Attachment 4 - Statement of Work (SOW).pdf

STATEMENT OF WORK (SOW)

FOR

SHOP RAGS & UNIFORM RENTAL & LAUNDRY SERVICES

BLANKET PURCHASE AGREEMENT (BPA)

HURLBURT FIELD, FLORIDA

4 August 2025

1. Scope of Blanket Purchase Agreement:

1.1. The purpose of this Blanket Purchase Agreement is to provide professionally cleaned shop rags and maintenance uniform items in support of multiple units at Hurlburt Field, Florida.

1.2. Services include leasing, pickup/delivery, cleaning, repairing, replacement, and tracking of rags and uniforms. The Government may increase or decrease the different types of rags, uniform items and level/method of cleaning on the BPA during the life of the agreement. The Government may in the future add additional cleaning for rags/uniform items that have been exposed to hazardous material. The Contractor shall ensure services are following local, state, federal laws and regulations. Additionally, the contractor shall comply with security and environmental requirements applicable to the state of Florida and Hurlburt Field.

1.3. The Contractor shall provide all personnel, equipment, material, supervision, facilities, transportation, and other items and services necessary to provide and maintain rags/uniform items. The Contractor shall provide and maintain in accordance with (IAW) the rags/uniform types in Appendix A (Appx A), to designated drop locations in a clean and serviceable condition.

2. Description of Services

2.1. Leasing. Rags/uniform items provided by the Contractor shall meet the specifications listed in Appx A and meet or exceed current industry standards. The Contractor shall provide industry standard color for provided rags/uniform items (i.e., navy blue, tan, grey, white, or dark green); if a specific color is required, it will be identified on the BPA Call. The Contractor shall coordinate with the assigned Authorized Caller for initial drop location deliveries on each BPA Call.

2.1.1. The Government will provide rags/uniform items sizes to the Contractor at time of BPA Call. The Contractor shall deliver rags/uniform items IAW Appx A. If the Contractor is unable to obtain rags/uniform items IAW Appx A the Contractor must notify Authorized Caller and provide an estimated date of delivery based on delivery date of clothing supplier, the contractor shall provide proof of order when requesting additional time to complete.

2.1.2. The Contractor shall provide the specified compliant/serviceable sizes of each rags/uniform items, IAW sizing chart (See TABLE 1). Specified quantities and sizes will be identified at the BPA Call level.

TABLE 1 (Government Standard Sizes)

SHIRTS: LONG and SHORT SLEEVE

XS

M

SM

MD

LG

XL

2XL

3XL

4XL

CHES

T

30-

34-36

38-40

42-44

46-48

50-52

54-56

58-60

PANTS and SHORTS

WAIST 30 32 34 36 38 40 42 44 46 48 50

INSEAM 30 32 34 36 38

COVERALLS

XS

M

SM

MD

LG

XL

2XL

3XL

4XL

CHEST

30-

34-36

38-40

42-44

46-48

50-52

54-56

58-60

Regular Inseam

6 feet 3 inches and below

Tall Inseam

6 feet 4 inches and above

*Measuring inseam on pants- measure from belt line to floor, then subtract 10.

2.1.3. The Government may require changes in size requirements during the BPA Call.

Changes to size requirements will be provided to the Contractor by the Authorized Caller, through a letter or email, and must be delivered within ten (10) business days. If the Contractor is unable to obtain rags/uniform items within ten (10) business days, the Contractor must notify Authorized Caller in writing and provide an estimated date of delivery based on delivery date of clothing supplier.

2.1.4. Government workload has the potential to transfer from one area to another on

Hurlburt Field requiring the move of a drop location during the BPA period of performance. The Government will provide seven (7) business days lead time for the removal and set up of adjusted drop locations.

2.2. Pick-up and Delivery. The Contractor shall be responsible for the pickup of soiled rags/uniform items and delivery of clean rags/uniform items IAW schedule on a weekly basis. The Contractor shall coordinate with the assigned Authorized Caller for delivery schedule on each BPA Call. The Contractor shall not pick-up/deliver rags/uniform items to any drop locations between 1100 and 1300. All rags/uniform items shall be picked up each week and returned the following week IAW the schedule. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the Contractor shall notify the Authorized Caller prior to delivery schedule and provide estimated new delivery timeline. If any discrepancies in the quantity/type/size of rags/uniform items arise, the Contractor shall correct and deliver any inaccuracy No Later Than (NLT) the next business day. The Contractor shall provide an invoice for all deliveries and signed by the Government.

2.2.1. In the event a holiday falls on the established pick-up/delivery day, the Contractor shall perform service the business day prior to or the next business day. The amended schedule shall be coordinated through the Authorized Caller seven (7) business days prior to the holiday.

