Attachment 4 - Statement of Work.pdf

STATEMENT OF WORK

RECOVERY TEAM LODGING

OBJECTIVE: The purpose of this Basic Purchase Agreement (BPA) is to establish a lodging agreement for use by 6th Air Refueling Wing (6 ARW) MacDill AFB command and control and hurricane recovery team personnel when a local alternate operating location is needed. Examples of scenarios where this agreement may be utilized are in the event of severe weather (hurricane, flooding, etc.), terrorist attack, utility failure (water, electrical, etc.), or contingency operation as defined in FAR 2.101 in which members of the armed forces are or may become involved in military actions, operations, or hostilities, or during a national emergency or other events that render any MacDill AFB facilities useless. This agreement is not a guarantee that rooms or services will be purchased. It is entirely possible that this agreement may never be used. The objective is to have terms and conditions in place so that 6 ARW emergency management personnel can quickly reserve lodging in the event of an emergency without the need for negotiation of terms and conditions, which this agreement will establish.

1. DESCRIPTION OF AGREEMENT: The contractor shall provide a maximum of 100 double occupancy suite type rooms that have a separate bedroom and living room area separated by a wall or room, with a sofa sleeper to accommodate approximately 160 personnel. The contractor shall provide two (2) conference rooms each room must have a minimum of 940 square feet of space per conference room. The contractor shall provide two (2) landlines with dedicated numbers for conference rooms booked. Hotel must be within 20 miles from MacDill AFB and cannot be in Hillsborough County evacuation zone A-D and within a mile from major Interstate I-75, Selman Expressway and US Route 60 for quicker access back to MacDill AFB. Hotel must have a backup generator. Hotel must be rated to withstand a category 4 hurricane (sustained winds 130-156 mph) or above. Hotel must be able to have kitchen services available to feed 160 personnel.

In addition to the requirements of FAR 52.212-4 and FAR 52.212.5 (These are standard Federal contract clauses and can be read at http://farsite.hill.af.mil/vffara.htm), the contractor shall comply with all local, State, and Federal health, safety, and fire codes. The Government Purchase Card (this is a credit card) or electronic transfer shall be used as a method of payment depending on what method is most advantageous to the Government. This agreement shall remain in effect for a period of five years from the effective date of the agreement.

2. RESERVATION PROCEDURES: When 6 ARW personnel require an alternate local operating location due to weather, contingency operation or national emergency threatening MacDill Air Force Base or the Tampa Bay-area, 6 ARW will notify the hotel in two phases; (Phase 1) 72 hours pre-storm landfall or event notification to secure; The contractor agrees to furnish two (2) conference rooms, two (2) landlines with dedicated number and two (2) rooms in accordance with this agreement. (Phase 2) 24-48 hours pre-storm landfall or event notification to secure; The contractor agrees to furnish ninety eight (98) rooms in accordance with this agreement. Reservations shall only be made by those ordering officers identified in this agreement. Orders will be placed with the contractor's dedicated representative. The contractor hereby unequivocally agrees that only the room block to reserve the hotel rooms, the conference room, landline, lunches and dinners shall be billed to the Government Purchase Card holder. The contractor shall be registered in the System for Award Management (SAM). The selection process should include the following guidelines to the fullest extent possible: Single or double occupancy rooms will have a bed for each occupant w/pillow, two sheets, firm mattress, mattress pad or cover, blankets, bedspread, wall-to-wall carpeting (desired) or other floor covering. A wall switch near the entrance door for at least one lamp, incandescent table or wall mounted lights for each bed, color TV, closet or hanger space (minimum of 24 inches/9 hangers) per bed, iron, ironing board, smoke detectors, individual thermostats, telephone, notepad w/pen, bathrooms, vanity mirror, light with grounded electrical outlet and exhaust fan/privacy outside window.

Services will include vending areas, 24-hour check in/check out, wake-up service, message service, central TV antenna or cable TV, room identification/directory signs, smoke detectors in the hallways, air conditioning, ice machines, adequate parking spaces for all guests, TV/radio directory. Local information packet, passenger/baggage loading/unloading zones, and secure luggage storage areas for guests when rooms are not immediately available upon check in or for storage upon check out.

Per the Joint Travel Regulation (JTR), the “not to exceed” daily lodging rates for FY shall apply.

Hotels are subject to a Fire Safety inspection, which will ensure the following Life Safety Items are inspected and meet the requirements of National Fire Prevention Association (“NFPA”) Life Safety Code 101: exit lights, fire extinguishers, smoke detectors (rooms), exits (blocked/locked), fire pump, sprinklers, fire detection system, fire reporting instructions, fire evacuation instructions, cooking requirements, emergency lights, construction. Hotels are also subject to annual spot checks as well as a Public Health inspection and must comply with the following areas:

1. GENERAL

a. Are there designed and construction deficiencies which constitute a health/safety hazard within the facility?

b. Is there adequate storage space for unused equipment, bedding, and furnishing?

c. Are outside areas free of standing garbage, refuse, or rubbish which could constitute a health/safety hazard within the facility?

2. ROOMS AND FURNISHINGS

a. Do rooms/bathrooms have adequate lighting?

b. Is there adequate ventilation in these areas? Are all areas free of objectionable odors, including must and mold?

c. Is there at least one clean drinking glass provided for each room occupant?

d. Is adequate supply of clean towels & soap provided as needed for each occupant?

e. Are rooms/bathrooms clean and in good repair, free from dirt/dust/mold/mildew?

f. Are rooms free from insect/rodent infestations?

g. Do bathrooms have hot/cold running water?

3. COMMON AREAS

a. Do common areas (lobby, stairways, hallways, etc.) have adequate lighting?

b. Is there adequate ventilation in these areas?

c. Are there adequate public restroom facilities? Are they clearly marked? Are they clean, in good repair, and properly supplied with toilet tissue, soap, paper towels, waste receptacles, and hot/cold running water?

d. Do stairways have safety trips/handrails as needed?

e. Are walls, carpets, drapes, and furnishings clean and in good repair?

4. KITCHEN/DINING FACILITIES (Extended Stay Properties)

a. Is there adequate ventilation in these areas? Are kitchen/dining areas free of objectionable odors?

b. Are dining areas clean, in good repair, and adequately furnished?

c. Do kitchens/dining areas have adequate lighting?

d. Is the bar/kitchen equipment maintained in a sanitary manner?

e. Are foods prepared and stored in a sanitary order?

f. Are storage foods properly protected from contamination/spoilage?

g. Are all dishes, utensils, pots/pans, and glassware used in the preparation and servicing of foods and beverages properly cleaned and sanitized after use?

h. Do kitchen personnel handle foods and food contact in a sanitary manner?

Hotels must also comply with safety standards outlined in AFOSH 91-001, Billeting Operations.