Attachment 4 Instructions to Offerors.pdf

Attachment 1 FA441725Q0010

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (OCT 2018)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers."

General Instructions

A. To assure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including 1. Terms and conditions 2. Representations and certifications.

Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall consist of two (2) separate parts: Part I – Price and Part II - Past Performance

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and

Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses:

-Ashley Williams at: ashley.williams.85@us.af.mil AND -Lauren Hook at: lauren.hook@us.af.mil

E. Questions must be submitted via email to the personnel noted above. All questions are due no later than 3:00 PM CST (Central Standard Time), by 19 February 2025. All questions and answers will be posted to the SAM Beta website at https://beta.sam.gov

F. Offer Submission Instructions: Offers must be submitted electronically via email. All documents submitted must be saved in .pdf format, and shall follow the instructions in FAR 52.212-1.

Late offers will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

The due time and date for offers is 3:00PM CST on 05 March 2025.

Offers shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Offers shall use at least 1 inch margins on the top and bottom and 1 inch side margins.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

G. Specific Instructions http://www.sam.gov/ mailto:robert.rogers.70@us.af.mil mailto:shataya.butler@us.af.mil

Teaming Arrangements/Joint Venture Documentation: Failure to submit this documentation, if offeror is claiming this is their business approach, will render the offerors' offer non-responsive and no further evaluation of the offeror's offer will be conducted.

Teaming Arrangement/Joint Venture Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size

Regulations), Part 124 8(a) & SDB) and Part 125 (Government Contracting Programs)).

The Joint Venture Arrangement must be received by SBA prior to offer due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the arrangement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the offer due date. NO CORRECTIONS AND/OR CHANGES IN

PROPOSED TEAMING ARRANGEMENTS OR JOINT VENTURES ARE ALLOWED AFTER TIME OF SUBMISSION

OF OFFERS.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Joint Ventures (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include all requirements at 13 C.F.R. Part 124.513, including size concern information;

2. Include a statement confirming that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14(c)(1); and

3. Joint Venture registration in SAM, identifying the Joint Venture as a small business concern under

NAICS code 562111 in their representations and certifications. No corrections and/or changes in proposed teaming arrangement or joint ventures will be accepted after the solicitation closing date and time.

Financial Institution Reference Sheet, Attachment 5 to the solicitation, shall be completed by the offeror’s financial institution.

Part I - Price Submission

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Insert proposed unit and extended prices in a separate document broken down by the base year and accompanying option years. The extended amount must equal the whole dollar unit price multiplied by the number of units. The offer(s) must be submitted for a base period plus four (4) Option Years (1 April

2025 – 31 March 2026 is the base period) and a total price including all option years must be included.

3. Complete the necessary fill-ins and certifications in the Contract Clauses section. The provisions FAR

52.212-3 shall be returned along with the offer. If the offeror has completed all representations and certifications contained in this solicitation in their SAM registration, the offeror shall state so.

4. Include Teaming Arrangement/Joint Venture (if applicable) and Financial Institution Reference Sheet as a part of Part I.

Part II - Past Performance Submission

1. Limited to no more than two (2) pages per contract listed and ten (10) pages in total. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the offer. CPARS ratings and accompanying CPAR information does not count toward the page limit. Only references for refuse collection contracts that are recent and relevant will be considered.

Past performance will be considered relevant if the scope of work meets the following minimum criteria:

The collection of municipal solid waste was in the amount of at least 1,500 tons annually with a container service frequency of at least bi-weekly

Performance that consisted of maintaining at least seventy (70) 8CY (cubic yard) and eight (8)

4CY containers

Recent is defined as work within the last five (5) years from the issue date of this solicitation.

Submit past performance information for no more than five recent and relevant refuse collection contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation. The past performance submission should contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the PWS in this solicitation including the amount of municipal solid waste serviced annually.

(m) Associated CPARS ratings and accompanying CPAR information (does not count toward page limitation)

References will be contacted by the evaluation team to discuss the offeror’s performance in accordance with Attachment 6, Past Performance Information.

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

If the offeror claims there is no past performance, then that status must be identified to the contracting officer no later than the date and time proposals are due from all the offerors.

(End of Addendum)