ATTACHMENT 4 - CLS 411 RSVA Facility Vertical Maintenance as of 29 July 2019.docx

Attachment #4

CLS- 411

Facility Maintenance - Vertical

16 Jan 2019

Table of Contents

2.4 Heating/Cooling Equipment.…………………..…………….……………..……..6

2.4.2 Maintenance of Heating Equipment…………………………………………..7

2.6.1 Automatic Chemical Treatment Systems………………………………………8

2.6.2 Eye Washes and Safety Showers………………………………………………8

2.20.1 Strip and Refinish Auditorium Floor……………………………………………….17

2.21 Certification of building anchorage system……………………………………………

3.0 WORK CAPABILITY LEVELS 18

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings and structures and their components listed in real property records on Rivanna Station, Virginia (RSVA). The exception are Buildings 2010 and 2078 which are maintained by others. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws, regulations, and the original equipment manufacturer’s recommendations.

1.2 Components. The Contractor shall perform Preventative Maintenance Orders (PMOs) and Demand Maintenance Orders (DMOs) for repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Food Service Equipment (only items on the TE List)

c. Access Control Facilities and barriers

d. Child, Youth School-age Service facilities

e. Storage tanks

f. Signage

g. Flagpoles

h. Fencing

i. Back-up Generator

1.3 Work Management and Control.

1.3.1 Reserved

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this CLS.

1.3.3 Facilities Maintenance Instruction (Attachment 1). This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS.

1.3.4 Capability Levels. The Contractor shall provide services as indicated by the Work Capability Levels table in Section 3.0.

2.0 Description of Services. The Contractor shall develop and implement a Comprehensive Preventative Maintenance (PM) and Repair Program. PMOs consist primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included in facilities which are listed in TE BS1 and TE BS2. All lubricants, refrigerants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. Repair work shall be accomplished through the issuance of DMOs.

2.1 Facility Workload. TE WD1 includes historical data from FY17 for DMOs, PWOs, and PMOs delineated by shop and priority level.

2.2 Natural Gas Appliance and Equipment. The Contractor shall inspect all natural gas appliance connections for leaks at the valve or adjustable meter. The Contractor shall repair leaks immediately and conduct inspections semi-annually during the months of April and October. PM for natural gas appliances and equipment shall be performed in strict accordance with the requirements set forth in National Fire Protection Association (NFPA) 54, National Fuel Gas Code and 49 CFR 192, Transportation of Natural and Other Gas by Pipeline: Minimum Federal Safety Standards. The Contractor shall be responsible for maintaining all gas lines, gas meters, and regulators (low pressure side to include building plumbing).

2.3 Heating, Ventilation, and Air Conditioning (HVAC). The Contractor shall provide PM for the HVAC systems identified in TE BS1 and TE BS2 (see all TABS in the spreadsheet) consistent with the original equipment manufacturer’s recommendations. Government maintains ability to access data from energy savings equipment. Services include maintenance, repair, and installation of all components, devices, and equipment. Components include, but are not limited to: boilers, furnaces, compressors, blowers, motors, drive assemblies, fans, service valves, actuators, dampers, condensers, cooling coils, chillers, cooling towers, hot water line strainers, piping, pumps, purge units, control systems and wiring, duct work, burner assemblies, combustion chambers, thermostats and temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, heat/air conditioning units, and all other items of equipment essential to the proper operation of HVAC equipment and systems IAW the original equipment manufacturer’s recommendations. The Contractor shall verify all components and update inventory list. The Contractor shall use Industry standards for Best management practices for HVAC coil cleaning. Please refer to this TE when planning for and executing PM work.

2.3.1 Chiller Units. The Contractor shall conduct PMs on all chiller units identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. Chiller units can be either air-cooled or water-cooled and are found as part of an integral unit, including one or more compressors and an evaporator in each package. A condenser (air-cooled or water- cooled) will be in the package or occasionally a remotely connected air-cooled condenser.

2.3.2 Air Handlers. The Contractor shall conduct PMs on all air handler units identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. These are package type units which contain major components and unit sections to make up a definable system, while components used and arrangements vary, most units are packaged in one enclosure and contain compressors (reciprocating, open or hermetic), coils, (DX evaporator or chilled water), blowers, mixing box, filters, dampers, heating coils, chilled water coils, and air-cooled condensers (external to the package).

