Attachment 4 SAMPLE SOW - MEALS_ Replenishment _TOPR 09072021.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW)

Reduced Sodium Meals

I. Background

In a catastrophic disaster, FEMA must provide meals for 2.53M survivors for 72 hours; a total of

15.18 million meals as a requirement of the Federal Interagency Operational Plan (FIOP). The total is sourced through a combination of FEMA stockpile, immediate fulfillment contracts, and federal partner stockpile

To mitigate the lead time from delivery order to delivery, Distribution Management Division

(DMD)’s current strategy is to stock 8 million meals across its enterprise for immediate delivery during a response. FEMA’s primary stockpiled meals are Reduced Sodium. Reduced Sodium meals will be utilized in both Emergency situations, and FEMA “Steady State”.

II. Period of Performance

Delivery shall be completed within 30 days of contract award.

III. Reduced Sodium Meals Specification

FEMA’s required primary type meal is “Reduced Sodium”.

(1) All meals must be shelf stable, self-heating, and include an entrée along with additional meal components that can be consumed either as part of the meal or reserved for a supplemental snack.

(2) The meals should provide a variety of nutrient dense foods that reflect the basic food groups.

(3) Saturated and Trans fats, sodium and added sugars should be limited.

(4) Nuts are NOT to be included due to diverticulitis and allergy conditions.

(5) Meal components should be appropriate for consumption by the full range of disaster survivors including children (5 years and older*) and seniors (65 years and older).

(6) Each case shall include at least six varieties of an entrée meal.

(7) All meals/kits must have 30-36 months long shelf-life remaining upon delivery.

(8) No beverages or drink mixes are required.

(9) Meals should include: utensil package, napkin, salt and pepper, and salt free seasoning packet.

Nutritional Requirements for “Reduced Sodium Meals”

Maximum calories: 1200 per meal

Minimum calories: 1050 per meal

Saturated Fat: 13 grams or less (<10% of total calories)

Trans Fat: Between 0 - 2.5 gram per meal

Total Fat: 47 grams or less (<35% of total calories)

Maximum sodium: 800mg or less per meal

*Meals provided to children shall be under the discretion of the parent.

IV. Short Shelf-Life and Commercial Meals Requirements

N/A

V. SSL and Commercial Meals Specification

N/A

VI. Marking

All packing shall list production date, lot number and next inspection date or expiration date (as applicable). Next inspection date or expiration date shall be no earlier than 30 months after production date for Reduced Sodium meals and 30 months before expiration date for Short

Shelf-Life and Commercial meals (including secondary items i.e. pudding, crackers, candy).

VII. Labeling/Packaging

Note: ALL LABELING SHALL BE IN ACCORDANCE WITH FDA AND USDA

REQUIREMENETS INCLUDING NUTRITIONAL FACTS LABELING IN ACCORDANCE

WITH THE NUTRITIONAL LABELING AND EDUCATION ACT (NLEA). MAXIMUM

SIZE OF PRINT FOR SUCH REQUIRED USDA/FDA LABELING SHALL BE THE

MINIMUM SIZE PERMITTED BY THOSE REQUIREMENTS AND WITH THE

REQUIREMENTS STATED BELOW.

Packaging should be environmentally friendly. Individual packages shall be labeled with the

Nutrition Facts’ in accordance with the Nutrition Labeling and Education Act (NLEA) and all other applicable FDA/USDA regulations. Contractor(s) shall provide the exact sodium content per meal.

All reduced sodium products shall be labeled with “REDUCED SODIUM” on all case(s) and individual package(s). The word “REDUCED SODIUM” should be in black bold capital letters on a white background. The font size shall be consistent with FDA labeling definitions and guide. The sticker on the outside of the case(s) shall be (2) inch in height and 10 ¼ inch length.

All meals shall be packaged in the contractor’s standard commercial casing which shall be shipped on industry standard size pallets (48 inches long by 40 inches wide). Each case shall contain 12 to 16 meals based upon vendor packaging with a minimum variety of six entrée meals per case. Shrink wrap shall be fully over all sides (excluding the top and bottom) with a minimum of ten (10) layers of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and security measurements to prevent loads from being restacked prior to being issued to survivors or placed in the warehouse. The finished product will be placed onto 48 inches long by 40 inches wide 4-way wooden pallet. The over-all height of the pallet will not exceed 55 inches.

The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

(1) A statement identifying the commodity.

(2) The name and place of business of the manufacturer, packer, or distributor.

(3) Net quantity of contents in terms of weight, measure, or numerical count (measurement must be in both metric and inch/pound units).

VIII. Production/Delivery Schedule Requirements

The delivery schedule will be specified in each order. The orders will be classified as either

Stock Replenishment or Emergency Response.

Initial delivery freight costs should be included in price quote of each meal unit cost.

Descriptions of each order are detailed below:

A. The contractor(s) may be tasked to deliver meals to both Continental United

States (CONUS) and Outside the Continental United States (OCONUS) FEMA

Distribution Centers to maintain FEMA’s readiness stock for disaster operations. FEMA shall determine delivery quantities, schedules, and locations at the time of order. The Contractor SHALL deliver 3,500,264 Reduced sodium meals to Distribution Centers ( see X. )within 30 days of the date of order.

IX. Hours of Delivery

The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award. During an emergency declaration, delivery must commence within 24 hours of delivery order award. Exact time will be provided in the Delivery Order Request for Quote.

During steady state, delivery acceptance will be between the operating hours of Mon – Fri 8am –

2pm local time unless otherwise stated.

X. Delivery Locations – Distribution Centers

DC - Alaska

21 Jump Street

Warehouse #12

Juneau AK, 76115

POC Roger Rabit (213) 759-4752

Delivery hours 0800-1400

3 to 5 trucks a day

1,750,132 Reduced Sodium Meals

DC Craig Field

3780 South Side

Industrial Court

Selma, AL 30354

POC John Smith (404) 279-6390

Delivery hours 0800-1400

3 to 5 trucks a day

1,750,132 Reduced Sodium Meals

XI. Tracking

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

o FEMA LSCMS Distribution Order (DO) o Partner Reference Number o Trailer Number or Container Number o Trailer License Plate State o Trailer License Plate Number o Carrier Standard Carrier Alpha Code (SCAC) o Origin Facility Identification sent on DO o Destination Facility Identification sent on DO o Estimated Delivery Date Time o LSCMS Item Name (sent on DO) o Shipped Quantity (Units) o For items the contain a lot the Lot Number is required (ex: Meals) o For items that contain an expiration date the Expiration Date is required

(ex: Meals, Water) o For items that contain a manufacturer, the manufacturer is required (ex:

Meals, Water)