Attachment_3_Cost_Propsal_Form.pdf

This is a Cost Proposal Form for RFP 2026-13, issued by the District Board of Trustees of Valencia College in Florida, seeking qualified State of Florida Certified Mechanical Contractors to provide HVAC maintenance and repair services. The scope of work encompasses quarterly and annual HVAC preventative maintenance, HVAC repair and service work, Liebert Cooling System maintenance and repairs, and small projects valued under $300,000. The proposal form identifies a primary service component consisting of chiller preventative maintenance for 20 chillers conducted four times annually, comprised of three quarterly visits and one comprehensive annual visit.

The cost proposal form establishes a labor classification structure with hourly rates for five position categories: Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor, with separate rate columns for regular, overtime, and weekend/holiday hours. All rates are currently listed at $0.00 and require contractor completion. Additionally, the form specifies cost structures for materials (common replacement parts, filters, refrigerant, and fittings at cost plus 10% markup), equipment rental (lifts, cranes, and refrigerant recovery units at cost plus 10% handling), and subcontracted specialty services (electrical, controls, or crane work at cost plus 10% markup). The chiller preventative maintenance pricing requires bidders to specify a per-unit rate for each visit across the annual service schedule.