2.3.3 Condensers. The Contractor shall conduct PMs on all condensers identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. Condensers on the Post include air-cooled, water-cooled and glycol-cooled units. Air- cooled condensers are outdoor units, rooftop or ground mounted, with single or multiple compressors and banks of coils, fans, and casings. Fan drives have special screens (for filtering debris) and damper (for cold weather operation) with safety provisions added.

2.3.3.1 Balancing Chilled and Condenser Water Systems. Test and record chilled and condenser water systems to insure these systems are providing the most efficient and economical operations attainable for equipment and the facilities, which it services. Bleed air from chilled and condenser water loops as required to maintain efficient and standard operating conditions. Repair or replace automatic/manual bleed off valves in systems as required for proper operation.

2.3.3.2 Air Cooled Condensers. Check and correct for dust, dirt, foreign materials, oil and grease accumulations, leaks, excessive or unusual noise and vibrations; and loose, missing/damaged parts. Check and correct motors, sheaves, belts, bearings, shafts, supports, brackets, hardware, etc; check operation and calibration of fan cycling controls, low ambient switch controls, dampers, head pressure control louvers, actuators, and regulators, as applicable per manufacturers specification. Check for proper airflow through the condenser coil; and bent, damaged or corroded coil-fins and fan blades. All obstructions within three feet of air-cooled condensers shall be removed i.e. weeds, bushes, etc.

2.3.4 Cooling Towers. The Contractor shall conduct PMs on all cooling towers identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. Cooling Towers. Check and correct external scale; leaks; defective valves and float assemblies; and deterioration and improper positioning of slats, baffles, and eliminators used to control water spray and/or distribution. Check and correct structural damage, rust, and corrosion. Check condition and operation of gearboxes (gear reducers), fans, blades, hubs, motors, drives, shafts, couplings, guards, bearings, etc. Check cooling tower water level, water make-up, drains, valves, overflow, and bleed off. Other related services shall consist of, but not be limited to, development of a treatment program for each cooling tower; installation of monitoring and treatment equipment; flushing and cleaning of cooling towers; and testing and treatment of circulating water to prevent accumulation by precipitation of scale, corrosion, biological growths, and other foreign materials.

2.3.4.1 Cleaning and Flushing. All cooling towers shall be cleaned and flushed of scale, trash, mud, dirt, algae, slime, and other foreign material within 15 calendar days after the start date of the contract, and prior to implementation of the Contractor's approved water treatment program. Additional flushing and cleanings shall be performed semi-annually (Spring and Fall) to remove excess accumulations of such foreign material.

2.3.4.2 Cooling Tower Structures and Components M&R. Cooling tower structures and all components thereof shall be maintained and repaired, including all motors, fans, gearboxes (gear reducers), and hubs; drives, shafts, couplings, sheaves, belts, and guards; float assemblies and valves; drain lines, piping, and valves from the cooling tower pan (basin) to the point at which water is discharged into the sewer or storm drain system, including all supports, brackets, flanges, and hardware to maintain the piping; bleed off systems; and make up water piping and valves (from the valve itself into the cooling towers and systems.

2.3.5 Fan Coil Units. The Contractor shall conduct PMs on all fan coil units identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. The Contractor shall conduct PMs on all condensers identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. Fan coil units are utilized in various buildings for providing heat and air conditioning.

2.3.6 HVAC Controls. As part of the PM of year-round plants and systems, all HVAC controls shall be inspected in accordance with requirements consistent with the original equipment manufacturer’s recommendations for HVAC controls. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).The Contractor shall contact the COR for new equipment that was added immediately. The Contractor shall contact the COR for new equipment that was added immediately and update GFEBS and the PM Scheduler.

2.4 Heating/Cooling Equipment. The Contractor shall inspect, and provide PM, repair, and service all heating equipment and systems (boiler and chiller automated control and monitoring system), all boilers, and furnaces used in the production of domestic heat. The Contractor shall inspect, maintain, and repair all heating plants and associated equipment referenced in AR 420-1 Section 23-8, and the applicable American Society of Mechanical Engineers (ASME) standards. Service specified to be performed a given number of times per year shall performed at regular intervals. M&R performed by the Contractor shall be accomplished so equipment condition will remain unchanged from the time of receipt. The quality of work accomplished shall meet the various manufacturer's requirements for individual equipment items as stated in the operations and maintenance manuals.

