Attachment 4 - SOW_Technical Specifications.pdf

Design, Supply, Delivery and Installation Combined Synopsis Solicitation of new Modular Office Furniture Solicitation no. 19GE5024R0036

U.S. Embassy Tokyo, Japan

ATTACHMENT 4

SCOPE OF WORK / TECHNICAL SPECIFICATIONS

1. SCOPE OF WORK

a) The Contractor shall design, supply, deliver, and install new modular office furniture for the ACS and Visa Offices on the Ground floor in the Chancery, U.S. Embassy Tokyo, Japan in accordance with the technical specifications set forth in paragraph 2.1 and

Government provided CAD concept drawings, Attachments 5-8, and terms and conditions set forth herein.

b) The Contractor shall provide a design for above mention office spaces with detail parts list, color samples for the proposed products and electrical requirements to the workstations.

c) The Contractor shall provide color samples for all products to the Contracting Officer’s

Representative (COR) for approval of final colors prior to proceed with ordering.

d) The Contractor shall disassemble the old furniture and take them to the basement parking of the Embassy including the metal files cabinets.

2. DESCRIPTION / TECHNICAL SPECIFICATIONS OF ITEMS

The offeror shall design, supply, deliver, and install all items requested below. The items shall meet or exceed the minimum requirements and specifications set forth below.

Offerors shall include product literature (see Compliance with Specifications of the solicitation) of the proposed items in their responses to this solicitation.

2.1 TECHNICAL SPECIFICATION OF MODULAR OFFICE FURNITURE

1) ACS Office is located in the Office #67, 47, 48, 46A and 46B. This office spaces require the following configuration.

(a) Furnish a total of 18 sets of L-shaped counter surface for Workstation #1-12, 17, 18, 20, 23-26.

Each workstation includes:

- 1 W1800XD650mm-powered height adjustable desk with one front and one side 500mm height partition (pin board surface) standing on the counter edge with leg apron under the counter.

The counter width can be reduced no more than 100mm.

- 1 W1500XD600mm side desk with overhead cabinet with pin board surface under cabinet with LED under light.

The counter width can be reduced no more than 100mm.

- 2 power extension strips with a total of 12 outlets

- 1 W400mm two-drawer under counter cabinet

- 1 W400mm three-drawer under desk cabinet

- 1 chair

(b) Furnish A total of A total of 1 set of U-shaped counter surface Workstation

#19 in Room 47 including:

- 1 W2100XD650mm-powered height adjustable desk

With leg apron under the counter

- 1 W2100XD600mm back side desk with overhead cabinet with pin board under the overhead cabinet with LED under light

- 1 W1500XD600mm side surface connecting the front and back counters

- 2 power extension strips with a total of 12 outlets

- 1 W400mm two-drawer under counter cabinet

- 1 W400mm three-drawer under desk cabinet

- 1 main arm chair

- 2 sub chairs

- 1 three-person sofa

- 1 center table matched with counter surface finish

(c) Furnish a total of 2 set of U-shaped counter surface Workstation #21 and 22 including:

- 1 W1800XD650 height adjustable desk with three side 500mm height partition with leg apron under the counter

The counter width can be reduced no more than 100mm.

- 1 W1500XD600mm side desk

- 1 W400mm two-drawer under counter cabinet

- 1 W400mm three-drawer under desk cabinet

- 1 W1800XD600mm back side desk with W1000mm two story base cabinet under counter

- 1 desk chair

(d) A total of 4 units of I-shaped counter surface for Workstation #13 – 16:

with 1 W1800XD650mm height adjustable desk with H500mm partition standing front edge with 1 W400mm three-drawer under desk cabinet with 2 desk chairs

(e) Furnish a total of 2 sets of L-shaped counter surface for Workstation #27 and

28 in Room 46A.

Each workstation includes:

- 1 W1800XD650mm-powered height adjustable desk with one front and one side 500mm height partition (pin board surface) standing on the counter edge with leg apron under the counter.

Desk counter width can be reduced no more than 100mm.

- Workstation #27 requires W1800XD400XH1200mm reception counter.

- 1 W1200XD600mm side desk with overhead cabinet with pin board surface under cabinet with LED under light.

The counter width can be reduced no more than 100mm.

- 2 power extension strips with a total of 12 outlets

- 1 W400mm three-drawer under desk cabinet

- 1 chair

- H1400mm self-standing partition between #27 and 28.

(f) A total of 28 sets of W900XD450XH1000mm three-drawer style file Cabinets

(g) A total of 6 sets of 900X450X1700mm five-drawer style file cabinets

(h) A total of 4 sets of 750X450X1000mm three-drawer style file cabinets

(i) A total of 19 sets of self-standing Coat hunger

(j) One executive comfortable leather desk chair for Room 46B.

(k) Two sets of W1800XD500 Work tables behind #13 and 14, to match the counter surface with other workstation counter surfaces.

NOTES:

1) Scope includes to disassemble old furniture take them to the basement parking including metal file cabinets.

2) Contractor shall separate into several phases and disassemble old furniture and install new furniture in one weekend for the phase.

2) VISA Office is located in the Office #5, 39, 40, 41, 44, 86A, 86B, 87. This office spaces require the following configuration:

(o) Furnish a total of 18 sets of L-shaped counter surface for Workstation #30,31, 44, 45, 46, 48, 51, 52-57, 62-65.

