Attachment 4 Combined Synopsis_Solicitaion.pdf

Description:

Lake Mendocino Recreational Grounds Maintenance

This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in RFO Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2025‑06. The solicitation number is W912P726QA009.

This requirement is being solicited as Small Business Set-Aside competition. The North

American Industry Classification System (NAICS) code is 561730 Landscaping Services, the business size standard is $9.5 Million, and the Project Service Code is s208 for Housekeeping-

Landscaping/Groundskeeping.

The Government will award a Firm-Fixed-Price (FFP) contract resulting from this Request for

Quote(RFQ) to the responsible quoter whose submission conforms to the solicitation. This announcement does not obligate the Government to award a contract nor does it obligate the

Government to pay for any preparation cost.

Project Description:

The U.S. Army Corps of Engineers (USACE), San Francisco District is seeking to contract professional janitorial services for the Coyote Valley Dam Recreational (Lake Mendocino)

Area Campsite and Day Use Facilities.

The contractor’s work and responsibility shall include; all job planning, programming, scheduling, administration, inspection and management necessary to accomplish specified services. The contractor shall make sure that work is accomplished in accordance with the contract and all applicable laws, municipal codes, regulations, and/or written directives issued by the Contracting Officer.

Specification: The Contractor must meet the qualification requirement in order to be eligible for award.

Technical Requirement:

In order to be eligible for award, the Contractor and/or subcontractor performing the work on-site shall have at least two (2) years of Landscaping/Groundskeeping Experience on similar contracts.

The provisions at 52.212-1 Instructions to Offerors-Commercial Products and Commercial

Services, 52.212-2 Evaluation-Commercial Products and Commercial Services, and 52.212-4

Contract Terms and Conditions-Commercial Products and Commercial Services apply to this acquisition.

Anticipated PERIOD OF PERFORMANCE:

Base- 1 July 2026 – 30 June 2027

Option Year- 1 July 2027 – 30 June 2028

Option Year- 21 July 2028 – 30 June 2029

Evaluation will be conducted in accordance with FAR 52.212-2.

Site Visit:

To coordinate a site visit contact Adam Leach to schedule a date and time.

Poppy Burkhead poppy.l.burkhead@usace.army.mil (707) 467-4222

Submission Requirement:

Submission will be via PIEE.

All interested firms shall submit a quote in accordance with FAR provision 52.212-1 and shall include the information as stated below.

1. The solicitation number

2. The name, address, telephone number of the Officer

3. The Offeror’s Unique Entity Identifier (UEI)

4. Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation

5. Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM))

6. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

7. Quote sufficient to address all the evaluation factors listed under 52.212-2.

For Technical, provide a capability statement demonstrating how the proposed products or services meet the requirements of the Performance Work Statement (Attachment 2). Specific attention should be given to the Performance Work Statement requirements.

mailto:poppy.l.burkhead@usace.army.mil

The wage rates for the quote are in compliance with the SCA wage rate for work area.

For Past Performance, use the Past Performance Questionnaires (Attachment 3) or CPARS.

For Price, complete and submit the SF 1449 (Attachment 1) and include a price for each priced line item. Provide back-up documentation of any assumptions or exceptions upon which your quotation is based.

8. Active SAM Registration

9. Financial Bank letter (Financial status, Line of Credit, Number of overdrafts the company has had in past year, and the average balance of commercial account. (May be expressed: low 5 figure, or High 6 figures)

QUOTE RECEIVED WITHOUT ITEMS 1 THROUGH 8 ABOVE WILL BE DEEMED AS

UNRESPONSIVE.

Please submit all questions by 15 May 2026 NLT 12:00pm PDT to: james.neal@usace.army.mil and nairi.freeman@usace.army.mil

Quotes must be received no later than 12:00pm PDT on 29 May 2026. Quotes received after the deadline are Late and may not be considered for contract award.

FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons- such as foreign contractors. It implements the Department of the Treasury's final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign persons pursuant to certain contracts.

Pursuant to the FAR 52.229-3 Federal, State, and Local Taxes, taxes imposed under 26 U.S.C.

5000 C may not be included in the contract price or reimbursed.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a

U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign

Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/W14. If not submitted with the offer, exemptions will not be applied to any resulting contract, and the Government will withhold a full 2 percent on each contract payment.

Failure to submit an IRS Form W-14 with each payment request will also result in an automatic withholding of 2 percent from the payment request.

mailto:nairi.freeman@usace.army.mil

When filling out the IRS Form W-14 the following information may be used to complete Part I, Lines 6 and 7.

Line 6 Contract/reference number: W912P726QA009

Line 7 Name and address of the acquiring agency:

U.S. Army Corps of Engineers, San Francisco District

Attn: Contracting Officer450 Golden Gate Avenue, 4th Floor

San Francisco, CA 94102-3406

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue. Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and exclusions exclusion/submission of IRS Form W-14.

NOTE:

USACE will not notify Offerors of any changes to the combined synopsis/solicitation; Offerors must monitor PIEE and SAM for any posted changes or amendments.