2.4.2 Maintenance of Heating Equipment. PM shall be planned, scheduled, and conducted. All gas or oil fired boilers shall receive PM prior to the onset of the heating season. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). All PM should be performed consistent with the original equipment manufacturer’s recommendations. The Contractor shall contact the COR/ACOR for new equipment that was added immediately and update GFEBS and the PM Scheduler.

2.5 Perform Seasonal Start-up and Shutdown of air-cooled chillers. The Contractor shall perform the seasonal start-up and shutdown of the air-cooled chillers within five (5) days of notification from the COR consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).Seasonal shutdowns shall include winterization of condensers and shutoff for each system and item of equipment, including draining of lines, coils, and tanks, and application of freeze protection where required. The Contractor shall contact the COR for new equipment that was added immediately and update GFEBS and the PM Scheduler.

2.5.1 Freeze Protection. The Contractor shall shut down, secure, and drain all equipment subject to freeze damage when freezing weather conditions are forecast, anticipated, or imminent. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). All PM should be performed as specified consistent with the original equipment manufacturer’s recommendations. The Contractor shall contact the COR for new equipment that was added immediately. The Contractor is responsible for and liable to provide such services whether or not specifically informed or notified by the COR of such conditions. All equipment secured and drained for these reasons shall be returned to normal service when danger of freeze conditions has passed. The Contractor shall be liable for correction of any and all damages incurred as a result of failure to adequately protect equipment under these conditions. The Contractor shall notify the DPW work control center no later than (NLT) four (4) hours after securing a system from possible freeze damage.

2.5.2 Winterization and De-Winterization. The Contractor shall be responsible for identifying and correcting any deficiencies that present a potential for freeze damage or water leak damage. Other winterizations and de-winterizations shall be performed as unscheduled tasks upon receipt of a valid work document. The Contractor shall complete the winterization of buildings and other systems and de-winterization consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately.

2.6 Chemical Treatment of Water Systems. The Contractor shall provide chemical water treatment to the chilled water systems and the fire suppression system consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately. The Contractor shall perform weekly testing for cooling tower water and the fire suppression water and adjust chemicals as needed. The Contractor shall maintain detailed records of all chemicals used for water treatment of cooling towers, condensate and chilled water systems, to include the following: building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. This information shall be provided to the COR in writing within five (5) days of each inspection check, and negative reports are required.

2.6.1 Automatic Chemical Treatment Systems. The Contractor shall monitor automatic water treatment systems on a weekly basis to ensure proper operation consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately and update GFEBS and the PM Scheduler. Treatment shall include the operation and maintenance of any automated control or equipment (e.g. automated feed and bleed off controllers, automatic pump feeders systems and pulsing type water systems). The Contractor shall provide water treatment for the closed loop chiller and dual chilled /heated water system for control of erosion, corrosion, scaling, and freezing protection down to minus ten (-10°F) degrees Fahrenheit. In the event of automatic system failure, the Contractor shall manually perform the necessary tasks to ensure the integrity of the water treatment process until the system is repaired.

2.6.2 Eye Washes and Safety Showers. The Contractor shall inspect, test, and maintain the eye washes and safety showers in accordance with the original equipment manufacturer’s recommendations on a monthly basis. The eye wash station inventory list can be found in TE BS1 and TE BS2.

2.7 Roof Gutters, Drains, and Downspouts. The Contractor shall semi-annually, in the months of 01 Dec and 30 Apr, inspect and clean all roof gutters, drains, and downspouts. Cleaning shall include removal of all bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other obstructions that restrict flow to and through roof gutters, drains, and downspouts. The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspection and cleaning.

2.8 Automatic Doors. The Contractor shall inspect and perform PMs on automatic doors. All PMs should be performed consistent with the original equipment manufacturer’s recommendations. The service includes inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, and door closing speed is adjusted to comply with the Uniform Federal Accessibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG). A list of automatic doors is referenced in TE BS1.