Each workstation includes:

- 1 W1800XD650mm-powered height adjustable desk with one front and one side 500mm height partition (pin board surface) standing on the counter edge with leg apron under the counter.

The counter width can be reduced no more than 100mm.

- 1 W1500XD600mm side desk with overhead cabinet with pin board surface under cabinet with LED under light.

The counter width can be reduced no more than 100mm.

- 2 power extension strips with a total of 12 outlets

- 1 W400mm two story movable drawer with rollers

- 1 W400mm three story fixed drawer under counter

- 1 arm chair

(p) Furnish a total of 15 sets of L-shaped counter surface for Workstation #32-34, 38-43, 49, 50, 66-68.

Each workstation includes:

- 1 W1800XD650mm-powered height adjustable desk with one front and two sides 500mm height partition (pin board surface) standing on the counter edge with leg apron under the counter.

The counter width can be reduced no more than 100mm.

- 1 W1500XD600mm side desk with two sides 500mm height partition (pin board surface).

The counter width can be reduced no more than 100mm.

- 1 W400mm two story movable drawer with rollers

1 chair

(q) Furnish A total of A total of 1 set of U-shaped counter surface Workstation

#73 in Room 86A including:

- 1 W2100XD650mm-powered height adjustable desk

With leg apron under the counter

- 1 W2100XD600mm back side desk with overhead cabinet with pin board under the overhead cabinet with LED under light

- 1 W1500XD600mm side surface connecting the front and back counter

- 2 power extension strips with a total of 12 outlets

- 1 W400mm two story movable drawer with rollers

- 1 W400mm three story fixed drawer under counter

- 1 main arm chair

- 2 sub chairs

(r) Furnish A total of A total of 1 set of U-shaped counter surface Workstation

#71 in Room 40 including:

- 1 W2100XD650mm-powered height adjustable desk

With leg apron under the counter

- 1 W2100XD600mm back side desk with two sides 500mm height partition with pin board finish

- 1 W1500XD600mm side surface connecting front and back side counter with overhead cabinet with pin board under the overhead cabinet with LED under light

- 2 power extension strips with a total of 12 outlets

- 1 W400mm two story movable drawer with rollers

- 1 W400mm three story fixed drawer under counter

- 1 main arm chair

- 2 sub chairs

(s) A total of 12 units of I-shaped counter surface for Workstation #35-37, 57-61, 69, 70, 72.

Each workstation includes:

- 1 W1800XD650mm height adjustable desk (Width can be less depending on location of the workstation) with H500mm partition standing front edge

- 1 arm chair

(t) A total of 39 sets of W750XD450XH1000mm three story-drawer style file

Cabinets.

(u) A total of 2 sets of W750XD450XH1700mm five story-drawer style file

Cabinets.

(v) A total of 2 sets of W1200XD400XH1200mm self-standing open rack counter with shelves located in Workstation #32 and 47.

(w) 1 unit of I-shaped counter surface for Workstation #74.

Each workstation includes:

- 1 W1500XD650mm height adjustable desk (Width can be less depending on location of the workstation)

- 1 L-shaped or Straight H1200XL1200mm partition

- 1 W400mm three story movable drawer with rollers

- 1 armchair

(x) A total of 39 sets of self-standing Coat hunger

NOTES:

1) Scope includes to disassemble the old furniture and take them to the basement parking including metal file cabinets.

2) Contractor shall separate into several phases and disassemble old furniture and install new furniture in one weekend for the phase.

3. PERFORMANCE OF WORK

After contract award and prior to ordering and manufacturing the modular furniture, the

Contractor shall be required to re-survey the layout of the offices and measure the existing walls and pillars precisely to update the floor plan on the CAD concept drawings provided by the Government, Attachments 5-8 of the solicitation. The Contractor then shall re-adjust some of the furniture sizes based on the manufacture’s standard furniture sizes to match with the concept furniture layout provided by the Government.

3.1 Performance Period

Thirty (30) calendar days after contract award for the site re-survey, design/shop drawings submission and selection of color and other finishes to the COR for review and approval.

Hundred eighty (180) calendar days for manufacture/procurement and shipping to U.S. Embassy

Tokyo, Japan. upon COR approval of the new modular office furniture.

4. INSTALLATION

Installation of the new modular office furniture shall be performed on the weekends and separated into several phases.

Contractor shall disassemble old furniture and install new furniture in one weekend for the phase: 12 phases in 12 weekends (total of 24 days) for furniture replacement work.

5. SHIPPING COSTS

Shipping and delivery schedule of the items shall be made in accordance with the Delivery

Place and Delivery Schedule of the solicitation. All shipping costs and shipping mode to U.S.

Embassy Tokyo, Japan shall be included into the offer, Attachment 9, Price Offer. The

Contractor shall consolidate the entire shipment to prevent loss and misdirection. The

Contractor upon notification shall replace any lost or damaged items during shipment.

6. INSPECTION & ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S.

Government upon their arrival in the U.S. Embassy Tokyo, Japan to determine the quality and acceptability. Any substandard products and work shall be notified to contractor.

7. VALUE ADDED TAXES

The U.S. Embassy is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the Government will provide the Contractor with a signed Certificate of Tax

Exemption Purchase for Foreign Establishments.

(For non-Designated Stores, please visit the following link for registration:

http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm