Attachment 5 Discrepancy Report.pdf

This is a Discrepancy Report template used in federal contracting to document and resolve performance or compliance issues between the government and a contractor.

The form functions as a formal communication tool initiated by the Contracting Officer's Representative (COR) to notify a contractor of identified discrepancies or problems related to contract performance. Section 4 requires detailed description of the discrepancy with specific references to the Performance Work Statement (PWS) and allows for continuation sheets if needed. The COR documents the date, contract number, and whether oral notification was provided. The contractor then provides a detailed response in Section 8, explaining the cause of the discrepancy, its effect on performance, the corrective action being implemented, and preventive measures to avoid recurrence, with citations to applicable quality control program procedures. The government evaluates the contractor's response in Section 11, determining acceptance, partial acceptance, or rejection, and outlines government actions in Section 12, which may include cure notices or show cause requirements. The form concludes with a close-out section requiring sign-off from both the Key Technical Representative (KTR) and COR, with corresponding dates and signatures, creating a complete audit trail of the discrepancy resolution process.