2.9 Overhead Doors. The Contractor shall semi-annually inspect and perform PMs on all overhead doors, to include electronically driven or motorized doors, operators, and controls as specified by the original equipment manufacturer. The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating required by the building code(s). If the fire rating cannot be easily re-established, the Contractor shall notify the COR immediately/within two (2) hours of discovery. PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors. A list of overhead doors is referenced in TE BS1 and TE BS2.

2.10 Gates and Dock Levelers. The Contractor shall semi-annually inspect and perform PMs on all manually and electrically operated gates and dock levelers as consistent with the original equipment manufacturer’s recommendations. Inspection and maintenance activities shall include all electrical components, controls, operators, gate hardware, and all associated equipment. Reference TE BS1 and TE BS2 for an inventory list on gates.

2.11 Air Compressors/Unfired Pressure Vessels. The Contractor shall inspect, maintain, and test the air compressors/unfired pressure vessels annually or semi-annually, consistent with the original equipment manufacturer’s recommendations.

2.12 Plumbing. The Contractor shall inspect and perform PMs on all plumbed systems consisting of piping, components inside the facility, and out from the facility to the point of demarcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. The point of demarcation is defined as the point on the piping system where ownership changes from the utility provider, Albemarle County Service Authority (ACSA), to RSVA. The map in TE U1 identify the general locations of these points of demarcation. If no point of demarcation exists, then the point of demarcation is at a distance of five (5) feet out from the building. Potable water system includes domestic water heaters. Water heater types may be electric, or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall repair, replace, and maintain potable water and waste, vent, and drain systems and components from the isolation valve.

2.12.1 Components. Components include, but not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter owned by the utility provider, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion tanks, relief valves, mixing valves, flowmeters, shower stalls, commodes, piping, fittings, drains, sump pumps, motors, and sump water level controls IAW Technical Manual (TM) 5-810-5, Plumbing, and Army Regulation (AR) 420-1, Army Facilities Management, and manufacturer’s specifications. The Contractor shall set hot water temperature IAW AR 420-1

2.12.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. System and components in mechanical rooms shall function properly in the event of water leaking from valve and pump packings or seals. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flush meters. Flush meters shall operate properly and shut off the water flow after the flush cycle.

2.12.3 Sump Pumps. The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps and lift stations on Fort Belvoir consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1. Sump tanks shall not exceed their maximum capacity. Sump water level controls shall energize the sump pump prior to the sump becoming full, and shut off the pump after sump draining is complete. The sump pump inventory list can be found on TE BS1 and TE BS2.

2.12.4 Hot Water Tanks. The Contractor shall annually inspect hot water tanks consistent with the original equipment manufacturer’s recommendations for hot water tanks. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of hot water tank, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifications. Hot water circulation pumps shall operate continuously. Hot water temperatures shall be maintained within parameters specified in AR 420-1. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed with minimum impact to the facility mission.

2.12.5 Backflow Preventers. All PM should be performed consistent with the original equipment manufacturer’s recommendations to annually inspect, certify, and repair all backflow prevention devices. Work shall meet the requirements of the applicable Safe Drinking Water Act (SDWA). Provide PM, installation, testing, and repair of cross-connection control and backflow prevention devices consistent with the original equipment manufacturer’s recommendations for backflow preventers. Minor repairs, tightening loose fittings, nuts, bolts, and screws shall be included in the PM. Major repairs and replacements shall be performed within twenty-four (24) hours. All necessary outages shall be coordinated through the COR and tenant. The Contractor shall provide all fittings, fasteners, lubricants, handles and knobs. The Contractor shall test all devices annually following initial installation or repair and perform backflow device maintenance. A list of backflow devices is at TE BF1

2.13 Grease Trap Inspections. The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors consistent with the original equipment manufacturer’s recommendations for grease traps. The grease trap inventory can be found in TE BS1 and TE BS2. The Contractor shall inspect grease traps monthly. Grease floating on the liquid surface shall be removed as a maintenance task and disposed at the Sewage Treatment Plan (STP) or other location approved by the COR.

