Attachment 5 MO STATEWIDE QTRLY USAGE REPORT.xlsx

This is a Quarterly Usage Report template and instruction document issued by the Missouri Division of Purchasing for contractors holding statewide contracts with the State of Missouri, specifically for the Statewide New Motor Vehicles QVL (Qualified Vendor List) for additional vendors. The document establishes reporting requirements for all contractors to submit quarterly usage data detailing purchases made under their statewide contracts, regardless of whether purchases occurred during the reporting period. Reports must be submitted electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following each reporting quarter (or the next business day if the 15th falls on a weekend), covering four quarterly periods: January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31.

The reporting template requires contractors to provide specific data elements including contractor name, statewide contract number, report contact information, customer entity type (state agency, political subdivision, university, or out-of-state entity), customer name, product or service description, purchase authorization numbers, contract line item numbers, quantities delivered, unit prices, and extended prices for each transaction. Contractors must indicate the entity type of each customer using designated codes and track all purchase details by line item. Even quarters with no purchases require submission of a completed report with the "no purchases" box checked, ensuring comprehensive tracking of contract utilization across Missouri state government and eligible political subdivisions and universities that participate in the statewide vehicle procurement program.