Attachment 4 Combined Synopsis_Solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07, effective 09/30/2024, Defense Federal Acquisition Regulation Public Notice, effective 10/01/2024 and Department of the Air Force Federal Acquisition Circular, effective 06/12/2024.

Solicitation number: FA496025Q0037 North American Industry Classification System Code (NAICS): 333415 Size standard: 1250 Type of set-aside: Small Business Set Aside

This requirement is being solicited as Brand Name in accordance with FAR 11.104 and FAR 52.211-6.

The brand name is provided to establish a level of quality, features, and performance. This requirement is for: Two (2) Brand Name compressor part(s) meeting the characteristics and objectives outlined in Attachment 2. Please see the following attachments:

Attachment 1: Brand name justification and approval (J&A) Attachment 2. Salient Characteristics Attachment 3: Design of compressor

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 1500 MST on Thursday 22 May 2025. Quotes must be submitted via email to CA POC (Primary) at and CO POC (Secondary) at.

Primary: Timeaki McPhee timeaki.mcphee@us.af.mil

Secondary: Joshua Johnson joshua.johnson.233@us.af.mil

2. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment based on the contractor's cost experience in performing the contract. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account.

Failure to have an active SAM registration may result in the vendor being deemed ineligible for a contract award. Vendor shall provide Commercial and Government Entity (CAGE) number at time of submitting quote.

Please provide a firm-fixed-price quote with a detailed price breakdown, including at a minimum:

o Unit price of each major item/component o Delivery/shipping charges o Any applicable discounts or markups o Total price

The Government reserves the right to request additional pricing detail to support a fair and reasonable price determination in accordance with FAR 13.106-3(a)(2) and FAR 15.403-3(a)(1).

mailto:timeaki.mcphee@us.af.mil mailto:joshua.johnson.233@us.af.mil

4. Late quotes may be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdrawals of offers.

5. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in quote firm for 60 calendar days from the date specified for receipt of quotes.

Addendum to 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

In accordance with FAR 13.106-2(b)(3), the Government intends to award a firm-fixed-price purchase order resulting from this solicitation to the responsible offeror whose quote provides the best value to the Government.

The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

3. Evaluation Factors: Evaluation Factors (in descending order of importance):

1. Delivery Lead Time:

o The Government will evaluate the proposed delivery schedule from receipt of order to full delivery. Offerors must specify their delivery time in calendar days.

o Earlier delivery is preferred and will be evaluated favorably.

2. Technical Acceptability:

o Offered item must meet or exceed all stated specifications and salient characteristics.

Offerors must include product descriptions, specifications, or brochures to demonstrate compliance with brand name requirements.

o Offers that do not meet the minimum technical requirements will be deemed unacceptable and will not be considered for award.

3. Price:

o Price will be evaluated for reasonableness and completeness. The Government will conduct a price analysis to determine if the proposed prices are fair and reasonable.

4. Tradeoff Process:

The Government will use a trade-off process to determine the best value. Delivery Lead Time and Technical Acceptability, when combined, are significantly more important than Price. The following steps will be used:

1. Technical Acceptability Determination: All offers will be evaluated to determine if they meet the minimum technical requirements. Offers that do not meet these requirements will be eliminated from further consideration.

2. Delivery Lead Time: All offers will be evaluated on their proposed delivery lead time.

3. Price Evaluation: After evaluation of delivery lead time, the Government will evaluate the price of each offer for reasonableness.

4. Best Value Determination: The Government will compare the offers based on their delivery lead time and price. The Government may award other than the lowest-priced offeror if the added value of a superior delivery lead time is determined to provide better overall value to the Government. Additionally the Government is not obligated to award to the vendor with the shortest delivery timeframe. The determination of best value will be based on a qualitative assessment of the benefits of faster delivery in relation to any price premium. The Government will document the rationale for selecting the offer that represents the best value.

5. Submission and Evaluation Information:

1. Discussions: The Government intends to evaluate quotes and award a contract without interchanges with quoters. However, the Government reserves the right to conduct interchanges with one, some, none, or all quoters at its discretion.

2. Offeror Representations and Certifications: Offerors shall submit provision 52.212-3, Alternate I, Offeror Representations and Certifications – Commercial Items, or provide a CAGE code demonstrating an active registration in the System for Award Management (SAM).

3. Contract Terms and Conditions: Clause 52.212-4, Contract Terms and Conditions— Commercial Items, applies to this acquisition. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items, also applies. See additional provisions and clauses on the following pages.

4. Questions: All questions regarding this solicitation must be submitted via email to the Points of Contact (POCs) listed below no later than 15:00 MST on Tuesday, May 20, 2025. Questions received after this deadline will not be considered.

5. Quote Submission: Quotes must be received by the 28th Contracting Squadron via email to the POCs listed below no later than 15:00 GMT on Thursday, May 22, 2025.

The Government reserves the right to award without discussions. Offerors are encouraged to provide their best terms in the initial quote.

Quotes must be received no later than 15:00 GMT on Thursday 22 May 2025 by the 28th Contracting Squadron, via email to the following Points of Contact (POCs):

Primary: Timeaki McPhee timeaki.mcphee@us.af.mil

Secondary: Joshua Johnson joshua.johnson.233@us.af.mil mailto:timeaki.mcphee@us.af.mil mailto:joshua.johnson.233@us.af.mil