Attachment 5 - PWS Attachments.pdf

19GE5021R0091

Facility Maintenance Services – CDC Botswana

Attachment 5 – PWS Attachments

Exhibit A

Maintenance Plan

CDC - BOTSWANA

G/WEST CAMPUS

ACTIVITY TYPE FREQUENCY

WEEKS 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5

Gulleys and gutters INSPECTION WEEKLY Fire Suppression System (Extiguishers and Hose Reels) INSPECTION MONTHLY Air Conditioning INSPECTION MONTHLY Electrical: UPS INSPECTION MONTHLY Electrical: Supply, Distribution boards & Small Power INSPECTION QUARTERLY Mechanical: Wet services, water heating etc. INSPECTION QUARTERLY Building Fabric INSPECTION MONTHLY Gulleys and gutters SERVICE ANNUALLY Fire Suppression System (Extiguishers and Hose Reels) SERVICE ANNUALLY Air Conditioning SERVICE QUARTERLY Electrical: UPS SERVICE ANNUALLY Water coolers and filter system SERVICE ANNUALLY

JUN

PLANNED PREVENTIVE MAINTENANCE SCHEDULE

YEAR: 2020/21

DEC JAN FEB MAR APR MAYJUL AUG SEPT OCT NOV

Exhibit B

Sample Task Order Form

Instructions:

The use of a priority classification system assists in optimum resource utilization. The assignment of a priority designator in accordance with a system similar to that listed below will provide a sufficient definition of the relative importance and priority of each order.

Priority 0 - PREVENTIVE MAINTENANCE (PM) Work Order is automatically assigned for preventive maintenance work by CMMS PM orders have priority over all work orders except EMERGENCY orders.

Priority 1 - EMERGENCY is a threatening situation pertaining to life safety, fire, flood, security or equipment. This work needs to be accomplished IMMEDIATELY. Once the threatening situation is under control, the emergency situation is over. Emergency work orders are usually of very short duration. Another order should be written to cover the repairs necessary to return the situation to normal operating conditions.

Priority 2 - MISSION items which if not corrected, impinge on the post's mission. Corrective action should be accomplished within 24 hours.

Priority 3 - SAFEGUARD LIFE and PROPERTY work requirements needed to give adequate security to areas subject to compromise; elimination of health, safety, environmental hazard, safety concerns and protection of valuable property or equipment. Corrective action should be accomplished within 3 working days.

Priority 4 - ROUTINE WORK and REPAIRS include work that supports the mission or prevents a breakdown of essential equipment; essential housekeeping or operating functions. This type of work should be scheduled for completion within 10 working days.

Priority 5 - NECESSARY WORK is work that needs to be accomplished but is under no time frame for completion. This type of work can be used as fill-in work with completion time between 10 and 20 working days. This type of work will only be accomplished as time permits.

SAMPLE TASK ORDER

Work Order # _______ Approval: Page 1 of Requestor: _________ Telephone #: Priority Property #__________ Equipment: Requested Date:

or address__________ Due:

Unit: Shop:

Task # Description

Approved: _____________ Reviewed by: _________ Printed by: ______________

Customer Signature :

Comments:

Worker's Name Worker's ID:

Worker's Signature: Completion Date:

FOR UNSCHEDULED AND EMERGENCY ORDERS ONLY:

Work: ________OT: ________Travel:_______OT: ________Wait: ______OT:______

Materials used (use other side as needed):

Exhibit C Government Furnished Property

1. Fully furnished office excluding IT equipment

2. Staff dining area

3. Tool shed

Exhibit D Monthly Report

Monthly Report for the Month of _____________ U.S. EMBASSY, ___________

1. Temporary additional services performed during the month:

Delivery Order Task Dates Status

2. Contractor's Report (all types of services at all locations):

A. Results of Inspections: _________________________________________ B. Difficulties or irregularities encountered: ___________________________ C. Repairs needed: _______________________________________________ D. Special Work Done: ___________________________________________ E. Recommendations:____________________________________________

Signed by_________________________ Date _____________________