Attachment 4 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is a Quarterly Administrative Fee Report form and instructions issued by the Missouri Division of Purchasing for contractors operating under statewide contracts with the State of Missouri, including those on the Statewide Concrete Qualified Vendors List. The report requires contractors to submit quarterly documentation detailing all purchases made under their contracts for which payment was received during the reporting quarter. Submissions must be made no later than the 15th calendar day of the month following each reporting quarter (Q1: January-March, Q2: April-June, Q3: July-September, Q4: October-December). The form requires contractor identification information, reporting contact details, and certification by a responsible party with appropriate signature and title.

The administrative fee is calculated at 1% of the overall total payments received from Missouri state agencies, political subdivisions, universities, and governmental entities in other states during the reporting quarter. Contractors must report total payments received minus returns and credits for each category separately before calculating the total administrative fee payment. Payment of the calculated fee must be submitted using one of four methods: personal check, money order, company check, or ACH electronic payment. Completed reports should be submitted to the Division of Purchasing by mail to P.O. Box 809, Jefferson City, MO 65102-0809 or 301 West High Street, Room 630, Jefferson City, MO 65101-1517; by fax to (573) 526-9815; or by email to ereports@oa.mo.gov. Contractors receiving no payments during a reporting quarter must indicate this status on the form and are excused from fee payment for that period.