2.13.1 PM of Grease Interceptors. The contractor shall refer to the original equipment manufacturer’s recommendations for the grease interceptor. When a grease interceptor requires a complete pumping or cleaning, the Contractor shall ensure the excessive solids are scraped from walls, floors, baffles, and all pipe work interior of the interceptor. The Contractor shall pump-out and clean grease interceptors annually. The Contractor shall maintain inspection records for each grease interceptor in addition to maintaining the data in GFEBS. Inspection records shall include the date, time, fat/oils/grease (FOG) depth, sludge depth, and details of any repairs. Inspection records shall be made available upon request. Grease interceptors shall be pumped and cleaned IAW the following criteria:

a) When the fats, oils, and grease (FOG) or other floatable grease layer exceeds six (6) inches in depth as measured by a sludge core sampling device.

b) When the settled solid layer exceeds eight (8) inches in depth, as measured by a sludge core sampling device.

c) When the total volume of captured grease and solid material displaces more than twenty-five (25) percent of the capacity of the interceptor as calculated using a sludge core sampling device.

d) When the interceptor is not retaining/capturing oils and greases.

2.13.2 PM of Sedimentation Tanks. The Contractor shall clean each sedimentation tank semi-annually (i.e., two times a year). The Contractor shall PM the equipment consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately in addition to updating GFEBS. This task shall be accomplished within seven (7) calendar days after COR request. The Contractor shall be responsible for the cleaning, pumping, and unplugging of motor pool oil separators. Oil collectors, oil separators and inside interceptors shall be responded to as Urgent. The Contractor shall maintain the entire collection system in a free flowing condition at all times. Upon notification of plugged lines, the Contractor shall respond within two (2) hours to unplug the system. The Contractor shall notify the COR within one (1) hour of notification of plugged sand traps and interceptors. Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the DPW Environmental & Natural Research Division (ENRD) prior to use.

2.13.3 Disease Traps and Solid Waste Interceptors shall be maintained IAW with the manufacturer’s recommended procedures to prevent breakthrough to the sanitary sewers.

2.14 Lift Stations. The Contractor shall evaluate lift stations consistent with the original equipment manufacturer’s recommendations. The Contractor shall collect and record data, perform adjustments necessary to control the quality of the operations, inspect for deficiencies and hazardous conditions to determine the plant M&R requirements. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The contractor shall update this equipment inventory in GFEBS and on the GFEBS PM Scheduler after notifying the COR. The Contractor shall perform routine cleaning of equipment subject to waste material accumulations, blockages, algae growth, vector attraction, and offensive odors including, but not limited to, bar screens, grit collector, de-gritter, and weirs. The Contractor shall dispose of grit, scum, and screening material removed from the facility waste streams. The lift station inventory can be found on TE BS1 and TE BS2.

2.15 Electrical. The Contractor shall perform scheduled inspection, testing, calibration, maintenance, repair, and other services of electrical systems and components, consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately in addition to updating GFEBS. Electrical systems in this contract include interior lighting, switches, receptacles, exit signs, emergency lighting, outdoor lighting, electric meters, auxiliary generators, automatic transfer switches (ATS), uninterruptible power supplies (UPS)(only those identified on TE BS1 and TE BS2 are part of this contract), elevators. Outdoor lighting systems include street lights, parking lot lights, building flood lights, and access control pop-up barrier lights. These lighting systems shall be maintained on a DMO basis. See TE BS1 for lighting inventory. For checking and testing switchgear, transformers, circuit breakers, protective relays, cables, constant current regulators and associated electrical equipment, the test equipment used shall be that which is recognized as standard in the trade. The Contractor shall furnish to the COR thirty (30) calendar days prior to contract start a list of all test equipment and a written statement that all equipment has been calibrated.

2.15.1 Emergency Fixtures. The Contractor shall inspect, test, repair, and maintain lighted exit signs and emergency lighting units located within building interiors IAW the United States Federal Code (UFC) 1-200-01, DoD Building Code (General Building Requirements). The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).

