ATTACHMENT_5_-_PUBLIC_MEETING_ONLINE_ACCESS.pdf
PDF 166 KB Posted
- Attached to
- HVAC Maintenance and Service Repairs
- Solicitation number
- RFP 2026-13
- Issued by
- Florida
About this file
This attachment provides public meeting online access information for Request for Proposal 2026-13, issued by the District Board of Trustees of Valencia College in Florida for HVAC Maintenance and Service Repairs. The document contains Zoom meeting links and details for two public meetings: a non-mandatory pre-proposal conference scheduled for Wednesday, February 4, 2026 at 10:30 a.m. EST, and a proposal evaluation meeting on Monday, March 2, 2026 from 9:00 a.m. to 12:00 p.m. EST. Both meetings include multiple Zoom access options with meeting IDs, passcodes, and one-tap mobile phone numbers for participants joining from different geographic locations. The document specifies that all meetings are open to the public under Florida's Government in the Sunshine Law and will be recorded and potentially transcribed using automated means, including artificial intelligence tools. Participants are required to log in on time for attendance documentation via Zoom's meeting report feature, and individuals requiring accommodations under the Americans with Disabilities Act should notify the meeting organizer in advance.
The attachment clarifies meeting conduct procedures, noting that during the proposal evaluation meeting, only the Evaluation Committee and Procurement Team will be unmuted, while all other participants will be muted. Although members of the public are invited to attend all public meetings, they are not permitted to ask questions or speak during the evaluation process. The document also provides a technical tip for participants experiencing audio or video difficulties, recommending that users disable their cameras to improve sound quality. All attendees consent to recording and transcription by joining the meetings, and the College emphasizes that any AI-generated transcripts not formally adopted by the College are unofficial and do not substitute for official minutes, recordings, or transcripts maintained by the institution.
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ATTACHMENT 5
RFP 2026-13 HVAC Maintenance and Service Repairs
PUBLIC MEETING ONLINE ACCESS INFORMATION
Pre-proposal (Non-mandatory) Meeting:
Wednesday, February 4, 2026 10:30am (EST)
Join Zoom Meeting https://valenciacollege.zoom.us/j/91405524778?pwd=OiQ4InNEJnEnZIlSdSV3cymx0i5ntN.1
Meeting ID: 914 0552 4778
Passcode: 856342
One tap mobile
+13052241968,,91405524778# US
+13126266799,,91405524778# US (Chicago)
Evaluation of Proposals Monday, March 2, 2026 9:00 am-12:00pm (EST)
Join Zoom Meeting https://valenciacollege.zoom.us/j/92437178817?pwd=wxrxugW3rjxgkQAM9O6RkYZI3ytITo.1
Meeting ID: 924 3717 8817
Passcode: 037675
One tap mobile
+13052241968,,92437178817# US
+16465588656,,92437178817# US (New York) https://valenciacollege.zoom.us/j/91405524778?pwd=OiQ4InNEJnEnZIlSdSV3cymx0i5ntN.1 https://valenciacollege.zoom.us/j/92437178817?pwd=wxrxugW3rjxgkQAM9O6RkYZI3ytITo.1
Important Information:
This meeting of the College is open to the public pursuant to Florida’s Government in the Sunshine Law. Please be advised that the meeting may be recorded and transcribed by human or automated means, including artificial intelligence (AI) note-taking or transcription tools, whether used by the College or by individual external participants.
By joining or attending this meeting, you consent to the possibility of such recording and transcription. Any AI-generated transcripts or summaries not created or formally adopted by the College are unofficial, may not be relied upon for accuracy or completeness, and do not substitute for the official minutes, transcripts, and/or recordings of the meeting as may be created and maintained by the College.
Individuals who require accommodations under the Americans with Disabilities Act should notify the meeting organizer in advance.
• All guests are required to log in on time as we are required to take attendance.
• Attendance will be documented using the Meeting Report feature in Zoom, which allows the College to pull an Excel file with a list of all the names of the attendees.
• Please note all meetings will be recorded.
• Proposal Evaluation Meeting: For the exception of the Evaluation Committee and the Procurement Team, all other participants will be muted. Reminder that although the public is invited to participate in all public meetings, they are not allowed to ask questions or speak during the evaluation process.
Tip: If you are having problems with your sound or video it helps if you leave your Camera off.
File details come from the government source that posted it. Updated .