ATTACHMENT_5_-_PUBLIC_MEETING_ONLINE_ACCESS.pdf
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- Attached to
- HVAC Maintenance and Service Repairs
- Solicitation number
- RFP 2026-13
- Issued by
- Florida
About this file
This document provides public meeting online access information for RFP 2026-13, a request for proposals issued by the District Board of Trustees of Valencia College in Florida for HVAC Maintenance and Service Repairs. The solicitation invites qualified State of Florida Certified Mechanical Contractors to submit proposals for quarterly and annual HVAC preventative maintenance, HVAC repair and service work, Liebert Cooling System Maintenance and Repairs, and small projects valued under $300,000. A pre-proposal non-mandatory meeting is scheduled for Wednesday, February 4, 2026, at 10:30 a.m. EST via Zoom, with meeting details provided for both mobile and desktop access. The proposal evaluation is scheduled for Monday, March 2, 2026, from 9:00 a.m. to 12:00 p.m. EST, also conducted via Zoom with separate access credentials.
The meetings are open to the public pursuant to Florida's Government in the Sunshine Law and will be recorded and potentially transcribed using human or automated means, including artificial intelligence tools. Participants must log in on time as attendance will be documented through Zoom's Meeting Report feature. During the proposal evaluation meeting, all participants except the Evaluation Committee and Procurement Team will be muted, and members of the public are not permitted to ask questions or speak during the evaluation process. Individuals requiring accommodations under the Americans with Disabilities Act should notify the meeting organizer in advance.
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ATTACHMENT 5
RFP 2026-13 HVAC Maintenance and Service Repairs
PUBLIC MEETING ONLINE ACCESS INFORMATION
Pre-proposal (Non-mandatory) Meeting:
Wednesday, February 4, 2026 10:30am (EST)
Join Zoom Meeting https://valenciacollege.zoom.us/j/91405524778?pwd=OiQ4InNEJnEnZIlSdSV3cymx0i5ntN.1
Meeting ID: 914 0552 4778
Passcode: 856342
One tap mobile
+13052241968,,91405524778# US
+13126266799,,91405524778# US (Chicago)
Evaluation of Proposals Monday, March 2, 2026 9:00 am-12:00pm (EST)
Join Zoom Meeting https://valenciacollege.zoom.us/j/92437178817?pwd=wxrxugW3rjxgkQAM9O6RkYZI3ytITo.1
Meeting ID: 924 3717 8817
Passcode: 037675
One tap mobile
+13052241968,,92437178817# US
+16465588656,,92437178817# US (New York) https://valenciacollege.zoom.us/j/91405524778?pwd=OiQ4InNEJnEnZIlSdSV3cymx0i5ntN.1 https://valenciacollege.zoom.us/j/92437178817?pwd=wxrxugW3rjxgkQAM9O6RkYZI3ytITo.1
Important Information:
This meeting of the College is open to the public pursuant to Florida’s Government in the Sunshine Law. Please be advised that the meeting may be recorded and transcribed by human or automated means, including artificial intelligence (AI) note-taking or transcription tools, whether used by the College or by individual external participants.
By joining or attending this meeting, you consent to the possibility of such recording and transcription. Any AI-generated transcripts or summaries not created or formally adopted by the College are unofficial, may not be relied upon for accuracy or completeness, and do not substitute for the official minutes, transcripts, and/or recordings of the meeting as may be created and maintained by the College.
Individuals who require accommodations under the Americans with Disabilities Act should notify the meeting organizer in advance.
• All guests are required to log in on time as we are required to take attendance.
• Attendance will be documented using the Meeting Report feature in Zoom, which allows the College to pull an Excel file with a list of all the names of the attendees.
• Please note all meetings will be recorded.
• Proposal Evaluation Meeting: For the exception of the Evaluation Committee and the Procurement Team, all other participants will be muted. Reminder that although the public is invited to participate in all public meetings, they are not allowed to ask questions or speak during the evaluation process.
Tip: If you are having problems with your sound or video it helps if you leave your Camera off.
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