2.15.3 PM of Auxiliary Generators. The auxiliary generators consist of approximately three (3) generators ranging from 10KW to 2500 KW. The Contractor shall perform PM of the auxiliary generators identified in TE BS1 and TE BS2 IAW TM 5-682, TM 5-683, TM 5-684, TM 5-811-3, consistent with the original equipment manufacturer’s recommendations for auxiliary generators. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately in addition to updating GFEBS. In addition, the Contractor shall follow the special schedule requirements specified in AR 420-1, Section 4-67 and 23-54 for electrical services auxiliary equipment used in certain applications (e.g., nuclear delivery or storage areas, etc.). The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).The Contractor shall coordinate all electrical testing of generators with applicable activities and the COR prior to testing. The Contractor shall comply with manufacturers' instructions and recommendations when performing PM of generators. All lubricants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. The Contractor shall also observe all auxiliary equipment and ensure they are operating IAW normal operating procedures. Repair requirements above and beyond the scope of auxiliary generator PM shall be submitted to the COR within twenty-four (24) hours of identification. Monthly inspections of above ground storage tanks are mandatory as per Veeder-Root.

2.15.4 Grounding Point Checks. The Contractor shall perform grounding point testing on all points, and facilities on an annual basis IAW the latest edition of the National Fire Protection Association (NFPA) standards for the installation of lightning protection systems. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). The Contractor shall contact the COR for new equipment that was added immediately in addition to updating GFEBS. The Contractor shall check the grounding systems in all buildings (e.g., building 2000, and access control barrier systems) consistent with the original equipment manufacturer’s recommendations.

2.15.5 Scheduled System Outages. The Contractor shall coordinate all scheduled outages and road closures with the COR. Outages shall be coordinated at least fourteen (14) working days in advance. The Contractor shall notify affected installation agencies of the scheduled outage. The Contractor shall attend, as applicable, planning meetings that may affect the air conditioning systems the Contractor operates and maintains. The COR will notify the Contractor at least forty-eight (48) hours in advance of planned meetings.

2.16 Fire Alarm/Suppression Systems. The Contractor shall perform scheduled PM and inspection services on fire alarm systems, suppression systems, and components listed in TE BS1 and TE BS2 IAW the latest edition NFPA 72, National Fire Alarm and Signaling Code, technical manuals, and manufacturers’ instructions. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).Completed inspection testing and maintenance forms shall be provided to the Fire Inspector and made available upon request for the life of the contract. The Contractor shall perform fire alarm scheduled services at key facilities specified by the COR outside of normal duty hours. There shall be a minimum of five qualified fire alarm/suppression technicians.

2.16.1 Fire Alarm Systems. Fire alarm and detection systems are listed in TE BS1and TE BS2 All PM should be performed consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).These systems include pull stations, duct detectors, heat detectors, 24V smoke detectors, 110V smoke detectors, warning devices (such as horns, strobes, etc.), detectors connected to suppression systems, and flow switches. The Contractor must provide factory certification training for licensing and programming for at least one (1) fire alarm technician to access and program fire alarm control panels/systems to include: Honey Well/Notifier, Game-well, Simplex/Grinnell, and Monaco, etc.

2.16.2 Sprinkler and Hood Suppression Systems. The Contractor shall perform PM services on sprinkler systems and components listed in TE BS1 and TE BS2 IAW the latest edition NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems and on hood suppression systems listed in TE BS1 and TE BS2. All PM should be performed consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems, for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems, for wet fire extinguishing systems. The Contractor shall coordinate with the fire department and perform inspection, maintenance, and testing of fire protection systems. The fire protection systems shall comply with applicable NFPA Codes and TM 5-695, Maintenance of Fire Protection Systems.

2.16.3 PM of Fire Suppression Systems. The Contractor shall perform PM of the systems listed in TE BS1 and TE BS2, which include, dry chemical systems, wet chemical systems, and automatic sprinkler and deluge systems. All PM should be performed consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1).Testing and inspection on any fire suppression system which requires deactivation of the system shall be scheduled by the Contractor with the Fire Department and the COR at least fifteen (15) days in advance of the test or inspection. The cost of accidental release of suppression agents attributable to Contractor personnel shall be borne by the Contractor.

2.16.4 Standby Replacement Parts. Due to the critical nature of the fire detection and alarm systems, the Contractor shall maintain standby stock. The Contractor shall ensure that minimum quantities of standby stock are replenished within five (5) working days of use. The Contractor shall not allow the quantity of any standby stock items to be zero (0) at any time.