2.2.2. The Contractor shall pick up soiled rags/uniform items from the Government

IAW the weekly delivery schedule. The Contractor shall provide any required bags to contain rags/uniform items either individually or bundled. The Government will provide environmental surveys for each area for potential hazardous contaminants for informational purposes.

2.2.2.1. The Contractor shall provide water soluble bags for each rags/uniform items item with hazardous contaminants. The Contractor shall not pick up any water-soluble bags unless they are clearly marked with size, quantity, and rags/uniform items type by Government personnel. The Contractor shall notify the Authorized Caller the same business day if rags/uniform items is not picked up at a drop location.

2.3. Cleaning. Cleaning of rags/uniform items shall be accomplished IAW applicable

Commercial Industry Standards.

2.3.1. Each processed rags/uniform items item shall be entirely clean, dry and free of lint. Minor discoloration of rags/uniform items because of fading and staining is acceptable. Rags/uniform items shall be free of odor with no trace/residue of foreign materials or washing supplies in the fabric. The Contractor shall ensure all rags/uniform items retains original shape, fit, and cleanliness to meet or exceed current industry standards IAW 29 CFR 1910.132.

2.3.2. Rags may contain any chemical defined under solvent contaminated wipe in

40 CFR 260.10. All rags shall be laundered to maintain the State and Federal exemptions for solvent contaminated wipes as defined in 40 CFR 261.4(a)(26).

2.4. Repair/Replacement of rags/uniform items. The Contractor shall identify an industry standard (with supported rationale) service life expectancy for each article of rags/uniform items IAW Appx A. New rags/uniform items added during the period of performance of the agreement, to Appx A, shall be provided ten (10) days after contract modification. The Contractor shall repair or replace damaged rags/uniform items.

2.4.1. “Repair tags” shall be provided, by the Contractor, at each drop location to allow individual employees to communicate the need for repair. If the Contractor determines damage is not due to normal wear and tear, then the Contractor shall clean damaged rags/uniform items and deliver to the Authorized Caller for final disposition and then annotate the verification sheet and shall follow SOW para

2.4.2.2 for replacement.

2.4.1.1. The Contractor shall return the repaired items to the corresponding drop location within seven (7) calendar days of identification and pick up. The Contractor shall tag repaired rags/uniform items stating repair and date.

2.4.2. The Contractor shall replace rags/uniform items IAW the following guidance:

2.4.2.1. Expired service life expectancy. The Contractor shall replace with new rags/uniform items. The Government assumes no liability, and no payment will be made, for any rags/uniform items replaced after the rags/uniform items has reached its full-service life.

2.4.2.2. Malicious damage. If the Government causes rags/uniform items to be unserviceable due to malicious damage or lost rags/uniform items, then the Contractor shall provide supporting documentation, to include Authorized Caller disposition, with the invoice when billing.

2.4.2.2.1. Malicious damage will be determined by the Authorized Caller and the Contractor.

2.4.2.3. If any rags/uniform items item is damaged beyond repair, but rags/uniform items item is not determined to have been maliciously damaged by Government personnel, the Contractor shall replace the rags/uniform items item at no additional cost to the Government.

2.5. Tracking and Accountability. The Contractor shall implement a process for inventory control of rags/uniform items, to include:

• Accounting for rags/uniform items in the pickup and delivery to assigned drop locations to include size, inventory control number, rags/uniform items service start date

• Delivered rags/uniform items articles are serviceable

• Meet or exceed industry standards

• Ensure that rags/uniform items article tags are stamped “Made In the USA” or similar marking the rags/uniform items is made in the USA

• All marked tags shall remain visible and legible during the life of rags/uniform items article

2.5.1. The Contractor shall provide a copy of the rags/uniform items list (amount, size, color, rags/uniform items code) to the drop location Authorized Caller upon pick-up and delivery. The contractor shall, in coordination with the Authorized Caller, conduct a joint inventory of items being picked up and/or delivered each week.

Repaired rags/uniform items will be verified during joint weekly inventory. The rags/uniform items list will be verified/signed by the Authorized Caller and the contractor at each designated drop off location. A legible copy shall remain with the

Government at the drop location, and the original shall be submitted each month with the contractor’s invoice and a copy to the Authorized Caller.

3. GENERAL INFORMATION

3.1. Contractor Personnel.

3.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

3.1.2. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge that shall include the employee’s name, employee’s photograph, and contractor’s name. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times.

3.2. Security Requirements. Compliance with all security and force protection requirements is mandatory and enforced at each installation.

3.3. Work Schedules. The contractor shall submit a cleaning schedule in accordance with Appendix C. The contractor shall not deviate from their approved schedule without prior approval from the Contracting Officer or Contracting Officer's Representative.

3.4. Re-performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the QAP. The contractor shall have a sufficient workforce dedicated to ensuring corrections are accomplished before noon the next workday without degradation to normal scheduled services.

