Attachment 4 TO Procedures -- SABER.pdf

ATTACHMENT 4 TO Procedures -- SABER

TASK ORDER (TO) PROCEDURES

Following are Contract Procedures for creating Task Orders:

a. The Government will provide to the Contractor a Task Order Proposal Request (TOPR) with a Statement of Work (SOW) describing the work to be performed, a material submittal register, and may include not more than 35% concept design drawings and other pertinent information. The Contractor will not be reimbursed for any Pre-TO costs including Cost Proposal preparation and attendance at negotiations or site visits.

b. The Contractor must be available to meet within 15 or 30 minutes of telephone contact in conformance with Saber General Statement of Work (SGSOW) Section 4(f) to receive TOPRs and other notifications.

c. Within 3 working days from receipt of an TOPR, or otherwise as by mutual assent between Government and Contractor, the Contractor must together with the CO and the CEPM visit the site identified by the TOPR. The intent of the site visit is to clarify for the Contractor the SOW and the existing conditions identified in the TOPR. At the Site Visit, the Government and Contractor may identify incorrect or omitted work items (or any others that remain inside the TO scope) and thereby note proposed changes to the SOW or Concept Drawings.

d. The RSMeans™ Facilities Construction Cost Data book or the RSMeans™ Online, most current versions will be the only sources of line item prices (excepting NPIs) included in the Cost Proposal. The estimation method must conform to SGSOW Section 6.

e. Based on the SGSOW, TO SOW and the Site Visit, the Contractor will develop a Lump Sum Cost Proposal using RSMeans™ Cost Data (see SGSOW section 6(b)). From the Site Visit date, the Contractor must submit a Cost Proposal within 14 calendar days or otherwise within a number of days established by mutual assent between Government and Contractor. Cost Proposal documentation must include adequate engineering and planning e.g. sketches or drawings, calculations, catalog cuts, specifications, etc. The Contractor’s Proposal must not duplicate costs included in the coefficient.

f. The Contractor’s Cost Proposal package for each TOPR will include the following as a minimum:

1) Statement of Work

2) Cost Estimate (RSMeans™ Online Construction Cost Estimator Detailed report and electronic file)

3) Documentation and calculations, (working drawings, specifications, etc.)

g. To validate equipment or material selection, component assembly, and cost estimation for the work (SOW), the Contractor must supply the following documents as a minimum with the Proposal:

1) Proposed Schedule

2) Submittal Log

3) Construction Plan

4) Safety and Traffic Control Plan

h. When it receives the Contractor’s Cost Proposal, the Government will review the Proposal. Within a reasonable time from receipt of the proposal, the Government will negotiate with the Contractor all line items, quantities, Non-Prepriced Items (NPIs), and performance periods.

i. The Contractor must use Non-Prepriced Items (NPIs) appropriately. NPIs will be negotiated before TO issuance. A NPI will be approved only if it is a more accurate cost of the work it represents.

j. The Contractor must complete and obtain Government approval of final Construction Documents in conformance with the SGSOW and TO SOW prior to issuance of NTP-Build.

k. If a TO needs to be modified, the Contractor must inform the CO. Modifications to TOs may only be issued by the CO. TO Modifications will use the coefficient in effect at the time the modification is issued.