2.17 Elevator Maintenance.

2.17.1 Elevator Inspection and Certification. RSVA has approximately three (3) passenger elevators, and one (1) freight elevators. Elevators, are listed in TE BS1 and TE BS2. The Contractor shall obtain an annual State of Virginia elevator certificate of operation. The Contractor shall inspect, test, maintain, repair, and perform certification services of elevators. All PM should be performed consistent with the original equipment manufacturer’s recommendations. The PM scheduling shall be entered into GFEBS and on the PM Scheduler (ref: PWS, 2.2.5.1). Inspection and testing shall be performed with a Contractor-provided certified inspector. Inspection and testing shall be IAW the following:

a. State of Virginia Department of Licensing and Regulatory Affairs for Elevators

b. ASME A17.1, A17.2, A17.3 State of Virginia

c. NFPA standards

d. National Electrical Codes (NEC)

2.17.2 PM of Elevators. The Contractor shall post an up-to-date certificate in the elevators prior to the expiration of the current certificate. The Contractor shall create a schedule of inspection, testing, maintenance, repair and certification within thirty (30) days of the contract start date and submit to the COR for approval. The Contractor shall coordinate any scheduled shutdown with the affected building occupants after written approval is provided by the COR. In the event that an unscheduled shutdown of an elevator occurs, the Contractor shall notify the COR within two (2) hours. The PM scheduling shall be entered into GFEBS and on the MS Office based and/or web accessible platform established by the Contractor (Reference RSVA Overarching PWS, Section 2.2.5.2).

2.18 Keys and Locks. The Contractor shall repair all door and gate locks, and provide for the replacement of hardware and keys. Locksmiths and Key replacement for building 2000 will be by others.

2.18.1 Key Control. The COR will provide the Contractor with a set of keys to areas not open and accessible. The Contractor shall establish and implement methods to ensure keys are not used by unauthorized persons. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. The Contractor shall develop procedures covering key control in the Quality Control Plan. All references to keys include key cards. The key control and access within Building 2000 will be by security requirements set in place by the NGIC Security Office.

2.18.2 Lost Keys. Lost keys shall immediately be reported by written correspondence to the COR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.18.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel no longer require access.

2.19 Refrigeration Systems Description. The Contractor shall perform all PM on refrigeration systems identified in TE BS1 and TE BS2 consistent with the original equipment manufacturer’s recommendations. Refrigeration systems include Child Development Center (CDC) reach-in and NGIC walk-in type coolers or freezers with associated direct expansion evaporators, reciprocating compressors, and outdoor or integral air-cooled condensing units. Maintenance and repair of these systems shall be performed in accordance with the recommendations of, and to meet the rated temperature ranges specified by the manufacturer and the provisions of this contract.

2.19.1 Chlorofluorocarbons (CFCs). The replacement of up to 15 percent of CFC charge is included in this line item. The Contractor shall not vent or otherwise dispose of any refrigerant in a manner that would permit their release into the environment. Refrigerants shall be captured and recycled in conformance with all applicable federal, state, and local laws and regulations.

2.20 Flooring. Includes the replacement of flooring and related accessories. Wood floor refinishing requirements is referenced in TE BS1.

2.20.1 Strip and Refinish Auditorium Floor. The Contractor shall strip and refinish the Auditorium Floor on average every three (3) years. The approximate total square footage of floor to be stripped and refinished is 550, Contractor shall verify. The Contractor shall use an appropriate, industry-accepted finishing agent, unless one is specified by the COR, and shall apply finish at such a time as the temperature and humidity allow for proper curing. The Contractor shall be responsible for all floor preparation and clean up. The work shall be scheduled so as not to interfere with peak use periods and is subject to COR approval.

2.21 Certification of building anchorage system (used for securing loads or personnel from roof such as window cleaners). The Contractor shall annually re-certify the Nicholson Building roof anchorage system. Inspection and testing will be performed in the presence of certified inspector hired by the Contractor for this task as part of this CLS. All inspection and testing shall be in accordance with the current editions of ANSI A17.1 and ANSI A17.2.

3.0 Work Capability Levels. The minimum level of service at all times is represented by Capability Level 3. Depending upon available funding, the Government may issue task orders for services at Capabilities Levels 2 or 1. Historical data identified in TE WD1 reflects service level Capability 1.

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