3.4.1. Government Remedies. The contracting officer shall follow FAR 52.212-4(a), Inspection and Acceptance Clause, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.5. HOURS OF OPERATION: Normal operation is Monday through Friday, 0730 to

1630, except for federal holidays. There will be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, or weather emergencies. When the contractor’s access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

3.5.1. Normal hours of operation: The Contractor shall deliver rags/uniform items as required Monday through Friday between the hours of 0700 and 1700. The Contractor shall not deliver rags/uniform items to any drop locations between 1100 and 1300 (unless otherwise specified by CO or Authorized Caller). Schedule adjustments will be approved by the CO or Authorized Caller. Shifts are susceptible to change during BPA period of performance due to Government worksite availability, i.e., Government furloughs. The Government is responsible for communicating required work hours and ensuring their employees are ready for pickup and delivery.

3.5.2. Down Days: The Government will notify the contractor when official notice has been given for Down days. The contractor is not expected to work on any Down days.

3.5.3. Rescheduling: Down Days may be rescheduled if surge/emergency operations require.

3.5.4. Weekends/Holidays: Not normally expected to work weekends or holidays.

3.5.5. Federal Holidays. The following is a list of federal holidays observed by this installation.

• New Year's Day, January 1 or the Friday preceding or Monday following

• Martin Luther King's Birthday, 3rd Monday in January

• President's Day, 3rd Monday in February

• Memorial Day, last Monday in May

• Independence Day, July 4 or the Friday preceding or Monday following

• Labor Day, first Monday in September

• Columbus Day, 2nd Monday in October

• Veterans Day, November 11 or the Friday preceding or Monday following

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, December 25 or the Friday preceding or Monday following

3.6. Performance of Services During Crisis Declared by the National Command

Authority or Overseas Combatant Commander. The contractor shall be responsible for performing all or any specifically designated portions of the functions accomplished under this contract during wartime operations. Wartime operations are those actions including contingency planning which would be required to support current or future United States Air Force wartime requirements. Contractor personnel will be advised of the functions that will be continued during wartime related contingencies through his involvement in the contingency planning process as directed by the contracting officer.

3.7. Conservation of Utilities. The contractor shall make sure employees practice energy conservation to include all government furnished utilities.

3.8. Environmental Controls. The Contractor shall be certified by the State of Utah to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contactor's operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance.

3.8.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event of a guidance conflict, the Contractor shall follow the most stringent requirement. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

3.9. Contractor-Furnished Equipment/Vehicles. The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract.

3.9.1. All equipment used in the performance of this contract shall be in good operable condition and carry a U/L (Underwriters Laboratory) listing. Equipment found to be unsafe and unable to function as designed, shall be removed from the facility and replaced at contractor expense. The contracting officer or designated representative may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the facility. Any replaced equipment or vehicle shall be at the contractor’s expense.

3.9.2. The contractor shall provide adequate numbers of equipment and vehicles to fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

APPENDIX A

Shop Rags and Maintenance Uniform Items List

Below is a list of Rags and Uniforms that may be utilized during the period of performance of the BPA. This is not an all-inclusive list and the Government may increase or decrease the different types of rags, uniform items and level/method of cleaning on the BPA during the life of the agreement.

Description

Item Towel Type Large Size Material Meet or exceed current industry standards IAW 29 CFR 1910 Fastener N/A

Item Shop Towels Type Size 18 in X 18 in

Item Shirt Type Work shirt, Long Sleeves with Collar

Fastener 2 Pockets with Buttons, Button Front and Cuff

Item Pant Type Flat Front Work Pants

Fastener Heavy Duty Ratcheting Zipper, 2 Slack Style Front Pockets, Set-In Hip Pockets

Item Shorts Type Flat Front Work Shorts

Fastener Heavy Duty Ratcheting Zipper, 2 Slack Style Front Pockets, Set-In Hip Pockets

Item Shirt- Short Sleeve

Type Work shirt, Short Sleeves with Collar

Fastener 2 Pockets with Buttons, Button Front and Cuff

Item Coverall Type General Purpose, 100% Cotton, Long Sleeves

Fastener Plastic Buttons, 2 Chest Pockets, 2 Hip Pockets, 2 Back Pockets, and 2 Hip Access Slits

Item Arc Rated - Long sleeve T-shirt Type Hazard/Risk Category 2 Minimum arc rating of 8 cal/cm2

Item Arc Rated – Long Sleeve Button-up Type Hazard/Risk Category 2 Minimum arc rating of 8 cal/cm2

Fastener Melamine Buttons

Item Arc Rated – Pant Type Hazard/Risk Category 2 Minimum arc rating of 8 cal/cm2

Fastener Melamine Buttons with Brass Zipper

Item Arc Rated – Coverall Type Hazard/Risk Category 2 Minimum arc rating of 8 cal/cm2

Fastener Melamine Buttons with Brass Zipper