Attachment 4 BPA Terms and Conditions 200501.pdf

BPA TERMS AND CONDITIONS

CONTRACT TYPE: Blanket Purchase Agreement (BPA) PROJECT TITLE: COVID-19 Cleaning Services

BPA TERMS AND CONDITIONS

The U.S. Government is seeking an agreement with VENDOR, to conduct in-depth cleaning of facilities, in accordance with (IAW) CFR- 1910 and the Centers for Disease Control and Prevention (CDC) that person(s) suspected of or with confirmed COVID-19 have visited. This BPA, does not obligate the US Government in any way. This requirement IAW the PWS is anticipated but the actual quantity and delivery schedule is unknown at this time. Only upon the issuance of a BPA CALL order should the contractor initiate delivery of the supply or service request d in the call.

1. DESCRIPTIONOF THE BLANKET PURCHASE AGREEMENT

THE US GOVERNMENT IS SEEKING THE MOST COST ADVANTAGEOUS PRICING FOR

COVID -19 CLEANING SERVICES. The contractor shall furnish the personnel, management, materials, and equipment (not otherwise provided by the Government) necessary to conduct in-depth cleaning of suspected and or infected COVID-19 facilities when requested by the Contracting Officer or by the individual authorized by the Contracting Officer to make purchases under this BPA. The effective date of this BP A is five (5) years from the date issued, unless the BPA is sooner terminated by either party by written notification.

2. EXTENT OF OBLIGATION:

The U.S. Government is obligated only to the extent of authorized calls placed against this Blanket Purchase Agreement in accordance with the stated terms and condition s. The Government is responsible only for payment of services that have been inspected and accepted by the Government. The Contractor shall provide an invoice conforming to the terms and conditions of this BPA prior to the Government authorizing payment.

3. PRICING AND PURCHASE LIMITATIONS

Pricing will not exceed stated amount of $250,000.00 and no individual order under this BPA shall exceed $250,000.00.

4. INSPECTION AND ACCEPTANCE

Acceptance of services rendered under this BPA shall be made by the Receiving Officer.

5. CALL PROCEDURE

a. Calls shall be made in writing or by phone call.

b. Calls shall be made by those authorized in paragraph 6a.

6. INDIVIDUALS AUTHORIZED TO PLACE CALL ORDERS UNDER THE BPA (CALL

- OFFICER) - --

a. The following individuals are authorized to place calls under this BPA. The U.S. Government will be responsible only for calls made by authorized personnel.

i. Naval Special Warfare Contracting Officers;

ii. All NSW Government Purchase Card (GPC) Holders may place calls up to $2,500. Calls exceeding $2,500 require written authorization from the Contracting Officer.

b. The Call Officer shall not perform the duties of the Receiving Officer.

c. Calls placed by unauthorized individuals and accepted by the contractor will not be approved for payment. Therefore, it is the responsibility of the contractor to accept only those calls placed against this BPA by an authorized call officer. This authority may not be re-delegated.

d. The Contracting Officer will notify the contractor of any changes to the call authorization list.

e. A BPA call authorization letter will be issued by the Contracting Officer identifying the full name, rank, title, and dollar limitation of individuals authorized to make calls against this BPA.

7. BPA Master Dollar Limit

The Maximum Dollar Limit to be expended during this five (5) year agreement is $250,000.00.

8. ADMINISTRATIVE RESPONSIBILITIES

a. The Contractor is responsible for:

i. Submission of an itemized invoice, no later than 24 hours after services are complete and accepted by the Government, together with the delivery tickets or sales slips, countersigned by the Receiving Officer, covered therein, to the Call Officer.

b. The Call Officer is responsible for:

i. All services furnished under this agreement will be accompanied by the BPA Call Register and shall contain the following minimum information. Month/Year of Call(s), BPA Number, Name of Contractor, Accounting Classification Data, Call Date, Call No., Item Description , Quantity, Unit, Unit Price, Amount, Signature of Caller, and Comments (Indicate CLIN). The Call Officer shall certify items in the BPA Call Register to include Date, Type Name and Organization, Phone Number, Signature. "I certify that the supplies or services called for have been received in accordance with the terms of the BPA and the specifications governing same and payment may be made in the amount of $ ."

c. Receiving officer or Requesting Activity is responsible for:

i. Attach one copy of the call order for the service. The unit receiving the service is required to send the original receiving report (DD Form 250) to the Invoice Office within seven working days of receiving the supply. Failure to promptly pay the contactor may result in the unit paying additional interest payments along with the cost of the supply or service.

11. QUALITY ASSURANCE

The supplier shall establish and maintain quality control for all services, assure compliance with contract requirements and maintain records of quality control for all material supplies.

12. SPECIAL CONTRACT REQUIREMENTS

a. Contracting officer authority: No changes may be made to the terms and conditions of this

Agreement without the explicit written authorization of the Contracting Officer. In the event the Contractor or its employee(s) affects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price under the changes clause or other clause to cover any increase in costs incurred as a result of said change.

b. Electronic commerce: In accordance with FAR part two "electronic commerce" definition and FAR subparagraph 4.502 (Electronic commerce in contracting policy), the Contractor shall communicate with the government utilizing electronic mail.

13. PURCHASING AUTHORITY

a. In no event shall any understanding or agreement between the Contractor and any Government employee, other than the Contracting Officer on any contract, modification, change order, letter of verbal direction to the Contractor be effective or binding upon the Government.

b. All such actions must be formalize d by a proper contractual document executed by an appointed Contracting Officer.

c. The Contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, issues a purchase, or increases the scope of work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation.

d. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

14. CONTRACT ADMINISTRATION

a. The Naval Special Warfare Contracting Office Point of Contact is Kelly McNeill, Kelly.mcneill@socom.mil

15. INVOICE INSTRUCTIONS

a. Invoice instructions will be incorporated at the call level.