmation and release.
• TRACKING. The offerors shall confirm availability of tracking information of shipment, and timely and correct delivery information to the Government as outlined in the SOW.
b. Factor 2 – Delivery Schedule
i. CONUS DELIVERY TO DISASTER RESPONSE. The SOW requires the contractor to be able to deliver perishable meals that have been vendor managed in CONUS. The offerors shall confirm understanding of meeting the delivery requirement to Incident Support Bases, Federal
Staging Areas, Points of Distribution and shelters within the CONUS during Steady State and
Emergency Response/Surge Operations.
ii. FORT WORTH DELIVERY SCHEDULE. The offeror shall provide breakdown of delivery schedule that is realistic, as well as weather and transportation availability to factor into the plan.
• Days of Delivery Planned
• Number of truckloads to be delivered per day
• Number of meals to be delivered per day
# of Trucks # Meals per Day
DC Craig Field
DC Alaska
2. Non-Technical Proposal
The Price Proposal does not have a page limit.
a. Factor 3 – Price
• The price proposal shall include Total Cost per Contract Line Item (CLIN) filled into the Table below.
CLIN POP Description QTY U/I
Unit
Price per
Meal
Months CLIN Total
BASE
PERIOD
Reduced Sodium Meals &
Delivery
3,500,264 EA $ N/A $
TOTAL BASE PERIOD PRICE $
TOTAL PROPOSED PRICE $
Evaluation Factors and Award Decision
1. Fair Opportunity Procedures: The Government will follow the fair opportunity procedures in FAR
16.505(b) Orders under multiple-award contracts.
2. Basis of Award: Award will be made based upon the offeror’s proposal that provides the best value to the Government.
Unless one vendor can fulfill the entire requirement, the Government intends to make multiple awards with the highest quantity delivery order award going to the best value offeror, and then subsequent awards. The next best value offeror will receive an award and continue on until we fulfill the requirement.
3. Factor Identification: The Government will evaluate the offerors’ proposals using the following factors:
Factor 1 – Technical Specification
Factor 2 – Delivery Schedule
Factor 3 – Price
4. Order of Importance: Factor 1, Technical Specification is the most important factor, and more important than Factor 2, Delivery Schedule. The non-price factors 1 and 2 combined are more important than factor
3, Price.
Please submit an electric copy of your best and final proposal and price quote to Contracting Officer at Contracting.officer@fema.dhs.gov and Contract. Specialist at Contract.Specialist@fema.dhs.gov by 1:00 PM EST on XXXXXXXXXXXXXXXXXXXXXX.
All questions must be submitted via email to myself at Contracting.officer@fema.dhs.gov and contract.specialist@fema.dhs.gov by 11:00 AM EST on XXXXXXXXXXXXXXXXXXXXXXXXXX
Questions after this deadline will not be accepted.
mailto:Contracting.officer@fema.dhs.gov mailto:Contract.Specialist@fema.dhs.gov mailto:Contracting.officer@fema.dhs.gov mailto:contract.specialist@fema.dhs.gov
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